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Please note: this meeting's minutes have not been finalized yet. Actions taken on legislation and their results are not available.
Meeting Name: City Council Agenda status: Final
Meeting date/time: 11/27/2018 2:30 PM Minutes status: Draft  
Meeting location: City Hall, Council Chamber 100 Santa Rosa Avenue Santa Rosa, CA 95404
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Attachments:
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18-0864 12.1Closed Session - Anticipated JJFCC- Closed SessionCONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one potential case.   Not available Video Video
18-0896 13.1Review of CDBG-DR Unmet Needs AssessmentCC- Study SessionREVIEW OF SANTA ROSA’S COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) TUBBS AND NUNS FIRE RECOVERY UNMET NEEDS ASSESSMENT In April 2018, the U.S. Department of Housing and Urban Development (HUD) allocated $124,155,000 in CDBG-DR funding to the State of California Housing and Community Development Department (HCD) to assist with recovery efforts for the fire disasters that occurred in California in 2017, including but not limited to, the Tubbs and Nuns Fires. In August 2018, Congress published the Federal Register providing the timelines associated with the funds. HCD is required to submit an Action Plan to HUD by December 14, 2018 stating their analysis of each qualifying jurisdiction’s recovery needs, designating eligible uses of the funding, and allocating the funding. HCD’s draft Action Plan was published on November 12, 2018 and includes their analysis of unmet needs for all qualifying jurisdictions state-wide. The City of Santa Rosa retained Hagerty Consulting, Inc to prepare an unmet needs assessment specific to Santa Rosa, using local data, which will be   Not available Video Video
18-0859 17.1Fire Recovery RebuildCC- Staff BriefingFIRE RECOVERY AND REBUILD UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff.   Not available Not available
18-0886 110.2.1 CC- AppointmentLIBRARY COMMISSION JOINT CITY/COUNTY COMMISSIONER APPOINTMENT On September 4, 2018, the Council conducted candidate interviews to fill one City of Santa Rosa/Sonoma County Commissioner and one City of Santa Rosa Commissioner on the Library Commission. On October 2, 2018, the Council elected Karen Schneider as the City/County Commissioner and David Cahill as the City Commissioner. Subsequently, a question was raised concerning the adequacy of the election process. Pursuant to Resolution No. 28469, the appointment of the City/County Commissioner is to begin with a joint recommendation by the City of Santa Rosa Mayor and Chair of the Sonoma County Board of Supervisors submitted for Council consideration. The Mayor and Chair have now formally and jointly recommended Karen Schneider as the City/County Commissioner. It is recommended that the Council, by motion, approve the appointment of Karen Schneider as the City/County Commissioner to the Sonoma County Library Commission to serve a four-year term set to expire August 1, 2022.   Not available Video Video
18-0891 110.3.1RPPT MATTERSCC- ConsentREQUEST FOR AGENDA ITEM REGARDING REAL PROPERTY TRANSFER TAX (RPTT) AND ITS RELATION TO AFFORDABLE HOUSING AND HOMELESS ISSUES BACKGROUND: At the November 13, 2018, City Council Meeting, Council Member Tibbetts requested a future agenda item to discuss RPTT and its relation to affordable housing and homeless issues. Council Member Schwedhelm concurred with the request.   Not available Video Video
18-0876 111.1Draft Minutes -10/16/18CC- MinutesOctober 16, 2018, Regular Meeting.   Not available Not available
18-0836 111.2Draft Minutes 10/23/18CC- MinutesOctober 23, 2018, Regular Meeting.   Not available Not available
18-0874 112.2PSA WITH CARLILE MACY FOR COFFEY PARK DESIGNCC- Consent - ResolutionRESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH CARLILE MACY INC. TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN SERVICES TO PREPARE A MASTER PLAN AND CONSTRUCTION DOCUMENTS FOR COFFEY NEIGHBORHOOD PARK RECOMMENDATION: It is recommended by the Recreation and Parks Department that Council, by resolution, approve the Professional Services Agreement between the City of Santa Rosa and Carlile Macy, Inc., Santa Rosa, CA, in an amount not to exceed $217,140 to provide a master plan and construction documents for Coffey Neighborhood Park which was damaged by the October 2017 wildfires.   Not available Not available
18-0877 112.3Measure O CHOICE Grant Program Year 2CC- Consent - ResolutionRESOLUTION - MEASURE O CHOICE GRANT PROGRAM CYCLE IX YEAR 2 FUNDING RECOMMENDATIONS AND AUTHORIZATION TO APPROVE FUNDING AGREEMENTS RECOMMENDATION: It is recommended by the Office of Community Engagement that the Council, by resolution: 1) Adopt the funding recommendations of the Grant Review Team for year two of the Cycle IX Measure O Community Helping Our Indispensable Children Excel (CHOICE) grant program for Calendar Year 2019; and 2) directing the City Manager or designee to approve and execute funding agreements with the approved providers; and 3) authorizing the City Manager or his designee to approve and execute any amendments to the funding agreements.   Not available Video Video
18-0877 112.3Measure O CHOICE Grant Program Year 2CC- Consent - ResolutionRESOLUTION - MEASURE O CHOICE GRANT PROGRAM CYCLE IX YEAR 2 FUNDING RECOMMENDATIONS AND AUTHORIZATION TO APPROVE FUNDING AGREEMENTS RECOMMENDATION: It is recommended by the Office of Community Engagement that the Council, by resolution: 1) Adopt the funding recommendations of the Grant Review Team for year two of the Cycle IX Measure O Community Helping Our Indispensable Children Excel (CHOICE) grant program for Calendar Year 2019; and 2) directing the City Manager or designee to approve and execute funding agreements with the approved providers; and 3) authorizing the City Manager or his designee to approve and execute any amendments to the funding agreements.   Not available Video Video
18-0818 112.42nd Amendment PSA Labor RPLGCC- Consent - ResolutionRESOLUTION - APPROVAL OF SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENTS WITH RENNE PUBLIC LAW GROUP LLP FOR LABOR AND EMPLOYMENT SERVICES RECOMMENDATION: It is recommended by the Human Resources Department, City Attorney’s Office, and City Manager that the Council, by resolution, approve the Second Amendment to Professional Services Agreements with Renne Public Law Group LLP in an amount of $250,000 for continued legal services related to specialized labor relations and employment law issues, for total compensation not to exceed $422,068.56, and amend the fiscal year (FY) 2018-19 General Fund adopted budget in the Human Resources Department.   Not available Not available
18-0866 112.5Water NDA for alertCC- ConsentRESOLUTION - APPROVAL OF MUTUAL NON-DISCLOSURE AGREEMENT BETWEEN SONOMA COUNTY, ONSOLVE LLC AND THE CITY OF SANTA ROSA TO ALLOW USE OF CERTAIN SANTA ROSA WATER CUSTOMER DATA FOR EMERGENCY NOTIFICATION PURPOSES RECOMMENDATION: It is recommended by the Santa Rosa Fire Department that the Council, by Resolution, approve a Mutual Non-Disclosure Agreement with OnSolve LLC and Sonoma County, through Its Department of Fire & Emergency Services, which will allow the City to share certain information from the City Water Department customer billing database for the purpose of entering such information into the City/County shared emergency notification system, SoCoAlert.   Not available Not available
18-0869 112.6RFP for EOC SoftwareCC- Consent - ResolutionRESOLUTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR EOC SOFTWARE WITH BUFFALO COMPUTER GRAPHICS, INC. RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, approve the Professional Services Agreement with Buffalo Computer Graphics, Inc., of Blasdell, New York, for web-based emergency incident management software and maintenance in an amount not to exceed $169,796.72.   Not available Not available
18-0897 212.7Daydreamer CinemaCC- ConsentMOTION - SECOND AMENDMENT TO AGREEMENT NO. F001360 WITH DAYDREAMER CINEMA LLC DBA CULTURE POP FILMS RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, approve the Second Amendment to Professional Services Agreement No. F001360 with Daydreamer Cinema LLC dba Culture Pop Films in an amount not to exceed $15,000 for a total contract amount of $110,000, in substantially the same form as Attachment 1 to the Staff Report, subject to approval as to form by the City Attorney.   Not available Not available
18-0870 112.8Resolution - Extension of Local Emergency (Fire)CC- Consent - ResolutionRESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE OF LOCAL EMERGENCY DUE TO FIRES RECOMMENDATION: It is recommended by the City Attorney's Office that the Council, by resolution, declare that the proclamation of a state of local emergency within the City of Santa Rosa has been and remains in full force and effect without interruption.   Not available Not available
18-0868 112.9EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCYCC- Consent - ResolutionRESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa.   Not available Not available
18-0900 114.1State CDBG-DR Draft Action PlanCC- ReportREPORT - REVIEW AND COMMENT ON THE STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) DRAFT ACTION PLAN AND PROVIDE DIRECTION IF SANTA ROSA SHOULD REQUEST AND NEGOTIATE A TUBBS AND NUNS FIRE RECOVERY STATE SUBRECIPIENT STATUS BACKGROUND: In April 2018, the U.S. Department of Housing and Urban Development (HUD) allocated $124,155,000 in CDBG-DR funding to the State of California Housing and Community Development Department to assist with recovery efforts for the fire disasters that occurred in California in 2017, including but not limited to, the Tubbs and Nuns Fires. In August 2018, Congress published the Federal Register providing the timelines associated with the funds. As the grantee, HCD is required to submit an Action Plan to HUD within 120 days following the publishing of the Federal Register or December 18, 2018. The Action Plan includes an analysis of each qualifying jurisdiction’s unmet recovery needs, designating eligible uses of the funding, and the method of distribution to include any allocation of the funding to Units of Local Gover   Not available Video Video
18-0900 114.1State CDBG-DR Draft Action PlanCC- ReportREPORT - REVIEW AND COMMENT ON THE STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) DRAFT ACTION PLAN AND PROVIDE DIRECTION IF SANTA ROSA SHOULD REQUEST AND NEGOTIATE A TUBBS AND NUNS FIRE RECOVERY STATE SUBRECIPIENT STATUS BACKGROUND: In April 2018, the U.S. Department of Housing and Urban Development (HUD) allocated $124,155,000 in CDBG-DR funding to the State of California Housing and Community Development Department to assist with recovery efforts for the fire disasters that occurred in California in 2017, including but not limited to, the Tubbs and Nuns Fires. In August 2018, Congress published the Federal Register providing the timelines associated with the funds. As the grantee, HCD is required to submit an Action Plan to HUD within 120 days following the publishing of the Federal Register or December 18, 2018. The Action Plan includes an analysis of each qualifying jurisdiction’s unmet recovery needs, designating eligible uses of the funding, and the method of distribution to include any allocation of the funding to Units of Local Gover   Not available Video Video
18-0900 114.1State CDBG-DR Draft Action PlanCC- ReportREPORT - REVIEW AND COMMENT ON THE STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT- DISASTER RECOVERY (CDBG-DR) DRAFT ACTION PLAN AND PROVIDE DIRECTION IF SANTA ROSA SHOULD REQUEST AND NEGOTIATE A TUBBS AND NUNS FIRE RECOVERY STATE SUBRECIPIENT STATUS BACKGROUND: In April 2018, the U.S. Department of Housing and Urban Development (HUD) allocated $124,155,000 in CDBG-DR funding to the State of California Housing and Community Development Department to assist with recovery efforts for the fire disasters that occurred in California in 2017, including but not limited to, the Tubbs and Nuns Fires. In August 2018, Congress published the Federal Register providing the timelines associated with the funds. As the grantee, HCD is required to submit an Action Plan to HUD within 120 days following the publishing of the Federal Register or December 18, 2018. The Action Plan includes an analysis of each qualifying jurisdiction’s unmet recovery needs, designating eligible uses of the funding, and the method of distribution to include any allocation of the funding to Units of Local Gover   Not available Video Video
18-0872 114.2MOU CityBus Unlimited Access Pass Program for College Students with Santa Rosa Junior CollegeCC- ReportREPORT - MEMORANDUM OF UNDERSTANDING WITH SONOMA COUNTY JUNIOR COLLEGE DISTRICT AND SCJCD ASSOCIATED STUDENTS FOR CITYBUS UNLIMITED ACCESS PASS PROGRAM FOR SANTA ROSA JUNIOR COLLEGE STUDENTS BACKGROUND: The students of the SCJCD recognized the importance of transit services and elected to use revenue generated from the Student Transportation Fee (STF), to seek agreements with the transit providers within Sonoma County to provide an unlimited transit ridership program. A successful pilot program has allowed SRJC students ride CityBus free starting in September 2017 through the end of December 2018. The proposed MOU would initiate a new agreement, moving the program out of its pilot phase and extend this benefit to the SRJC students through June 2020. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the Memorandum of Understanding (MOU) with the Sonoma County Junior College District (SCJCD) and the SCJCD Associated Students, establishing the CityBus Unlimited Pass Program for Santa Rosa Junior College st   Not available Video Video
18-0871 114.3Suspend Parksmart Shuttle Pilot And Transportation Demand Management Strategies Connecting Downtown SMART Station and Railroad Square With Downtown and City Parking GaragesCC- ReportREPORT - SUSPEND PARKSMART SHUTTLE PILOT ON MARCH 1, 2019 AND USE TRANSPORTATION DEMAND MANAGEMENT STRATEGIES TO CONNECTING DOWNTOWN SMART STATION AND RAILROAD SQUARE WITH DOWNTOWN AND CITY PARKING GARAGES BACKGROUND: In preparation for initiation of SMART rail service in 2017, the City Council directed staff to implement a pilot shuttle service to provide a connection between the Santa Rosa Downtown SMART Station and parking garages in the downtown area. The shuttle service was implemented on December 13, 2017. Staff now seeks Council approval to discontinue the pilot shuttle service due to poor unitization and productivity but expand the ParkSMART program to pilot other transportation strategies to strengthen connections between the Downtown SMART Station, parking facilities, and the Downtown area. RECOMMENDATION: It is recommended by the Finance Department and the Transportation and Public Works Department that the Council, by Resolution, direct staff to, 1) suspend the pilot ParkSMART shuttle service effective March 1, 2019; and 2) further develop a ParkSMART Transportati   Not available Video Video
18-0852 114.4CITY OF SANTA ROSA PARKING GARAGE #9 – 2017 REPAIRSCC- ReportREPORT - PARKING GARAGE 9 - 2017 REPAIR PROJECT BACKGROUND: The Parking Garage 9 - 2017 Repair Project arises from a recommendation received by the City in a condition appraisal report prepared by Walker Restoration Consultants, dated March 2007. The most significant deficiency to be addressed by the proposed project involves replacement of the top layer of concrete (the “wear slab”) on the top level of Garage 9. Other work includes selective concrete repair, crack sealing and waterproofing. The repairs will protect structural components and extend the service life of the parking garage. On September 4, 2018, an award of Contract No. C01823 to Ashron Construction and Restoration, Inc., of Santa Clara, California was presented to the City Council for consideration. The motion to award the contract resulted in a tie vote (3 ayes, 3 noes). The Council thereafter directed staff to bring back a smaller scale repair project and wait a year to bring back a project for full repairs. The Council did not act to reject all bids. A rejection of all bids is necessary where a construct   Not available Video Video
18-0852 114.4CITY OF SANTA ROSA PARKING GARAGE #9 – 2017 REPAIRSCC- ReportREPORT - PARKING GARAGE 9 - 2017 REPAIR PROJECT BACKGROUND: The Parking Garage 9 - 2017 Repair Project arises from a recommendation received by the City in a condition appraisal report prepared by Walker Restoration Consultants, dated March 2007. The most significant deficiency to be addressed by the proposed project involves replacement of the top layer of concrete (the “wear slab”) on the top level of Garage 9. Other work includes selective concrete repair, crack sealing and waterproofing. The repairs will protect structural components and extend the service life of the parking garage. On September 4, 2018, an award of Contract No. C01823 to Ashron Construction and Restoration, Inc., of Santa Clara, California was presented to the City Council for consideration. The motion to award the contract resulted in a tie vote (3 ayes, 3 noes). The Council thereafter directed staff to bring back a smaller scale repair project and wait a year to bring back a project for full repairs. The Council did not act to reject all bids. A rejection of all bids is necessary where a construct   Not available Video Video
18-0875 114.5Water & Wastewater BondsCC- ReportREPORT - WASTEWATER REVENUE REFUNDING BONDS, SERIES 2018A AND WATER REVENUE REFUNDING BONDS, SERIES 2018 BACKGROUND: 2018 Wastewater Bonds. The City previously issued multiple series of wastewater revenue bonds pursuant to an Indenture of Trust dated as of February 1, 1988 (the “Master Indenture”), by and between the City and U.S. Bank National Association (the “Trustee”), as successor trustee, and multiple supplements to the Master Indenture, including the following two series of bonds: (i) $67,010,000 initial principal amount City of Santa Rosa Wastewater Revenue Bonds, Series 2007A, which were issued pursuant to a Fifteenth Supplemental Indenture, dated as of June 1, 2007 (the “Series 2007A Bonds”). The City issued the 2007A Bonds to finance and refinance improvements to the Wastewater System, including, among others, recycled water system improvements, subregional system improvements, improvements to the Laguna Facility and related capital upgrades, and construction and development of the Geysers Recharge Project. The 2007A Bonds are currently outstanding in the principal   Not available Video Video
18-0875 114.5Water & Wastewater BondsCC- ReportREPORT - WASTEWATER REVENUE REFUNDING BONDS, SERIES 2018A AND WATER REVENUE REFUNDING BONDS, SERIES 2018 BACKGROUND: 2018 Wastewater Bonds. The City previously issued multiple series of wastewater revenue bonds pursuant to an Indenture of Trust dated as of February 1, 1988 (the “Master Indenture”), by and between the City and U.S. Bank National Association (the “Trustee”), as successor trustee, and multiple supplements to the Master Indenture, including the following two series of bonds: (i) $67,010,000 initial principal amount City of Santa Rosa Wastewater Revenue Bonds, Series 2007A, which were issued pursuant to a Fifteenth Supplemental Indenture, dated as of June 1, 2007 (the “Series 2007A Bonds”). The City issued the 2007A Bonds to finance and refinance improvements to the Wastewater System, including, among others, recycled water system improvements, subregional system improvements, improvements to the Laguna Facility and related capital upgrades, and construction and development of the Geysers Recharge Project. The 2007A Bonds are currently outstanding in the principal   Not available Video Video
18-0899 114.6Koff StudyCC- ReportREPORT - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO MODIFY SALARY AND JOB TITLES OF MULTIPLE WATER DEPARTMENT CLASSIFICATIONS BACKGROUND: In September 2015, the City contracted with Koff & Associates (K&A) to conduct a classification and compensation study for select classifications in the Water Department. Those findings were delivered in draft form in March 2017 but were not acted on due to the use of nonstandard comparables in the market survey and a change in Water Department objectives. In January 2018, the City contracted with K&A to update the study using standard comparables and those findings were delivered in April 2018. K&A found the Utilities System Operator II classification to be approximately 5% below market, the Laboratory Supervisor to be approximately 10% below market, and recommended changes to classifications in the Mechanical Services Section. RECOMMENDATION: It is recommended by the Water and Human Resources Departments that the Council, by resolution, amend the City’s Classification and Salary Plan to do the following: create the classificati   Not available Video Video
18-0892 114.7Urgency Ord Amending Ch10-44 of City Code Price GougingCC- ReportREPORT - URGENCY ORDINANCE AMENDING SECTION 10-44.040 OF THE CITY CODE TO EXTEND THE TEMPORARY PROHIBITION ON RENTAL HOUSING PRICE GOUGING FOR THE DURATION OF THE CITY’S PROCLAMATION OF LOCAL EMERGENCY DUE TO FIRES BACKGROUND: Beginning on the evening of October 8, 2017, and continuing for days thereafter, a series of wildfire events damaged or destroyed thousands of residential and commercial structures within the City of Santa Rosa. On October 9, 2017, the City Manager proclaimed the existence of a local emergency. That proclamation was ratified by the City Council on October 13, 2017 and remains in effect to this day. Soon after the wildfires swept through the region, City officials were alerted to price gouging in rental housing within the City. To address this issue, the Council adopted Urgency Ordinance ORD-2017-020 adding Chapter 10-44 to the City Code. The Ordinance established a temporary prohibition on rental housing price gouging as well as temporary restrictions on tenant evictions. By its initial terms, the Ordinance was to remain in effect until April 18, 2   Not available Video Video
18-0905 120.1Upcoming Meetings ListCC- Upcoming MeetingsUPCOMING MEETINGS LIST   Not available Not available