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Meeting date/time:
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1/28/2020
2:30 PM
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Minutes status:
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Final
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Meeting location:
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City Hall, Council Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
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20-0089
| 1 | 3.1 | EverGreen Study Session | CC- Study Session | EVERGREEN STUDY SESSION
During goal setting in 2019, the Council identified implementation of the Climate Action Plan as a Tier One priority. Related to this goal, the Council directed staff to evaluate EverGreen from Sonoma Clean Power (SCP) as a potential power source for municipal operations.
The study session will include an overview of SCP’s current power sources, the City’s energy usage, potential costs, and possible next steps. Following the study session, City staff members are seeking Council feedback on the various options moving forward which include remaining on CleanStart service, engaging in a facilities audit, switching all or some municipal accounts to EverGreen service, or a combination thereof. | received and filed | |
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20-0094
| 1 | 6.1 | Cardinal Newman Proclamation | CC- Proclamation | PROCLAMATION - CARDINAL NEWMAN 2019 CIF 3-AA STATE CHAMPIONS | presented | |
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20-0133
| 1 | 6.2 | Redwood Empire Chinese Association | CC- Proclamation | PROCLAMATION - REDWOOD EMPIRE CHINESE ASSOCIATION | presented | |
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20-0049
| 1 | 7.1 | Fire Recovery Rebuild | CC- Staff Briefing | FIRE RECOVERY AND REBUILD UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | received and filed | |
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20-0098
| 1 | 11.1 | Draft Minutes 1/7/2020 | CC- Minutes | January 7, 2020, Special Meeting Minutes | Approved as submitted. | |
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20-0118
| 1 | 11.2 | Draft Minutes 1/14/2020 | CC- Minutes | January 14, 2020, Regular Meeting Minutes | Approved as submitted. | |
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20-0052
| 1 | 12.1 | Third Amendment to GSA Cream's Towing | CC- Consent - Resolution | RESOLUTION - THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001621 WITH CREAM’S DISMANTLING, INC., DBA CREAM’S TOWING
RECOMMENDATION: It is recommended by the Police and Finance Departments, that the Council, by resolution, approve the Third Amendment to General Services Agreement Number F001621 with Cream’s Dismantling, Inc., dba Cream’s Towing, Santa Rosa, California for abandoned vehicle abatement services for an additional one-year term and increase compensation in the amount of $100,000, for a total amount not to exceed $295,000. | adopted | Pass |
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20-0026
| 1 | 12.2 | GSA HVAC | CC- Consent - Resolution | RESOLUTION - APPROVAL OF GENERAL SERVICE AGREEMENT F002071 WITH MATRIX HG, INC. FOR HVAC MAINTENANCE AND REPAIR SERVICES
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve General Services Agreement F002071 for HVAC maintenance services for a period of two (2) years, with three (3) one-year renewal options with Matrix HG, Inc., Novato, California, for a total amount not to exceed $112,842.84. | No action was taken by the City Council | Pass |
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20-0028
| 1 | 12.3 | GSA F002066- Parking Garage Steam Cleaning and Power Washing Services | CC- Consent - Resolution | RESOLUTION - APPROVAL OF GENERAL SERVICES AGREEMENT F002066 - PARKING GARAGE STEAM CLEANING AND POWER WASHING SERVICES
RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve General Services Agreement F002066 for a two-year period with three (3) one-year renewal options for parking garage steam cleaning and power washing services to Brandon Weinholz dba Kleen Solution Environmental, Santa Rosa, California in the amount not to exceed $145,150. | adopted | Pass |
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20-0093
| 1 | 12.4 | Amendment #3 to NEOGOV | CC- Consent - Resolution | RESOLUTION - RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001539 FOR GOVERNMENTJOBS.COM, INC. DBA NEOGOV
RECOMMENDATION: It is recommended by the Human Resources Department and the Information Technology Department that the Council, by resolution, approve a Third Amendment to Service Agreement F001539 with GovernmentJobs.com, Inc. dba NEOGOV, in the amount of $166,302.20 for a total contract amount of $237,966.27. | adopted | Pass |
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20-0092
| 1 | 12.5 | City Clerk Unit 11 to Unit 10 | CC- Consent - Resolution | RESOLUTION - RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE CITY CLASSIFICATION AND SALARY PLAN TO MOVE THE CLASSIFICATION OF CITY CLERK FROM UNIT 11 - MID-MANAGEMENT CONFIDENTIAL TO UNIT 10 - EXECUTIVE MANAGEMENT
RECOMMENDATION: It is recommended by the Human Resources Department and City Manager’s Office that the Council, by resolution, amend the City Classification and Salary Plan to move the classification of City Clerk from Unit 11 - Mid-Management Confidential to Unit 10 - Executive Management and further recommends that the status of the City Clerk classification be changed from classified to “at-will.” | adopted | Pass |
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20-0081
| 1 | 12.6 | AHSC Grant Applications | CC- Consent - Resolution | RESOLUTION - AUTHORIZATION TO PARTICIPATE AS A JOINT APPLICANT IN TWO GRANT APPLICATIONS TO THE AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES (AHSC) PROGRAM FOR THE ROSELAND VILLAGE HOUSING PROJECT AND SRJC STUDENT HOUSING AND SUSTAINABLE TRANSPORTATION PROJECT
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by two separate resolutions (one for the Roseland Village Housing Project and one for the SRJC Student Housing and Sustainable Transportation project), 1) authorize submission of an application to Round 5 of the Affordable Housing and Sustainable Communities (AHSC) Program, 2) authorize the Assistant City Manager to execute the AHSC Program Application Package and Program Documents necessary to affect the application, and 3) authorize the Assistant City Manager to execute a State of California Standard Agreement and all other required documents necessary to secure AHSC funds for any approved projects. | adopted | Pass |
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20-0068
| 1 | 12.7 | State Legislation Zoning Code Text Amendment 2nd read | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - STATE LEGISLATION ZONING CODE TEXT AMENDMENT - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY CODE BY MODIFYING ZONING CODE SECTIONS 20-20.020, 20-22.030, 20-23.030, 20-24.030, 20-26.030, 20-36.040, 20-42.050, 20-64.020, 20-70.020- FILE NUMBER REZ19-011
RECOMMENDATION: This ordinance, introduced at the January 14, 2020, Regular Meeting by a (6-0-0-1) vote (Council Member Tibbetts abstained) amends Title 20 of the Santa Rosa City Code to comply with new state laws governing supportive housing, large family daycare homes, and the procedures for rezoning parcels consistent with the General Plan, by modifying Zoning Code Sections 20-20.020, 20-22.030, 20-23.030, 20-24.030, 20-26.030, 20-36.040, 20-42.050, 20-64.020, 20-70.020. | adopted | Pass |
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20-0084
| 1 | 14.1 | Financial Update Fiscal Year 19-20 | CC- Report | REPORT - FINANCIAL UPDATE FISCAL YEAR 19-20
BACKGROUND: Over the last five years, City staff has developed the General Fund Long Range Financial Forecast with guidance from the Long Range Financial Policy and Audit Subcommittee. Annually, the LRFF has been presented to City Council with the Budget Study Sessions in April and May and again with the Budget Adoption Hearing in June
RECOMMENDATION: It is recommended by the Finance Department that the Council review the General Fund’s Long Range Financial Forecast including reserves, revenue, and expenditure projections | received and filed | |
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20-0083
| 1 | 14.2 | TDA Ladder Truck Purchase | CC- Report | REPORT - AUTHORIZATION TO PURCHASE A REPLACEMENT TRACTOR DRAWN AERIAL (TDA) LADDER TRUCK
BACKGROUND: Santa Rosa Fire Department (SRFD) has identified a need for a new ladder truck to replace a 22-year-old existing ladder truck. The current ladder truck has outlived its standard useful life of 15 years. In addition, the current ladder truck has had many suspension and ladder problems. In order to maintain and operate the current ladder truck, the department is incurring large repair costs and significant down time which are causing operational issues.
The replacement ladder truck has a cost estimated at $1.432 million. The Chief Financial Officer notified SRFD that the City will purchase the ladder truck outright. Funding for this purchase will come from General Fund reserves.
RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, (1) approve a purchase order to Golden State Fire Apparatus, Inc. of Sacramento, CA, for the purchase of a tractor drawn aerial ladder truck in an amount not to exceed $1,431,717.18, through the HGACBuy Cooperative | to waive reading of the text and adopt | Pass |
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19-0826
| 1 | 14.3 | Zero Waste Plan | CC- Report | REPORT - THE SANTA ROSA ZERO WASTE MASTER PLAN
BACKGROUND: The City has a history of leadership in the field of environmental sustainability. The proposed Zero Waste Master Plan (Plan) is a demonstration of the City’s continued dedication to improving quality of life for its citizens by addressing pollution caused by solid waste. If adopted, Santa Rosa joins a growing list of cities across the world that are actively working to towards achieving zero waste.
To address climate change, the City and the community must mutually agree to replace the current culture of landfilling with a culture that ensures the capture of valuable resources. This Plan creates a framework for the implementation of strategies that will not only reduce waste, increase recycling and composting, but will also shift the way residents and businesses regard waste. Together, the City and community will work towards a goal of continuously reducing landfill disposal.
RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, approve the Santa Rosa Zero Waste Master Plan. | approved | Pass |
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20-0091
| 1 | 14.4 | City Code 18-50 Rental Housing Inspection Program | CC- Report | REPORT - ORDINANCE INTRODUCTION ADDING CHAPTER 18-50 - RENTAL HOUSING INSPECTION PROGRAM TO THE SANTA ROSA CITY CODE
BACKGROUND: This is to introduce an ordinance establishing a Rental Housing Inspection Program and provide an estimate of associated fees based on Council’s October 22, 2019 feedback. Outreach has been completed and the draft ordinance was discussed with California Apartment Association (CAA) and North Bay Association of Realtors (NORBAR), tenant advocacy and other community groups.
RECOMMENDATION: It is recommended by the Department of Housing and Community Services that the Council introduce an ordinance adding Chapter 18-50 - Rental Housing Inspection Program to the Santa Rosa City Code. | introduced on first reading | Fail |
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20-0091
| 1 | 14.4 | City Code 18-50 Rental Housing Inspection Program | CC- Report | REPORT - ORDINANCE INTRODUCTION ADDING CHAPTER 18-50 - RENTAL HOUSING INSPECTION PROGRAM TO THE SANTA ROSA CITY CODE
BACKGROUND: This is to introduce an ordinance establishing a Rental Housing Inspection Program and provide an estimate of associated fees based on Council’s October 22, 2019 feedback. Outreach has been completed and the draft ordinance was discussed with California Apartment Association (CAA) and North Bay Association of Realtors (NORBAR), tenant advocacy and other community groups.
RECOMMENDATION: It is recommended by the Department of Housing and Community Services that the Council introduce an ordinance adding Chapter 18-50 - Rental Housing Inspection Program to the Santa Rosa City Code. | directed staff to | Pass |
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20-0090
| 1 | 14.5 | Homelessness Assistance Program (CHAP) Review | CC- Report | REPORT - COMMUNITY HOMELESS ASSISTANCE PROGRAM (CHAP) REVIEW
BACKGROUND: On February 12, 2019, Council received a presentation on the Community Homeless Assistance Program (CHAP), including a discussion on alternative housing options. CHAP allows property owners to use commercially zoned properties or properties and/or facilities which meet the Zoning Code definition for “Meeting Facility, Public or Private” for safe parking, safe camping, the placement and maintenance of portable toilets and access to existing bathroom facilities, provision of temporary overnight shelter, and storage for personal belongings. Following the February 2019 presentation, Council directed staff to return with a report item to consider the following for CHAP: 1) engage property owners to understand potential barriers, including insurance costs, and to increase program participation; 2) expand definition of eligible property types to allow safe parking on private residential and public properties (vehicles, trailers, and/or recreational vehicles (RVs)); 3) identify public properties for safe parking and | directed staff to | Pass |
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19-0388
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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