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17-0608
| 1 | 2.1 | Closed Session | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Rhonda McKinnon, Interim Human Resources Director, Art Hartinger and Burke Dunphy of Renne Sloan Holtzman Sakai LLP, and Deborah Lauchner, Chief Financial Officer.
Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | received and filed | Pass |
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17-0610
| 1 | 2.2 | Closed Session | CC- Closed Session | CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: one potential case | received and filed | Pass |
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17-0620
| 1 | 10.2.1 | Matters from Council | CC- Matters from Council | REQUEST FOR AGENDA ITEM TO CONSIDER INCREASING THE AMOUNT OF REAL PROPERTY TRANSFER TAX TOWARDS THE AFFORDABLE HOUSING TRUST
BACKGROUND: At the June 13, 2017, City Council meeting, Vice Mayor Tibbetts requested a future agenda item to consider increasing the amount of real property transfer tax towards the affordable housing trust. Council Member Rogers concurred. | directed staff to | Pass |
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17-0500
| 1 | 11.1 | 5/2/17 Draft Min | CC- Minutes | May 2, 2017, Regular Meeting. | Approved as submitted. | |
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17-0612
| 1 | 11.2 | Draft min- 5/9/17 | CC- Minutes | May 9, 2017, Regular Meeting. | Approved as submitted. | |
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17-0552
| 1 | 12.1 | Contract Award Annual Slurry Seal 2017 | CC- Consent - Motion | MOTION - CONTRACT AWARD - ANNUAL SLURRY SEAL 2017
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02099, Annual Slurry Seal 2017, in the amount of $354,125.44 to the lowest responsible bidder, California Pavement Maintenance Co., Inc. of Sacramento, California, approve a 10% contract contingency, and authorize a total contract amount of $389,537.98, effective July 1, 2017. Funding for this project is proposed to be appropriated to project key 17014 by the 2017/18 Capital Improvement Program. Specifically, the project is to be funded by Measure M Funds and The Capital Facilities Fee Fund. No City General Fund money is included in this project. | approve as submitted | Pass |
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17-0562
| 1 | 12.2 | CONTRACT AWARD - ASPHALT CONCRETE | CC- Consent - Resolution | RESOLUTION - CONTRACT AWARD - ASPHALT CONCRETE
RECOMMENDATION: It is recommended by the Finance, Transportation & Public Works (TPW) and Water Departments that the Council, by resolution, approve two General Services Agreements for Asphalt Concrete: one to Bodean Co., Inc., Santa Rosa, California, in the total amount not to exceed $763,189; and, one to Syar Industries, Inc., Napa, California, in the total amount not to exceed $765,392. | No action was taken by the City Council | |
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17-0565
| 1 | 12.3 | TDA IV STA Claim | CC- Consent - Resolution | RESOLUTION - TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE IV AND STATE TRANSIT ASSISTANCE (STA) CLAIM SUBMITTAL
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works to submit a claim for TDA Article IV and STA funds to the Metropolitan Transportation Commission (MTC) for Fiscal Year 2017/2018 in the estimated amount of $6,753,635. | adopted | Pass |
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17-0604
| 1 | 12.4 | Netfile Contract | CC- Consent - Motion | RESOLUTION - THIRD AMENDMENT FOR THE CAMPAIGN AND LOBBYIST DISCLOSURE SYSTEM AGREEMENT WITH NETFILE, INC.
RECOMMENDATION: It is recommended by the City Clerk’s Office that the Council, by resolution, approve a Third Amendment to Professional Services Agreement Number F000424, with Netfile, Inc., Mariposa, CA, for the campaign and Form 700 disclosure system, extending the contract for an additional five (5) years, and adding funds in the amount of $67,500 for a cumulative contract total of $132,750. | approved | Pass |
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17-0554
| 1 | 12.5 | Contract Ext- F000568 Rapid Express | CC- Consent - Resolution | RESOLUTION - CONTRACT EXTENSION - F000568 RAPID EXPRESS COURIER SYSTEMS
RECOMMENDATION: It is recommended by the Finance and Water Departments that the Council, by resolution, approve a Fifth Amendment to Agreement F000568 for a one-year contract extension for courier services with Rapid Express Courier Systems, Santa Rosa, California, with no increase to service rates, in the total amount not to exceed $30,000. | adopted | Pass |
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17-0555
| 1 | 12.6 | CONTRACT AWARD - JANITORIAL SVCS | CC- Consent - Resolution | RESOLUTION - CONTRACT AWARD - JANITORIAL SERVICES
RECOMMENDATION: It is recommended by the Finance, Transportation and Public Works, and Recreation & Parks Departments that the Council, by resolution, approve a General Services Agreement for janitorial services to be provided at various City locations, for a five-year period with one five-year extension option, to ADS-Myers, in the amount not to exceed $2,305,041 which includes a $100,000 contingency amount for miscellaneous one time services. | adopted | Pass |
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17-0568
| 1 | 12.7 | FIRST AMENDMENT TO PSA WITH MUNISERVICES | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH MUNISERVICES, LLC FOR BUSINESS TAX ADMINISTRATION SERVICES AND INCREASE CONTRACT FUNDING
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the First Amendment to the Professional Services Agreement with MuniServices, LLC, Fresno, California, to (1) extend the term for an additional one year period through June 30, 2018 and increase the contract funding by $300,000 for a total not to exceed amount of $900,000 and (2) ratify a letter agreement that extended the contract through June 30, 2017 with no increase in contract funding. | adopted | Pass |
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17-0472
| 1 | 12.8 | ACCELA 1ST AMENDMENT | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT - ACCELA, INC.
RECOMMENDATION: It is recommended by the Information Technology Department that the Council, by resolution, (1) ratify all contracts, amendments, Purchase Orders and payments associated with those documents made with Accela, Inc. San Ramon, CA, to date, (2) approve a First Amendment to Agreement Number F000599 with Accela, Inc., San Ramon, CA, to extend the contract for 5 years, and 3) add additional funding, for a total renewal amount of $778,412.21, and a total cumulative contract amount of $1,543,707.05. | adopted | Pass |
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17-0533
| 1 | 12.9 | Wellness Solutions Amendment - Misc EEs | CC- Consent - Resolution | RESOLUTION - PROFESSIONAL SERVICES AGREEMENT SECOND AMENDMENT FOR WELLNESS SOLUTIONS, INC. FOR MISCELLANEOUS EMPLOYEES
RECOMMENDATION: It is recommended by the Human Resources Department Risk, Management Division, that the Council, by resolution, approve a second amendment to professional services agreement with Wellness Solutions, Inc., adding an additional amount of $150,000 for a total contract amount of $450,000, providing for the continuation of the Wellness Program for Miscellaneous City employees. | adopted | Pass |
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17-0534
| 1 | 12.10 | Wellness Solutions Amendment - Safety EEs | CC- Consent - Resolution | RESOLUTION - APPROVING A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT - SAFETY EMPLOYEES (POLICE AND FIRE) FOR WELLNESS SERVICES WITH WELLNESS SOLUTIONS, INC.
RECOMMENDATION: It is recommended by the Human Resources Department, Risk Management Division, that the Council, by resolution, approve a second amendment to professional services agreement with Wellness Solutions, Inc., adding an additional amount of $150,000 for a total contract amount of $450,000, providing for the continuation of the Wellness Program for Safety employees. | adopted | Pass |
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17-0549
| 1 | 12.11 | Stony Point Widening Phase 2 | CC- Report | MOTION - STONY POINT ROAD WIDENING AND RECONSTRUCTION PHASE 2 - SEBASTOPOL ROAD TO HEARN AVE - PROJECT UPDATE AND CONTINGENCY ACTION
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve additional construction contingency for the Stony Point Road Widening and Reconstruction Phase 2 - Sebastopol Road to Hearn Ave Project, increasing the contract amount by $600,000 to a total of $12,102,345. | approved | Pass |
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17-0547
| 1 | 12.12 | Project Work Order Approval - Hwy 101 Bridge | CC- Consent - Motion | MOTION - PROJECT WORK ORDER APPROVAL - US HIGHWAY 101 - BICYCLE AND PEDESTRIAN BRIDGE
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve and authorize the Mayor to execute project work order #A010019-2016-01, for the Project Approval and Environmental Document (PA&ED) phase for the US Highway 101 - Bicycle and Pedestrian Bridge, in the amount of $907,559.00, with BKF Engineers. | approved | Pass |
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17-0548
| 1 | 12.13 | Project Work Order Approval - Hwy 101 / Hearn | CC- Consent - Motion | MOTION - PROJECT WORK ORDER APPROVAL - HEARN AVENUE INTERCHANGE AT HIGHWAY 101
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council, by motion, approve and authorize the Mayor to execute project work order #A010136-2016-02, for the Plans, Specifications, and Estimate (PS&E) phase for the Hearn Avenue Interchange at US Highway 101, in the amount of $3,500,000 with AECOM Incorporated. | approved | Pass |
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17-0556
| 1 | 12.14 | Bike Share Capital Program Grant | CC- Consent - Resolution | RESOLUTION - BIKE SHARE CAPITAL PROGRAM GRANT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, support the Sonoma County Transportation Authority (SCTA) and the Transportation Authority of Marin (TAM) grant application for the Metropolitan Transportation Commission (MTC) Bike Share Capital Program which includes proposed bike share stations in Santa Rosa. | adopted | Pass |
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17-0570
| 1 | 12.15 | POLICE INTERCEPTOR SUVs | CC- Consent - Resolution | RESOLUTION - CANCEL PURCHASE ORDER, AND APPROVE AWARD OF SOLE MANUFACTURER PURCHASE ORDER FOR 2017 FORD POLICE INTERCEPTOR UTILITY SUV’S TO NEXT LOWEST BID
RECOMMENDATION: It is recommended by the Finance, Transportation & Public Works, and Police Departments that the Council, by resolution, approve 1) cancellation of Purchase Order 153772 to Wondries Fleet Group, Alhambra, CA in the amount of $98,590.94, and 2) award a new sole manufacturer Purchase Order for the purchase of three (3) 2017 Ford Police Interceptor Utility SUVs to the next lowest responsive and responsible bidder of Invitation for Bids 17-18 to Towne Ford, Redwood, CA, in the total amount not to exceed $100,900.86. | to waive reading of the text and adopt Consent Items | Pass |
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17-0550
| 1 | 12.16 | Transportation Fund Clean Air | CC- Consent - Resolution | RESOLUTION - TRANSPORTATION FUND FOR CLEAN AIR PROPOSED PROJECT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) authorize the Director of Transportation and Public Works (TPW) to submit a grant application for the Class II bike lane gap closures project to the Bay Area Air Quality Management District (BAAQMD) for Transportation Fund for Clean Air (TFCA) funds; and if awarded 2) authorize the Director of TPW to approve and execute a funding agreement, 3) authorize the use of non-general funds to match the state funds being requested; 4) authorize the Chief Financial Officer to increase appropriations of TFCA funds in the amount of the grant awarded; and 5) provide assurances that the City will complete the project. | adopted | |
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17-0581
| 1 | 12.17 | 1st Amendment GHD EIR F001125 | CC- Consent - Resolution | RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001125 WITH GHD FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT AND RELATED SERVICES ASSOCIATED WITH THE SPRING LAKE VILLAGE EAST GROVE DEVELOPMENT PROJECT
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the First Amendment to the Professional Services Agreement with GHD for preparation of an environmental impact report and related services, associated with the Spring Lake Village East Grove development project, adding an additional amount of $113,546, for a total contracted amount not to exceed $286,418, and extending the term of the contract to December 31, 2018. | adopted | Pass |
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17-0582
| 1 | 12.18 | 2nd Amendment LandLogistics, Inc. - Contract Planning Svcs | CC- Consent - Resolution | RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT - LANDLOGISTICS, INC. FOR CONTRACT PLANNING SERVICES
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the Second Amendment to the Professional Services Agreement with LandLogistics, Inc., located in Davis, California, for contract planning services, adding an additional amount of $100,000, for a total contracted amount not to exceed $300,000, and extending the term of the contract to September 30, 2018. | adopted | Pass |
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17-0538
| 1 | 12.19 | GAP Grant Funds | CC- Consent - Resolution | RESOLUTION - ACCEPTANCE AND APPROPRIATION OF GRANT FUNDS FROM THE STATE OF CALIFORNIA ALCOHOLIC BEVERAGE CONTROL GAP
RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, authorize the Chief of Police, or his/her designee, to accept and appropriate a grant award from the California Department of Alcoholic Beverage Control (ABC) in the amount of $44,430 and execute all related award documents required for receiving such funds pursuant to the terms and conditions of the California Department of Alcoholic Beverage Control. | adopted | Pass |
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17-0567
| 1 | 12.20 | Approving License Agreement With Stark Family Properties, LLC. | CC- Consent - Resolution | RESOLUTION - TO ALLOW ACCESS TO CITY PROPERTY - 550 LEWIS RD, FIRE STATION 11 TO CONSTRUCT, MONITOR AND THEN DECOMMISSION A MONITOR WELL
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution: 1) Approve revocable non-exclusive license agreement with Stark Family Properties, LLC to construct a monitoring well on City property located at 550 Lewis Road; and 2) authorize the Fire Chief to execute the license agreement and any amendments thereto. | adopted | Pass |
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17-0558
| 1 | 12.21 | Assess Lien - 3073 Lamberson Ct | CC- Consent - Resolution | RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 3073 LAMBERSON CT.
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the special assessment lien in the amount of $20,595.00 against the property located at 3073 Lamberson Ct. for violations of the City Code that remain uncorrected by the responsible party, David L. Mosher, and authorize recording of a lien and placing the assessment on the property tax roll for collection. | adopted | Pass |
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17-0559
| 1 | 12.22 | Assess Lien - 524 Palomino Dr | CC- Consent - Resolution | RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 524 PALOMINO DR.
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the special assessment lien in the amount of $5,453.00 against the property located at 524 Palomino Dr. for violations of the City Code that remain uncorrected by the responsible party, Jesus M. Sanchez, and authorize recording of a lien and placing the assessment on the property tax roll for collection. | adopted | Pass |
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17-0574
| 1 | 12.23 | City Agreements for Homeless Services - SJH & HOST Program | CC- Consent - Resolution | RESOLUTION - CITY AGREEMENTS FOR HOMELESS SERVICES - SAMUEL L. JONES HALL HOMELESS SHELTER AND HOMELESS OUTREACH SERVICES TEAM PROGRAM
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by two (2) resolutions, approve the following agreements for homeless services with Catholic Charities of the Diocese of Santa Rosa: 1) a Grant Agreement for Homeless Outreach Services Team Program in the amount of $466,450 for the period July 1, 2017 to June 30, 2018 (Fiscal Year 2017/2018); and 2) an Agreement for the Operation and Use of the Samuel L. Jones Hall Homeless Center Year-Round and Winter Shelter Programs in the amount of $572,803 for the initial period July 1, 2017 to June 30, 2018 (Year One). | to waive reading of the text and adopt Consent Items | Pass |
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17-0563
| 1 | 12.24 | Extension of Proclamation of Local Homeless Emergency | CC- Consent - Resolution | RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. | to waive reading of the text and adopt Consent Items | Pass |
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17-0535
| 1 | 14.1 | WFB AMEND FOR DEPOSITORY & BANKING SERVICES | CC- Report | REPORT - RESOLUTION APPROVING AN AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH WELLS FARGO BANK FOR DEPOSITORY AND BANKING SERVICES
BACKGROUND: The City has an agreement with Wells Fargo Bank to provide a wide range of banking services necessary to operate the organization. The current agreement expires on June 30, 2017 and Finance Department staff would like to extend the agreement for one additional year to allow for a competitive process to select and implement a transition to a new agreement. The current agreement has been in place since 2002. The original agreement did not have a not to exceed funding amount and provided for automatic renewal of term subject to notice of cancellation by either party. Due to lack of paperwork documenting the history of this agreement, it is unclear how it was managed prior to 2011. In 2011 and 2014, the agreement was extended for set terms of three years by letter and new and updated fee schedules were added to maintain the banking relationship.
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolu | to waive reading of the text and adopt | Pass |
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17-0584
| 1 | 14.2 | Fiscal Year End 2016-17 Budget Amendment | CC- Report | REPORT - FISCAL YEAR-END 2016-17 BUDGET AMENDMENT
BACKGROUND: The purpose of this item is to request approval to amend the current FY 2016-17 adopted budget. This amendment includes recognizing General Fund revenue and increasing appropriations by a corresponding amount.
RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council, by resolution, amend the Fiscal Year (FY) 2016-17 adopted budget as set forth in Exhibit A of the Resolution. | to waive reading of the text and adopt | Pass |
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17-0603
| 1 | 14.3 | DELL | CC- Report | REPORT - PURCHASE OF COMPUTERS THROUGH DELL, INC.
BACKGROUND: The Information Technology (IT) Department purchases and supports approximately 1,800 PCs, laptops and tablets for city staff use, and has designed a selection, purchasing and deployment process optimized for efficiency and cost management. The IT Department recommends Council approve a proposal to continue to procure Dell products, as we have done since 2007, and approve a maximum spend of $1,500,000 over five years.
RECOMMENDATION: It is recommended by the Information Technology Department, that the Council, by resolution, authorize: a) standardization of Dell as a sole manufacturer for all desktop and laptop computers, b) utilization of the WSCA/NASPO cooperative purchase agreement (Minnesota Master Agreement No. MNWNC-108; California Participating Addendum No. 7-15-70-34-003) to purchase computers from Dell, and c) an amount not to exceed $1,500,000 over five years for the purchase of computers from Dell. Purchases from Dell typically occur through an electronic Purchase Order (PO) process. | to waive reading of the text and adopt | Pass |
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17-0609
| 1 | 14.4 | Urgency Ordinance Prohibition of Outdoor Cultivation of Cannabis | CC- Report | REPORT - URGENCY ORDINANCE TO EXTEND TEMPORARY MORATORIUM ON THE OUTDOOR CULTIVATION OF CANNABIS FOR COMMERCIAL PURPOSES
BACKGROUND: On May 23, 2017, the City Council approved a temporary ordinance establishing a moratorium on outdoor commercial cultivation of cannabis within the city limits. The temporary moratorium was an urgency ordinance under Government Code section 65858 that went into effect immediately and is effective for a period of 45 days. The 45-day period is set to end on July 7, 2017.
The draft comprehensive cannabis ordinance is being finalized by staff and will be presented to the Medical Cannabis Policy Subcommittee next month. Following a review with the Subcommittee, the draft will go through public hearings before the Planning Commission and ultimately the City Council in late 2017.
The moratorium on outdoor commercial cultivation is being included in the draft comprehensive cannabis policy effort. Due to expiration of the moratorium on July 7, 2017, additional time is needed to complete the public process of reviewing the comprehensive policy and fi | to waive reading of the text and adopt | Pass |
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17-0583
| 1 | 15.1 | D&J Carriage Homes Rezoning | CC- Public Hearing | PUBLIC HEARING - D&J CARRIAGE HOMES REZONING - 818, 819, 824 ASTON AVENUE - FILE NO. REZ15-006
BACKGROUND: The application proposes rezoning three parcels from PD (Planned Development District) to R-3-18 (Multi-family Residential) for consistency with the General Plan and to accommodate the proposed D&J Carriage Homes multi-family development, which received Final Design Review approval from the Design Review Board on March 16, 2017.
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that Council introduce an ordinance to reclassify three parcels located at 818, 819, and 824 Aston Avenue from a PD (Planned Development) to the R-3-18 (Multi-family Residential) zoning district. | to waive reading of the text and introduce | Pass |
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17-0600
| 2 | 16.1 | Oppose SB 649 | CC- Communication | LETTER TO OPPOSE SB 649 (WIRELESS AND SMALL CELL TELECOMMUNICATIONS FACILITIES) - Provided for information. | received and filed | |
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