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26-0373
| 1 | 3.1 | City Manager Recruitment | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATOR
(Government Code Section 54957.6)
Agency Designated Representative: Mayor Mark Stapp
Unrepresented Employee: City Manager | | |
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26-0381
| 1 | 3.2 | Closed Session | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - SIGNIFICANT EXPOSURE TO LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code § 54956.9, subdivision (d)(2) and (e)(1)): 1 potential case | | |
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26-0315
| 1 | 4.1 | General Fund Budget Update | CC- Study Session | GENERAL FUND BUDGET UPDATE
The Finance Department recommends that the City Council hold a Study Session regarding the Fiscal Year 2026-27 General Fund budget development. This item is presented for the Council’s information and no action is required. This item has no impact on current fiscal year budget. | | |
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26-0317
| 1 | 4.2 | CalPers Unfunded Liability | CC- Study Session | CALPERS PENSION UNFUNDED LIABILITY EXPENSES OVERVIEW AND POTENTIAL COST AVOIDANCE STRATEGIES
The Finance Department recommends that the City Council hold a Study Session regarding CalPERS pension expenses and potential cost avoidance strategies. This item is presented for the Council’s information and no action is required. This item has no impact on current fiscal year budget. | | |
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26-0304
| 1 | 7.1 | Sexual Assault Awareness Month | CC- Proclamation | PROCLAMATION - SEXUAL ASSAULT AWARENESS MONTH | | |
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26-0292
| 1 | 9.1 | March 2026 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on all settlements authorized by Council in closed session that were finalized in March 2026, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. | | |
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26-0224
| 1 | 11.2.1 | SCMCA - Letters of Interest | CC- Mayor/Council Member Report | SONOMA COUNTY MAYORS’ AND COUNCIL MEMBERS’ ASSOCIATION LETTERS OF INTEREST
The City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointment to the following vacancies to be made by the Board of Directors of the Sonoma County Mayors’ and Councilmembers’ Association at its City Selection Committee meeting on May 14, 2026.
It is also recommended that if late nominations are received or if the Mayors’ and Councilmembers’ Board recommends alternates, that the City Council authorize the Mayor or their designated representative the authority to vote on these late nominations or recommendations. This item has no impact on current fiscal year budget.
City Selection Committee:
1. Airport Land Use Commission - One seat to fill the expiring term of Todd Lands of Cloverdale. Four-year term with expiration in May.
Letter received from:
· Ariel Kelley, Healdsburg | | |
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26-0333
| 1 | 12.1 | Regular Meeting Minutes - 03/24/2026 | CC- Minutes | March 24, 2026, Regular Meeting Minutes (THIS ITEM IS BEING CONTINUED TO A DATE UNCERTAIN.) | | |
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26-0305
| 1 | 12.2 | Regular Meeting Minutes - 04/07/2026 | CC- Minutes | April 7, 2026, Regular Meeting Minutes. | | |
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26-0004
| 1 | 12.3 | Special Meeting Minutes - 4/10/2026 | CC- Minutes | April 10, 2026, Special Meeting Minutes. | | |
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26-0249
| 1 | 13.1 | Amendment to MOU With County of Sonoma For Weed Abatement Services | CC- Consent - Motion | MOTION - AMENDMENT TO MEMORANDUM OF UNDERSTANDING NUMBER F003065 WITH COUNTY OF SONOMA PROBATION DEPARTMENT FOR WEED ABATEMENT SERVICES
RECOMMENDATION: The Fire Department recommends that the Council, by motion, approve the First Amendment to Memorandum of Understanding Between City of Santa Rosa and the County of Sonoma Agreement Number F003065 for Weed Abatement services provided by the County of Sonoma Probation Department in an amount of $68,000, for a total amount not to exceed $167,000 and authorize the City Manager to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget. | | |
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26-0291
| 1 | 13.2 | Amendment No.2 - Calistoga Road | CC- Consent - Motion | MOTION - AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT - CALISTOGA ROAD PAVEMENT REHABILITATION AND UTILITY IMPROVEMENTS - MONTECITO BOULEVARD TO HIGHWAY 12
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion: 1) approve Project Work Order Amendment Number A010135-2016-20B for Master Professional Services Agreement Number A010135 with Brelje and Race Consulting Engineers of Santa Rosa, California, to include updated pavement design, additional water and sewer scope, added curb ramps and Americans with Disabilities Act (ADA) improvements, Phase I Environmental Site Assessment, and construction related engineering support with an increase in compensation of $499,100 for a total not-to-exceed amount under the Agreement of $908,900; and 2) authorize the Director of Transportation and Public Works or designee to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement. This item has no impact on current fiscal year budget. | | |
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26-0298
| 1 | 13.3 | Contract Award - Pierson Street | CC- Consent - Motion | MOTION - CONSTRUCTION CONTRACT AWARD - C02540 PIERSON ST REHABILITATION
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion, award Contract No. C02540 Pierson St Rehabilitation, in the amount of $1,584,746 to the lowest responsible bidder, Coastside Concrete & Construction, Inc. of Santa Rosa, California, approve a 20% contract contingency in the amount of $316,949, and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $1,901,695. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project. | | |
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26-0316
| 1 | 13.4 | GMV Syncromatics Corporation Third Amendment For Computer Aided Dispatch And Automated Vehicle Location System | CC- Consent - Motion | MOTION - CITY OF SANTA ROSA AND GMV SYNCROMATICS CORP. THIRD AMENDMENT FOR COMPUTER AIDED DISPATCH AND AUTOMATED VEHICLE LOCATION SYSTEM
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion: approve the Third Amendment to Professional Services Agreement Number F002615 with GMV Syncromatics Corp. of Los Angeles, California, to increase compensation in an amount of $238,514, for a total not to exceed amount of $1,270,300; and 2) authorize the City Manager to make non-substantive changes to the Amendment, subject to approval by the City Attorney, and execute the Amendment. This item has no impact on current fiscal year budget. | | |
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26-0284
| 1 | 13.5 | Pmt to AT&T and Signature Auth Delegation | CC- Consent - Resolution | RESOLUTION - AUTHORIZATION OF PAYMENT TO AT&T FOR UTILITY RELOCATION AT FIRE STATION 5 AND DELEGATION OF SIGNATURE AUTHORITY TO APPROVE AND EXECUTE STANDARD FORMS AND AGREEMENTS WITH TELECOMMUNICATION COMPANIES
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution: 1) approve the second payment to Work Order ID CWO-31330 with AT&T of Dallas, Texas for Fire Station 5 utility relocation in the amount of $45,917.45, for a total not to exceed $131,600.64; and 2) delegate signature authority to the Directors of the Departments of Transportation and Public Works, and Water to approve and execute standard forms and agreements with AT&T, Comcast and other telecommunication companies operating under a State of California franchise agreement within the City of Santa Rosa. This item has no impact on current fiscal year budget. | | |
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26-0318
| 1 | 13.6 | Santa Rosa CITYBUS Public Transit Agency Safety Plan Update 2026 | CC- Consent - Resolution | RESOLUTION - SANTA ROSA CITYBUS PUBLIC TRANSIT AGENCY SAFETY PLAN UPDATE 2026
RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution, adopt the Santa Rosa CityBus 2026 Public Transit Agency Safety Plan update to meet the requirements of the Federal Transit Administration’s Public Transportation Agency Safety Plan Final Rule. This item has no impact on current fiscal year budget. | | |
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26-0270
| 1 | 13.7 | Adopt Reasonable Accommodation Policy and Repeal Council Policy 000-34 | CC- Consent - Resolution | RESOLUTION - ADOPTION OF COUNCIL POLICY ENTITLED REQUESTS FOR REMOTE PARTICIPATION ACCOMMODATION FOR LEGISLATIVE BODY MEMBERS WITH DISABILITIES AND REPEAL OF COUNCIL POLICY 000-34
RECOMMENDATION: The City Clerk’s and City Attorney’s Offices recommend that the Council, by two separate resolutions: 1) adopt a new Council policy entitled, “Requests For Remote Participation Accommodation for Legislative Body Members with Disabilities”; and 2) repeal outdated Council Policy 000-34 - “Establishing Policy for Citizen Public Appearances and Addressing the Council on Agenda Items.” This item has no impact on current fiscal year budget. | | |
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26-0285
| 1 | 13.8 | Ordinance Adoption - Conditional Use Permit Streamlining | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE MUNICIPAL CODE TO ADDRESS STREAMLINING AND PROCESS IMPROVEMENTS FOR THE CONDITIONAL USE PERMIT PROCESS
RECOMMENDATION: The Planning Commission and Planning and Economic Development Department recommend that the Council approve the second reading and adopt an ordinance to address streamlining and process improvements for the Conditional Use permit process. This ordinance, introduced at the April 7, 2026, Regular Meeting, passed by a 5-0-2-0 vote (Stapp and Alvarez absent). | | |
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26-0307
| 1 | 15.1 | Approval of Preliminary FY2026-27 Regional Budget | CC- Report | REPORT - APPROVAL OF THE PRELIMINARY FY 2026-27 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS
BACKGROUND: The Regional Water Reuse System, managed by Santa Rosa Water, serves five member agencies - Santa Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies.” The Operating Agreement (Agreement) between the User Agencies requires that Santa Rosa Water annually prepare a Preliminary Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May of each year. The Board of Public Utilities annually recommends the proposed fiscal year Preliminary Budget and Allocation of Costs for the Regional Water Reuse System to the City Council to be included in the annual City budget adoption. The Regional Operations and Maintenance (O&M) Fund budget request is $54,614,543, the Regional cash-funded Capital Improvement Program (CIP) is $13,000,000, a | | |
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26-0313
| 1 | 16.1 | Ordinance Introduction - Amend Ordinance 18-46 Section 202 Of The 2025 California WUI Code And Update Existing Designated WUI Area | CC- Public Hearing | PUBLIC HEARING - ORDINANCE INTRODUCTION - ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO AMEND CHAPTER 18-46 - 2025 CALIFORNIA WILDLAND URBAN INTERFACE CODE ADDING SECTION 18-46.202 - DEFINITIONS, WITH LOCAL AMENDMENT, AND UPDATE THE EXISTING DESIGNATED WILDLAND URBAN INTERFACE AREA
BACKGROUND: Following the release of the most recent Fire Hazard Severity Zones in the Local Responsibility Area maps by CAL FIRE in February of 2025, the Fire Department seeks to update the boundary of our local Wildland-Urban Interface Fire Area to reflect the changes in the High and Very High Severity Zones. By modifying our existing boundary to reflect the new areas of High and Very High within the City, we will ensure that State regulations applicable to both zones align with local ordinances applicable to our Wildland-Urban Interface Fire Area. This ordinance will also include the updated reference to the newly adopted 2025 California Wildland-Urban Interface Code.
RECOMMENDATION: The Fire Department recommends that the Council approve the first reading and introduc | | |
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26-0319
| 1 | 16.2 | FY 2026/2027 Action Plan To The U.S. Department Of Housing and Urban Development | CC- Public Hearing | PUBLIC HEARING - SUBMITTAL OF THE FISCAL YEAR 2026/2027 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
BACKGROUND: The proposed action will authorize submittal of the Fiscal Year 2026/2027 Action Plan (Plan) to HUD. HUD requires submittal of the Plan so that the City can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) grants. In Fiscal Year 2026/2027, the City will receive $1,268,543 in CDBG funds and $620,063 in HOME funds for a total award of $1,888,606.
RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution: 1) authorize submittal of the Fiscal Year 2026/2027 Action Plan to the U.S. Department of Housing and Urban Development (HUD); and 2) authorize the City Manager to execute any forms or documents required by HUD to implement the Fiscal Year 2026/2027 Action Plan. | | |
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26-0306
| 1 | 21.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | | |
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