City of Santa Rosa - Meeting of City Council on 9/12/2023 at 1:30 PM

23-0663

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0663
Ver.: 1
Agenda #: 2.1
Type: CC- Closed Session
Title: THREAT TO PUBLIC SERVICE OR FACILITIES (Government Code Section 54957) Consultation with Chief Information Officer related to cybersecurity.
Action: received and filed
Result:

23-0664

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0664
Ver.: 1
Agenda #: 2.2
Type: CC- Closed Session
Title: CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 625 and 637 3rd Street, APNs 009-013-011 and 009-013-012 (“Garage 5”), 500 5th Street, APN 010-053-028 (“Lot 11”), and 730 3rd Street, APN 009-072-044 (“Lot 7”) Agency Negotiator: Jill Scott, Real Property Negotiator; Stephanie Valkovic, Associate Real Property Negotiator Negotiating Parties: Retirement Housing Foundation; Freebird Development Company, LLC; Rogal Projects; Burbank Housing Development Corporation; 10 E Street, LLC Under Negotiations: Price and terms
Action: received and filed
Result:

23-0598

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0598
Ver.: 1
Agenda #: 6.1
Type: CC- Proclamation
Title: PROCLAMATION - CREEK WEEK AND POLLUTION PREVENTION WEEK 2023
Action: presented
Result:

23-0635

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0635
Ver.: 1
Agenda #: 7.1
Type: CC- Staff Briefing
Title: CITY THREAD GRANT UPDATE Staff will provide an update on the completed City Thread grant in partnership with Bikeable Santa Rosa. No action will be taken except for possible direction to staff.
Action: received and filed
Result:

23-0637

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0637
Ver.: 1
Agenda #: 7.2
Type: CC- Staff Briefing
Title: COMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.
Action: received and filed
Result:

23-0662

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0662
Ver.: 1
Agenda #: 7.3
Type: CC- Staff Briefing
Title: SPRING/SUMMER PROGRAMS RECAP Recreation and Parks Department staff will present a brief update on the conclusion of the Spring/Summer programs and highlight the start of the Fall/Winter season. No action will be taken except for possible direction to staff.
Action: received and filed
Result:

23-0646

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0646
Ver.: 1
Agenda #: 8.1
Type: CC- CMO/CAO Report
Title: REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on settlements over $50,000 through August 2023 as well as provide a summary of pending litigation against the City.
Action:
Result:

23-0373

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0373
Ver.: 1
Agenda #: 11.1
Type: CC- Minutes
Title: August 22, 2023, Regular Meeting Minutes.
Action: Approved as submitted.
Result:

23-0653

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0653
Ver.: 1
Agenda #: 12.1
Type: CC- Consent - Motion
Title: MOTION - CONTRACT AWARD - SONOMA AVE PAVEMENT REHABILITATION - E ST TO BOBELAINE DR RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02262, Sonoma Ave Pavement Rehabilitation - E St To Bobelaine Dr, in the amount of $4,348,477 to the lowest responsible bidder, Ghilotti Bros., Inc. of San Rafael, California, approve a 15% contract contingency, and authorize a total contract amount of $5,000,748.55. No City General Fund money is included in this project.
Action: to approve
Result: Pass

23-0655

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0655
Ver.: 1
Agenda #: 12.2
Type: CC- Consent - Motion
Title: MOTION - CONTRACT AWARD FOR THE FINLEY AQUATIC CENTER SPRAY GROUND AND RENOVATION PROJECT 2023 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No.C02336, Finley Aquatic Center Spray Ground and Renovation Project 2023, in the amount of $4,836,801 to the lowest responsible bidder, Waterworks Industries, Inc of Windsor, California, approve a 10% contract contingency, and authorize a total contract amount of $5,320,481.10.
Action: to approve
Result: Pass

23-0656

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0656
Ver.: 1
Agenda #: 12.3
Type: CC- Consent - Motion
Title: MOTION - APPROVAL OF AMENDMENT NO. 2 TO PROJECT WORK ORDER WITH AECOM FOR ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE HEARN AVENUE INTERCHANGE PROJECT AT HIGHWAY 101 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve and authorize the Mayor to execute Amendment No. 2 #A010136-2016-02B to Project Work Order #A010136-2016-02 with AECOM Technical Services, Inc. (AECOM) substantially in the form of Attachment 2, subject to approval as to form by the City Attorney, to update the construction documents and finalize the process for advertisement for the Hearn Avenue Interchange Project at US Highway 101 increasing the contract amount by $692,400 for a total amount not to exceed $5,271,948.
Action: to approve
Result: Pass

23-0659

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0659
Ver.: 1
Agenda #: 12.4
Type: CC- Consent - Resolution
Title: RESOLUTION - AUTHORIZATION TO CONTINUE PARTICIPATION AND INCREASE DISCOUNT IN THE CLIPPER START LOW-INCOME TRANSIT FARE SUBSIDY PILOT PROGRAM RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize 1) continued participation in the Clipper START Pilot Program; 2) an increase in the discount rate to 50% for adult single ride fares for eligible low-income adults; 3) requesting program funds from Metropolitan Transportation Commission; and 4) staff to provide necessary documentation for the Clipper START program as may be appropriate.
Action: to adopt
Result: Pass

23-0658

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0658
Ver.: 1
Agenda #: 12.5
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROVAL OF ADDITIONAL FUNDS TO CONTINGENCY FOR GENERAL SERVICES AGREEMENT F002071 WITH MATRIX HG, INC. FOR HVAC MAINTENANCE AND REPAIR SERVICES RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments, that the Council, by resolution: 1) approve the addition of contingency funding for General Services Agreement Number F002071 with Matrix HG, Inc., Novato, California for HVAC Maintenance and Repair Services for an increase in the amount of $100,000, for a total contingency amount not to exceed $740,000; and 2) delegate authority to the City Manager or designee to negotiate and execute any necessary amendments to GSA F002071 and/or related documents to utilize the additional contingency, subject to approval as to form by the City Attorney.
Action: to adopt
Result: Pass

23-0665

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0665
Ver.: 1
Agenda #: 12.6
Type: CC- Consent - Resolution
Title: RESOLUTION - AMENDMENT APPROVAL - NINTH AMENDMENT TO F001438 ADS-MYERS JANITORIAL SERVICES RECOMMENDATION: It is recommended by the Finance and Transportation and Public Works Departments that the Council, by resolution, approve the Ninth Amendment to General Service Agreement Number F001438 with ADS-Myers, Inc., Gardnerville, Nevada, to add janitorial services for the new inRESPONSE Team Building located at 983 Sonoma Avenue in the amount of $192,161.32 for services through June 30, 2027, for a total contract amount not to exceed $ 6,765,346.03, plus the pre-existing $100,000 contingency.
Action: to adopt
Result: Pass

23-0501

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0501
Ver.: 1
Agenda #: 12.7
Type: CC- Consent - Resolution
Title: RESOLUTION - ADOPTION OF CONTINUITY OF OPERATIONS PLAN RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, adopt the City of Santa Rosa Continuity of Operations Plan (COOP).
Action: to adopt
Result: Pass

23-0581

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0581
Ver.: 1
Agenda #: 12.8
Type: CC- Consent - Resolution
Title: RESOLUTION - PROFESSIONAL SERVICE AGREEMENT NUMBER F002624 WITH ODP BUSINESS SOLUTIONS FOR A STORAGE AREA NETWORK (SAN) UPDATE AND ONGOING MAINTENANCE RECOMMENDATION: It is recommended by the Information Technology Department that the Council, by resolution, approve and delegate authority to the City Manager to negotiate and execute a 5-year Professional Services Agreement F002624 with one three-year renewal option, with ODP Business Solutions, LLC, Boca Raton, Florida, for the replacement of the City’s Storage Area Network (SAN), and associated ongoing maintenance, in the total amount not to exceed $160,500.33.
Action: to adopt
Result: Pass

23-0657

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0657
Ver.: 1
Agenda #: 12.9
Type: CC- Consent - Resolution
Title: RESOLUTION - RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA TO APPROPRIATE TO THE WATER ENTERPRISE FUND $1,500,000 THAT WAS AUTHORIZED IN THE 2022 STATE OF CALIFORNIA BUDGET ACT FOR THE IMPLEMENTATION OF SANTA ROSA WATER’S DIRECT INSTALL WATER USE EFFICIENCY PROJECT RECOMMENDATION: It is recommended by Santa Rosa Water that the Council, by resolution, authorize the Chief Financial Officer to appropriate $1,500,000 to the Water Enterprise Fund that was authorized under the 2022 State of California Budget Act for the implementation of Santa Rosa Water’s Direct Install Water Use Efficiency Project.
Action: to adopt
Result: Pass

23-0667

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0667
Ver.: 1
Agenda #: 12.11
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROVAL TO ENTER INTO AN EXCLUSIVE NEGOTIATION AGREEMENT AMONG THE CITY OF SANTA ROSA, BURBANK HOUSING DEVELOPMENT CORPORATION, AND 10 E STREET, LLC, FOR THE REAL PROPERTY LOCATED AT 730 3RD STREET, SANTA ROSA, CA, ALSO KNOWN AS ASSESSOR PARCEL NUMBER 009-072-044 OR WHITE HOUSE SITE RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: 1) approve entering into an Exclusive Negotiation Agreement with Burbank Housing Development Corporation, a California nonprofit corporation, and 10 E Street, LLC, a California limited liability company, for the potential disposition and development of the real property located at 730 3rd Street, Santa Rosa, CA, also known as Assessor Parcel Number 009-072-044 or White House Site (the “Property”), declared surplus by Council in December 2022; 2) authorize the City Manager to execute an Exclusive Negotiation Agreement and any amendments thereto, subject to approval as to form by the City Attorney’s Office; and 3) direct staff to initiate negotiations to enter into a Disposition and Development Agreem
Action: to adopt
Result: Pass

23-0673

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0673
Ver.: 1
Agenda #: 12.12
Type: CC- Consent - Resolution
Title: RESOLUTION - GOLF CART LEASE AGREEMENT APPROVAL FOR BENNETT VALLEY GOLF COURSE THROUGH SOURCEWELL COOPERATIVE AGREEMENT 122220-CCR RECOMMENDATION: It is recommended by the Recreation and Parks and Finance Departments that the Council, by resolution: 1) approve and authorize the City Manager to negotiate and execute a Lease Agreement utilizing a Sourcewell Cooperative Agreement 122220-CCR with VGM Financial Services, Minnetonka, Minnesota, for the operational lease of 72 Club Cars through VGM Financial Services, for the period of five years, and subject to approval by the City Attorney, with a total not-to-exceed amount of $531,360, which is divided into 60 monthly payments of $8,856; and 2) authorize the Chief Financial Officer to increase revenue and expenditure appropriations in the Bennett Valley Golf Course Enterprise under the new Lease Agreement.
Action: to adopt
Result: Pass

23-0636

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0636
Ver.: 1
Agenda #: 12.13
Type: CC- Consent - Ordinance
Title: ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ESTABLISHING MONTHLY SALARY OF $24,500 AND OTHER COMPENSATION AND BENEFITS FOR THE CITY ATTORNEY RECOMMENDATION: This ordinance, introduced at the August 22, 2023, Regular Meeting by a 7-0-0 vote, establishes salary compensation to be paid to the City Attorney at the rate of $24,500 per month commencing with the pay period beginning November 6, 2023, and establishes benefits to the City Attorney as provided in the Employment Agreement - City Attorney between the City of Santa Rosa and Teresa Stricker effective November 6, 2023.
Action: to adopt
Result: Pass

23-0666

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0666
Ver.: 1
Agenda #: 12.10
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROVAL TO ENTER INTO AN EXCLUSIVE NEGOTIATION AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND ROGAL PROJECTS FOR THE REAL PROPERTY LOCATED AT 625 AND 637 3RD STREET, SANTA ROSA, CA, ALSO KNOWN AS ASSESSOR PARCEL NUMBERS 009-013-011 AND 009-013-012 OR GARAGE 5 RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution: 1) approve entering into an Exclusive Negotiation Agreement with Rogal Projects, a sole proprietorship, for the potential disposition and development of the real property located at 625 and 637 3rd Street, Santa Rosa, CA, also known as Assessor Parcel Numbers 009-013-011 and 009-013-012 or Garage 5 (collectively, the “Property”), declared surplus by Council in December 2022; 2) authorize the City Manager to execute an Exclusive Negotiation Agreement and any amendments thereto, subject to approval as to form by the City Attorney’s Office; and 3) direct staff to initiate negotiations to enter into a Disposition and Development Agreement for the Property.
Action: to waive reading of the text and adopt
Result: Pass

23-0447

Sat, 03 May 2025 00:43:20 GMT

File #: 23-0447
Ver.: 1
Agenda #: 13.1
Type: CC- Communication
Title: Late Correspondence/Public Comment on Non-Agenda Matters.
Action:
Result:

23-0669

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0669
Ver.: 1
Agenda #: 16.1
Type: CC- Communication
Title: FEDERAL LEGISLATIVE UPDATE · Support for H.R. 4970 (LaMalfa and Thompson): To provide an exclusion from gross income for compensation for expenses and losses resulting from certain wildfires. The bill is known as the Protect Innocent Victims Of Taxation After Fire Act. Provided for information. · Support for S. 479 (Padilla): Would modify the fire management assistance cost share. Provided for information. · Support for S. 485 (Padilla): Authorize the President to provide hazard mitigation assistance for mitigating and preventing post-wildfire flooding and debris flow. Provided for information.
Action: received and filed
Result:

23-0638

Sat, 03 May 2025 00:43:19 GMT

File #: 23-0638
Ver.: 1
Agenda #: 20.1
Type: CC- Upcoming Meetings
Title: UPCOMING MEETINGS LIST
Action: received and filed
Result: