City of Santa Rosa - Meeting of City Council on 6/17/2025 at 3:30 PM

25-0407

Fri, 11 Jul 2025 17:16:57 GMT

File #: 25-0407
Ver.: 1
Agenda #: 3.1
Type: CC- Closed Session
Title: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Wallace Francis v. City of Santa Rosa, County of Sonoma, et al. Sonoma County Superior Court Case No. 24CV02175
Action: received and filed
Result:

25-0405

Fri, 11 Jul 2025 17:16:57 GMT

File #: 25-0405
Ver.: 1
Agenda #: 7.1
Type: CC- Proclamation
Title: PROCLAMATION - LGBTQ+ PRIDE MONTH
Action: presented
Result:

25-0432

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0432
Ver.: 1
Agenda #: 8.1
Type: CC- Staff Briefing
Title: SUMMERTIME CONSTRUCTION UPDATE Staff will provide an update of construction projects scheduled for the upcoming months. No action will be taken except for possible direction to staff.
Action: received and filed
Result:

25-0252

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0252
Ver.: 1
Agenda #: 9.1
Type: CC- CMO/CAO Report
Title: REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on all settlements authorized by Council in closed session that were finalized in May 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City.
Action: received and filed
Result:

25-0090

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0090
Ver.: 1
Agenda #: 11.2.1
Type: CC- Mayor/Council Member Report
Title: REQUEST FOR AGENDA ITEM REGARDING HIRING OF AN OUTSIDE CONSULTING GROUP TO COMPLETE DEPARTMENT ASSESSMENTS FOR EFFICIENCIES BACKGROUND: At the June 3, 2025, City Council meeting, Council Member MacDonald requested a future agenda item to discuss authorizing the City Manager to hire a consulting group to complete department assessments for efficiencies. Council Member Rogers concurred with the request.
Action: No action was taken by the City Council
Result:

25-0431

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0431
Ver.: 1
Agenda #: 12.1
Type: CC- Minutes
Title: June 3, 2025, Regular Meeting Minutes.
Action: Approved as submitted.
Result:

25-0416

Mon, 21 Jul 2025 21:56:36 GMT

File #: 25-0416
Ver.: 1
Agenda #: 13.1
Type: CC- Consent - Motion
Title: MOTION - CONTRACT AWARD FOR THE 2025 RESIDENTIAL SLURRY RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02497, 2025 Residential Slurry, in the amount of $643,980.36 to the lowest responsible bidder, American Pavement Systems, Inc. of Modesto, California, approve a 10% contract contingency, and authorize a total contract amount of $708,378.40. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project.
Action: to approve
Result: Pass

25-0423

Fri, 11 Jul 2025 17:16:57 GMT

File #: 25-0423
Ver.: 1
Agenda #: 13.2
Type: CC- Consent - Motion
Title: MOTION - HEARN COMMUNITY HUB PHASE 1 - DESIGN BUILD CONTRACT COST AMENDMENT ACTION AND BUDGET AMENDMENT RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve an additional contingency of $2,396,375 for the Hearn Community Hub Phase 1 Project, Contract Number C02412, with best value Design-Build entity, Swinerton Incorporated of Sacramento, California, resulting in a total approved contingency of $4,396,375 and a total authorized contract amount of $35,396,375.
Action: to approve
Result: Pass

25-0417

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0417
Ver.: 1
Agenda #: 13.3
Type: CC- Consent - Resolution
Title: RESOLUTION - REQUEST FOR AUTHORIZATION FOR SUBMITTAL OF A SAFE STREETS AND ROADS FOR ALL FEDERAL GRANT FOR THE SEBASTOPOL ROAD MULTIMODAL SAFETY CORRIDOR PROJECT AND THE NEIGHBORHOOD TRAFFIC CALMING DEMONSTRATION PROJECT RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) authorize the submittal of an application for the Fiscal Year 2025 Safe Streets and Roads for All Grant for the Sebastopol Road Multimodal Safety Corridor Project and the Neighborhood Traffic Calming Demonstration Project on West Avenue and Dutton Avenue from Sebastopol Road to Hearn Avenue; and if the grant application is successful; 2) authorize the City Manager, or designee, to execute a grant award and all required documents; and 3) authorize the Chief Financial Officer to appropriate funds in the amount of the grant award.
Action: to adopt
Result: Pass

25-0427

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0427
Ver.: 1
Agenda #: 13.4
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROVAL TO ENTER INTO AGREEMENT WITH GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT FOR LEASE OF SIX GILLIG HYBRID TRANSIT BUSES (THIS ITEM IS CONTINUED TO THE JULY 8, 2025, REGULAR MEETING) RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works to negotiate and execute an agreement with the Golden Gate Bridge, Highway and Transportation District to lease six Gillig hybrid transit buses to temporarily augment the Santa Rosa CityBus fixed-route fleet due to an emergent need for additional fleet vehicles, for an initial term of one year with the option to extend, in an amount not to exceed $125,000.
Action: No action was taken by the City Council
Result:

25-0399

Fri, 11 Jul 2025 17:16:57 GMT

File #: 25-0399
Ver.: 1
Agenda #: 13.5
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROVAL - GENERAL SERVICES AGREEMENT FOR COURIER DELIVERY SERVICE WITH TRANSPORTATION SYSTEMS INC., DBA RAPID EXPRESS COURIER SYSTEMS RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve a five-year General Service Agreement (GSA) with one (1) five-year extension option to Transportation Systems Inc., dba Rapid Express Courier Systems, Santa Rosa, California, in the amount of $194,230.80.
Action: to adopt
Result: Pass

25-0415

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0415
Ver.: 1
Agenda #: 13.6
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROPRIATIONS LIMIT FISCAL YEAR 2025-26 RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) approve the inflation and population factors used in the calculation of the limit for Fiscal Year 2025-26; and 2) adopt Article XIIIB appropriation limit for the City of Santa Rosa at $355,353,000 for the Fiscal Year 2025-26.
Action: to adopt
Result: Pass

25-0391

Fri, 11 Jul 2025 17:16:57 GMT

File #: 25-0391
Ver.: 1
Agenda #: 13.7
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROVING A CONCESSION LICENSE AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND PONY EXPRESS EQUINE ASSISTED SKILLS FOR YOUTH RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve a Concession License Agreement with The Pony Express Equine Assisted Skills for Youth, Santa Rosa, California, for a three-year term, for a total contract amount not to exceed $360,000 to operate the Pony Ride concession at Howarth Park.
Action: to adopt
Result: Pass

25-0396

Fri, 11 Jul 2025 17:16:57 GMT

File #: 25-0396
Ver.: 1
Agenda #: 13.8
Type: CC- Consent - Resolution
Title: RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH MOORE IACOFANO GOLTSMAN, INCORPORATED TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN AND ENGINEERING SERVICES FOR RINCON VALLEY COMMUNITY PARK PLAY AREA RENOVATION RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Professional Services Agreement between the City of Santa Rosa and Moore Iacofano Goltsman, Incorporated, Berkeley, California, to provide landscape architectural design and engineering services documents for renovation to Rincon Valley Community Park play area in an amount not to exceed $297,020.
Action: to adopt
Result: Pass

25-0409

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0409
Ver.: 1
Agenda #: 13.9
Type: CC- Consent - Resolution
Title: RESOLUTION - ADMINISTRATIVE COST RECOVERY LIEN AGAINST THE REAL PROPERTY LOCATED AT 515 5TH STREET RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the administrative cost recovery lien in the amount of $4,753.58 against the property located at 515 5th Street for violations of the City Code which remain uncorrected by the responsible party, Russian River Properties, LLC, and authorize the recordation of a lien and placement of a special assessment on the property tax roll for collection.
Action: to adopt
Result: Pass

25-0410

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0410
Ver.: 1
Agenda #: 13.10
Type: CC- Consent - Resolution
Title: RESOLUTION - ADMINISTRATIVE COST RECOVERY LIEN AGAINST THE REAL PROPERTY LOCATED AT 1727 BURBANK AVENUE RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the administrative cost recovery lien in the amount of $9,077.99 against the property located at 1727 Burbank Avenue for violations of the City Code which remain uncorrected by the responsible party, Rosalinda Wilbor, and authorize the recordation of a lien and placement of a special assessment on the property tax roll for collection.
Action: to adopt
Result: Pass

25-0412

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0412
Ver.: 1
Agenda #: 13.11
Type: CC- Consent - Resolution
Title: RESOLUTION - METROPOLITAN TRANSPORTATION COMMISSION GRANT FUNDING FOR TRANSIT ORIENTED COMMUNITIES POLICY WORK AND DELEGATION OF AUTHORITY TO ACCEPT AND EXECUTE GRANT DOCUMENTS (THIS ITEM IS CONTINUED TO THE JULY 8, 2025, REGULAR MEETING) RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) approve submission of two grant applications to the Metropolitan Transportation Commission for Transit Oriented Communities funding, a) $300,000 to support amendments to the North Santa Rosa Station Area Specific Plan, and b) $150,000 to conduct a Parking Management Study for the North Santa Rosa Station Area and develop Transportation Demand Management strategies; 2) authorize the City Manager or designee, to accept the grant award and execute related agreements, award documents and any amendments necessary for receiving the grant funds, subject to approval as to form by the City Attorney; and 3) appropriate grant funds received to two project keys to be established by the Chief Financial Officer.
Action: No action was taken by the City Council
Result:

25-0414

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0414
Ver.: 1
Agenda #: 13.12
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ARTWORKS FOUNDRY, LLC FOR 3D PRINTING, BRONZE CASTING, FINISHING, AND PATINA COATING OF ART PANELS (THIS ITEM IS CONTINUED TO THE JULY 8, 2025, REGULAR MEETING) RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve a Professional Services Agreement with Artworks Foundry LLC, Berkeley, California, for the purpose of 3D printing, bronze casting, finishing, and patina coating of the original Ruth Asawa art panels for the new fountain being constructed for Courthouse Square, in an amount not to exceed $406,900.
Action: No action was taken by the City Council
Result:

25-0428

Tue, 20 Jan 2026 22:04:25 GMT

File #: 25-0428
Ver.: 1
Agenda #: 13.13
Type: CC- Consent - Resolution
Title: RESOLUTION - APPROVAL OF (1) AMENDMENT NO. 3 TO CITY MANAGER’S EMPLOYMENT AGREEMENT TO REFLECT THAT THE CITY MANAGER WAIVED ANY MERIT/MARKET EQUITY SALARY ADJUSTMENT IN JUNE 2025 AND COST OF LIVING INCREASES FROM JULY 2025 THROUGH JULY 2026; (2) AMENDMENT NO. 1 TO CITY ATTORNEY’S EMPLOYMENT AGREEMENT TO REFLECT THAT THE CITY ATTORNEY WAIVED COST OF LIVING INCREASES FROM JULY 2025 THROUGH JULY 2026; AND (3) MODIFICATION TO THE DOCUMENT SETTING FORTH UNIT 10 EXECUTIVE MANAGEMENT WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT TO ELIMINATE JULY 2025 MARKET EQUITY SALARY ADJUSTMENTS RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by three separate resolutions: 1) approve Amendment No. 3 to the Employment Agreement of the City Manager to reflect that the City Manager has waived any merit/market salary adjustment in June 2025 and cost of living salary increases from July 2025 through July 2026; 2) approve Amendment No. 1 to the Employment Agreement of the City Attorney to reflect that the City Attorney has waived cost of living salary in
Action: to adopt
Result: Pass

25-0280

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0280
Ver.: 1
Agenda #: 13.14
Type: CC- Consent - Ordinance
Title: ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA REZONING THE PROPERTY LOCATED AT 3150 DUTTON AVENUE, ASSESSOR’S PARCEL NUMBER 043-133-013, INTO THE IG (GENERAL INDUSTRIAL) ZONING DISTRICT; FILE NUMBER PRJ24-019 (REZ24-002) RECOMMENDATION: This ordinance, introduced at the June 3, 2025, Regular Meeting by a 6-0-1-0 vote (Okrepkie absent), rezones 3150 Dutton Avenue from R-3-18 (Multi-Family Residential) to IG (General Industrial), consistent with the General Plan land use designation.
Action: to adopt on second reading
Result: Pass

25-0429

Fri, 11 Jul 2025 17:16:57 GMT

File #: 25-0429
Ver.: 1
Agenda #: 16.1
Type: CC- Public Hearing
Title: PUBLIC HEARING - PUBLIC HEARING ON ADOPTION OF THE CITY OF SANTA ROSA FY 2025-26 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET BACKGROUND: The City Charter specifies numerous actions to take, leading to the City Council adopting a budget prior to the last day of June each fiscal year. City staff published a summary of the current year budget (FY 2024-25) on December 5, 2024; held a budget priorities public hearing on January 28, 2025; held a budget study session on potential reductions on April 15, 2025 and another comprehensive budget study session on May 6-7, 2025; published a budget summary and public hearing notice on June 2, 2025; and, made copies of the proposed budget available to the public on the City’s website at www.srcity.org on June 3, 2025. RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council: 1) hold a Public Hearing to consider the Fiscal Year (FY) 2025-26 Operations and Maintenance Budget and the FY 2025-26 Capital Improvement Program (CIP) Budget; 2) by six separate resolutions, adopt the
Action: to waive reading of the text and adopt
Result: Pass

25-0429

Fri, 11 Jul 2025 17:16:58 GMT

25-0429

Fri, 11 Jul 2025 17:16:58 GMT

25-0429

Fri, 11 Jul 2025 17:16:58 GMT

25-0429

Fri, 11 Jul 2025 17:16:58 GMT

25-0429

Fri, 11 Jul 2025 17:16:58 GMT

25-0429

Fri, 11 Jul 2025 17:16:58 GMT

25-0411

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0411
Ver.: 1
Agenda #: 17.1
Type: CC- Communication
Title: NOTICE OF FINAL MAP - Acacia Village Subdivision- For Council action.
Action: received and filed
Result:

25-0354

Fri, 11 Jul 2025 17:16:58 GMT

File #: 25-0354
Ver.: 1
Agenda #: 21.1
Type: CC- Upcoming Meetings
Title: UPCOMING MEETINGS LIST
Action:
Result: