City of Santa Rosa - Meeting of City Council on 5/21/2024 at 3:30 PM

24-0155

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0155
Ver.: 1
Agenda #: 3.1
Type: CC- Closed Session
Title: CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18).
Action: received and filed
Result:

24-0329

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0329
Ver.: 1
Agenda #: 7.1
Type: CC- Proclamation
Title: PROCLAMATION - ERITREAN INDEPENDENCE DAY
Action: presented
Result:

24-0328

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0328
Ver.: 1
Agenda #: 7.2
Type: CC- Proclamation
Title: PROCLAMATION - NATIONAL PUBLIC WORKS WEEK
Action: presented
Result:

24-0274

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0274
Ver.: 1
Agenda #: 7.3
Type: CC- Proclamation
Title: PROCLAMATION - WATER AWARENESS MONTH
Action: presented
Result:

24-0194

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0194
Ver.: 1
Agenda #: 7.4
Type: CC- Presentation
Title: PRESENTATION - WATER EFFICIENCY AWARDS
Action: presented
Result:

24-0349

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0349
Ver.: 1
Agenda #: 9.1
Type: CC- CMO/CAO Report
Title: REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on settlements over $50,000 through April 2024 as well as provide a summary of pending litigation against the City.
Action: received and filed
Result:

24-0438

Sat, 03 May 2025 00:43:34 GMT

File #: 24-0438
Ver.: 1
Agenda #:
Type: CC- Communication
Title: LATE CORRESPONDENCE
Action: received and filed
Result:

24-0346

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0346
Ver.: 1
Agenda #: 16.1
Type: CC- Public Hearing
Title: PUBLIC HEARING - TEXT AMENDMENT TO THE OAKMONT PLANNED DEVELOPMENT POLICY STATEMENT BACKGROUND: The Oakmont Planned Development zoning district (PD63-001), and associated Policy Statement, was created in 1963. The applicant, the Oakmont Village Association (OVA), seeks to amend the Policy Statement to accomplish the following: 1) include an accurate district boundary map to reflect current build-out of the community; 2) remove language in the Policy Statement that requires all new uses to submit a Use Permit application, and instead default to the City’s Zoning Code for land use permitting requirements based on the underlying General Plan land use designation; and 3) define the types of land uses that would be compatible with and permitted by right on Parks & Recreation-designated properties. On March 28, 2024, the Planning Commission held a public hearing and voted unanimously to recommend that the City Council adopt the text amendment. RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by motion,
Action: to waive reading of the text and introduce
Result: Pass

24-0284

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0284
Ver.: 1
Agenda #: 16.2
Type: CC- Public Hearing
Title: PUBLIC HEARING - JOHN POL ANNEXATION PREZONING BACKGROUND: The subject property, located at 5817 HWY 12, is currently unincorporated and adjacent to properties within the City’s limits. It is currently developed with three single-family dwellings on 3.18-acres. The purpose of the annexation is to obtain City utilities to serve the existing development on site. No new development or construction is proposed at this time. RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council introduce an ordinance to amend the Zoning Map for the property located at 5817 HWY 12 to the Rural Residential-Scenic Road-Resilient City (RR-20-SR-RC) zoning district, consistent with the Very Low Density Residential General Plan land use designation.
Action: to waive reading of the text and introduce
Result: Pass

24-0395

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0395
Ver.: 1
Agenda #: 16.3
Type: CC- Public Hearing
Title: PUBLIC HEARING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ADDING CHAPTER 6-20 OF THE SANTA ROSA CITY CODE TITLED “REGULATION OF RETAIL TOBACCO SALES,” AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE COUNTY FOR COMPLIANCE MONITORING AND ENFORCEMENT BACKGROUND: The City Council will consider an ordinance that proposes adding Chapter 6-20 to the Santa Rosa City Code titled “Regulation of Retail Tobacco Sales” requiring all tobacco retailers to obtain a license and comply with enhanced regulations associated with tobacco sales, in particular, those targeting sales to youth. The ordinance would establish a buffer between retail locations and schools and parks, a ban on electronic tobacco smoking devices and flavored tobacco sales, and establishment of minimum package sizes and pricing. If adopted, the ordinance will impose a license fee on retailers selling tobacco products within the City limits. Staff will return to Council with a resolution to impose any such fees. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council
Action: to waive reading of the text and introduce
Result: Pass

24-0410

Sat, 03 May 2025 00:43:34 GMT

File #: 24-0410
Ver.: 1
Agenda #: 11.2.1
Type: CC- Matters from Council
Title: REQUEST FOR AGENDA ITEM REGARDING AMENDING THE VOTING PROCESS RELATED TO CITY COUNCIL APPOINTED POSITIONS BACKGROUND: At the May 7, 2024, City Council meeting, Council Member C. Rogers requested a future agenda item to discuss amending the voting process related to City Council appointed positions including Mayor, Vice Mayor, vacant Council seats, and full Council board/commission appointments. Mayor N. Rogers concurred with the request.
Action: directed staff to
Result: Pass

24-0407

Sat, 03 May 2025 00:43:34 GMT

File #: 24-0407
Ver.: 1
Agenda #: 11.3.1
Type: CC- Mayor/Council Member Report
Title: APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO SONOMA COUNTY TRANSPORTATION AUTHORITY / REGIONAL CLIMATE PROTECTION AUTHORITY The Council may, by motion, select and appoint a representative and alternate to the Sonoma County Transportation Authority / Regional Climate Protection Authority Board of Directors.
Action: appointed
Result: Fail

24-0407

Sat, 03 May 2025 00:43:34 GMT

24-0400

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0400
Ver.: 1
Agenda #: 12.1
Type: CC- Minutes
Title: April 16, 2024, Regular Meeting Minutes.
Action:
Result:

24-0380

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0380
Ver.: 1
Agenda #: 13.1
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROPRIATION OF GRANT FUNDS FOR PAYMENT OF OVERDUE WATER AND WASTEWATER CHARGES ON CUSTOMER ACCOUNTS RECOMMENDATION: It is recommended by Santa Rosa Water that the Council, by resolution, authorize the Chief Financial Officer to appropriate $2,038,897.06 of grant funding from the State Water Resources Control Board and apply payments to customer accounts for overdue water and wastewater charges.
Action: to adopt
Result: Pass

24-0378

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0378
Ver.: 1
Agenda #: 13.2
Type: CC- Consent - Resolution
Title: RESOLUTION - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 SENATE BILL 1 TRANSPORTATION FUNDING FISCAL YEAR 2024/2025 PROJECT LIST RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Department of Transportation and Public Works to submit the Calistoga Road Reconstruction project in the amount of $4,596,103 to the California Transportation Commission (CTC) in order to receive Fiscal Year (FY) 2024/2025 apportionment of Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account (RMRA) funding.
Action: to adopt
Result: Pass

24-0376

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0376
Ver.: 1
Agenda #: 13.3
Type: CC- Consent - Resolution
Title: RESOLUTION - WAIVER OF BID AND ISSUANCE OF PURCHASE ORDER FOR ONE 2023 CHEVROLET SILVERADO MD, CRANE BODY FROM PLATINUM CHEVROLET RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a waiver of competitive bid and issuance of a purchase order for the purchase of one (1) 2023 Chevrolet Silverado MD, Crane Body from Platinum Chevrolet, Santa Rosa, California in the amount of $200,303.06. This vehicle is allocated as replacement for existing asset #21902, a 2009 Ford F450 used by Transportation and Public Work Field Services Electrical Services staff.
Action: to adopt
Result: Pass

24-0392

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0392
Ver.: 1
Agenda #: 13.4
Type: CC- Consent - Resolution
Title: RESOLUTION - WAIVER OF BID AND ISSUANCE OF BLANKET PURCHASE ORDER TO BARNES FAMILY COMPANY DBA PLATINUM CHEVROLET, SANTA ROSA, CALIFORNIA RECOMMENDATION: It is recommended by the Transportation and Public Works (TPW) and Finance Departments that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3- 08.100(D) of the Santa Rosa City Code; and 2) authorize Purchasing Agent to issue Purchase Orders for the purchase of 2025 Model Year and newer Chevrolet Tahoe Special Service Vehicles (SSV) to Barnes Family Company dba Platinum Chevrolet, Santa Rosa, California for an amount not to exceed $575,000.
Action: to adopt
Result: Pass

24-0393

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0393
Ver.: 1
Agenda #: 13.5
Type: CC- Consent - Resolution
Title: RESOLUTION - SOLE MANUFACTURE BID AWARD APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF THREE (3) 2024 FORD F-150 POLICE RESPONDER VEHICLES RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve issuance of a Purchase Order for the purchase of three (3) 2024 Ford F150 Police Responder vehicles with Towne Motor Company dba Towne Ford Sales, Redwood City, California for a total amount not to exceed $159,617.56.
Action: to adopt
Result: Pass

24-0394

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0394
Ver.: 1
Agenda #: 13.6
Type: CC- Consent - Resolution
Title: RESOLUTION - FIRST AMENDMENT TO BLANKET PURCHASE ORDER NUMBER 169623 WITH ENVIRONMENTAL LOGISTICS, INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to Blanket Purchase Order Number 169623 for a one-year extension and increase compensation by $200,000 for the collection, transport, treatment, proper disposal and recycling of hazardous materials and waste management services with Environmental Logistics, Inc., Hayward, California, for a total not to exceed amount of $299,000.
Action: to adopt
Result: Pass

24-0351

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0351
Ver.: 1
Agenda #: 15.1
Type: CC- Report
Title: REPORT - APPROVAL OF INVESTMENT POLICY STATEMENT FOR PEMHCA SECTION 115 TRUST AND APPROPRIATION OF INITIAL FUNDING FROM OPEB INTERNAL SERVICE FUND (THIS ITEM WAS CONTINUED FROM THE APRIL 16, 2024, REGULAR MEETING) BACKGROUND: The City currently has a Section 115 trust to pre-fund pension expenses with PFM Asset Management LLC (PFMAM) serving as Trust Administrator, and Principal Bank serving as Trustee. The City will utilize this existing agreement for the PEMHCA Trust, with a new account being created to ensure these funds are separately reported and dedicated to PEMHCA pre-funding and claims payment. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) approve the Investment Policy Statement for City of Santa Rosa Section 115 Trust Public Employees Medical and Hospital Care Act (PEMHCA) Other Post Employment Benefit (OPEB) Fund as set forth in Exhibit A; (2) authorize the Chief Financial Officer to execute necessary documents for the creation of the Internal Revenue Service Section 115 Trust (Trust); and 3) authorize an initial one
Action: to waive reading of the text and adopt
Result: Pass

24-0396

Wed, 09 Jul 2025 21:26:42 GMT

File #: 24-0396
Ver.: 1
Agenda #: 15.2
Type: CC- Report
Title: REPORT - DIVERSITY OF CITY COUNCIL BOARDS, COMMISSIONS, AND COMMITTEES BACKGROUND: City Charter Section 11, Participation and Diversity in Boards and Commissions, requires that the Council issue an annual written report regarding its appointments to boards, commissions, and committees to be discussed in public session. The report shall contain, but is not limited to, the total number of appointments in a given year, the total number of applications in a given year, and relevant diversity information including geographic and ethnic diversity. Further, the report will evaluate the progress and success of increasing the diversity of appointments. RECOMMENDATION: It is recommended by the City Clerk’s Office that the Council, by motion, accept the Annual Report of Diversity of City Council Appointees for the reporting year 2023 and provide feedback to staff on future reports.
Action: to approve
Result: Pass

24-0379

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0379
Ver.: 1
Agenda #: 17.1
Type: CC- Communication
Title: QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE REPORT. Provided for information.
Action: received and filed
Result:

24-0391

Sat, 03 May 2025 00:43:33 GMT

File #: 24-0391
Ver.: 1
Agenda #: 21.1
Type: CC- Upcoming Meetings
Title: UPCOMING MEETINGS LIST
Action:
Result: