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Meeting date/time:
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8/25/2020
2:30 PM
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Minutes status:
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Draft
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Meeting location:
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City Hall, Council Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CONTINUATION OF AUGUST 18, 2020 REGULAR MEETING
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20-0672
| 1 | 2.1 | Closed Session | CC- Closed Session | CONFERENCE WITH LABOR NEGOTIATORS
(Government Code Section 54957.6) (Continued from August 18, 2020, Regular Meeting)
Agency Designated Representatives: Alan Alton, Interim Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Employee Relations Manager and Jeff Berk, Chief Assistant City Attorney.
Employee Organizations: Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Service Employees International Union Local 1021, (Employee Units 8 and 14); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). | | |
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20-0673
| 1 | 3.1 | CityBus COVID-19 Recovery Plan | CC- Study Session | SANTA ROSA CITYBUS COVID-19 RESPONSE AND RECOVERY STRATEGY (Continued from August 18, 2020, Regular Meeting)
In this study session, Transit Division staff will review the impacts of the COVID-19 pandemic on Santa Rosa CityBus and Santa Rosa Paratransit and seek Council feedback on the Transit Division’s ongoing response to the pandemic, the proposed strategy for financial and operational recovery of the transit system, and priorities for supporting the community’s mobility needs and economic recovery. | | |
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20-0674
| 1 | 6.1 | WOMAN'S EQUALITY DAY | CC- Proclamation | PROCLAMATION - WOMAN’S EQUALITY DAY (Continued from August 18, 2020, Regular Meeting) | | |
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20-0675
| 1 | 7.1 | COVID-19 Update | CC- Staff Briefing | COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | | |
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20-0676
| 1 | 7.2 | Community Empowerment Plan Update | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken
except for possible direction to staff. | | |
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20-0677
| 1 | 8.1 | CA 1st & 2nd Qtrs 2020 Report | CC- CMO/CAO Report | QUARTERLY REPORT OF SETTLEMENTS AND ACTIVE LITIGATION (Continued from August 18, 2020, Regular Meeting)
The City Attorney will report on settlements over $50,000 within the first and second quarters of 2020 (01/01/2020 - 06/30/2020) as well as provide a summary of pending litigation against the City. | | |
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20-0678
| 1 | 12.1 | Contract Award - Parking Garage Repairs | CC- Consent - Motion | MOTION - CONTRACT AWARD - CITY OF SANTA ROSA PARKING GARAGES 1, 3, 9 AND 12 - 2020 REPAIRS (Continued from August 18, 2020, Regular Meeting)
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C02306, City of Santa Rosa Parking Garages 1 (521 7th Street), 3 (735 5th Street), 9 (97 D Street) and 12 (555 1st Street) - 2020 Repairs, in the amount of $898,898.00 to the lowest responsible bidder, Truesdell Corporation of California, Inc., approve a 15% contract contingency, and authorize a total contract amount of $1,033,732.70. | | |
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20-0679
| 1 | 12.2 | Contract Award - Sam Jones Hall Emergency Shelter | CC- Consent - Resolution | RESOLUTION - DESIGN-BUILD CONTRACT AWARD TO RETURN SAM JONES HALL TO ITS OPERATING CAPACITY - SAM JONES HALL EMERGENCY SHELTER, 4020 FINLEY AVENUE (Continued from August 18, 2020, Regular Meeting)
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) ratify the issuance of the request for proposals and award Design-Build Contract No. 02328 for the Sam Jones Hall Emergency Shelter, in the amount of $2,729,200.00 to the Best Value Design-Build Entity, Graves Construction Group Services, Inc., of Foothill Ranch, CA; 2) approve a 15% contract contingency for a total contract amount of $3,138,580.00; and 3) appropriate $2,600,000.00 from the General Fund reserves. | | |
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20-0681
| 1 | 12.3 | Grant Application for A Place to Play Park | CC- Consent - Resolution | RESOLUTION - MATCHING GRANT APPLICATION TO THE SONOMA COUNTY AGRICULTURAL PRESERVATION AND OPEN SPACE DISTRICT FOR THE CONTINUED IMPLEMENTATION OF THE MASTER PLAN FOR A PLACE TO PLAY COMMUNITY PARK (Continued from August 18, 2020, Regular Meeting)
RECOMMENDATION: It is recommended by the Transportation and Public Works Department, that the Council, by resolution, 1) authorize the submittal of a matching grant application to the Sonoma County Agricultural Preservation and Open Space District for continued implementation of the Master Plan for A Place to Play community park; 2) authorize submittal of matching funds of $2 million from Park Development Impact funds; and 3) authorize the Assistant City Manager to negotiate and execute the Matching Grant Agreement and any amendments thereto. | | |
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20-0682
| 1 | 12.4 | Request Authorization to Submit ATP Grant Application | CC- Consent - Resolution | RESOLUTION - ACTIVE TRANSPORTATION PROGRAM (ATP) GRANT APPLICATION (Continued from August 18, 2020, Regular Meeting)
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Assistant City Manager to submit a grant application to the California Transportation Commission and the Metropolitan Transportation Commission requesting Active Transportation Program Cycle 5 grant program funds for the right of way and construction phases of the Highway 101 Bicycle and Pedestrian Overcrossing, south of Steele Lane and north of College Avenue; and authorize the Assistant City Manager to negotiate and execute any master agreement, amendments thereto or other documents necessary to apply for and administer the grant funding, subject to approval as to form by the City Attorney. | | |
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20-0683
| 1 | 12.5 | Joint Application to State of California for Transit Oriented Design Project | CC- Consent - Resolution | RESOLUTION - SUBMITTAL OF A JOINT APPLICATION TO THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S TRANSIT ORIENTED DEVELOPMENT GRANT PROGRAM FOR AN AMOUNT NOT TO EXCEED $5 MILLION FOR A QUALIFIED TRANSIT ORIENTED DESIGN PROJECT, CARITAS VILLAGE, AND RELATED PROJECT AND PUBLIC INFRASTRUCTURE IMPROVEMENTS (Continued from August 18, 2020, Regular Meeting)
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, authorize the submittal with Burbank Housing as co-applicants on a joint grant application to the State of California Department of Housing and Community Development’s Transit Oriented Development Grant Program in an amount not to exceed $5 million for a Qualified Transit Oriented Design Project, Caritas Village, and authorize the approval and execution of a Standard Agreement, any amendments thereto and any grant application or administration materials by the City Manager or his designee. | | |
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20-0684
| 1 | 12.6 | Correction to Resolution 2020-082 | CC- Consent - Resolution | RESOLUTION - RESCINDING RESOLUTION RES-2020-082 AND APPROVING A REPLACEMENT RESOLUTION TO IMPLEMENT A CLERICAL CORRECTION AND TO FORMALLY ADOPT THE PERMANENT LOCAL HOUSING ALLOCATION PLAN (Continued from August 18, 2020, Regular Meeting)
RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council: 1) by motion, rescind Resolution RES-2020-082, and 2) by resolution, approve a replacement resolution to implement a clerical correction to Resolution RES-2020-082 in order to clarify the maximum award amount and to formally adopt the Permanent Local Housing Allocation (PLHA) Plan. | | |
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20-0685
| 1 | 12.7 | SRTBIA Annual Report and Work Plan | CC- Consent - Resolution | RESOLUTION - SANTA ROSA TOURISM BUSINESS IMPROVEMENT AREA FISCAL YEAR 2019-2020 ANNUAL REPORT AND FISCAL YEAR 2020-2021 WORK PLAN (Continued from August 18, 2020, Regular Meeting)
RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, accept the SRTBIA’s Fiscal Year 2019-2020 Annual Report, approve the continuation of the annual assessment on Santa Rosa lodging businesses, and adopt the Fiscal Year 2020-2021 Work Plan. | | |
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20-0686
| 1 | 12.8 | ORDINANCE SECOND READING | CC- Consent - Ordinance | ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY CODE - ADDING SECTION 20-16.070A(1)(b) TO CHAPTER 20-16, RESILIENT CITY DEVELOPMENT MEASURES, TO DEFINE THE APPEAL BODY FOR CERTAIN LAND USE PROJECTS- FILE NUMBER REZ 2020-005 (Continued from August 18, 2020, Regular Meeting)
RECOMMENDATION: This ordinance, introduced at the August 11, 2020, Regular Meeting by a (6-0-0-1) vote (Council Member Tibbetts abstained/recused), amends City Code Chapter 20-16, Resilient City Development Measures, to add Section 20-16.070A(1)(b) which establishes a procedure for the appeal and review of decisions made under the Resilient City Development Measures and update text to correct and clarify that the City Council would be the appeal body. | | |
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20-0687
| 1 | 14.1 | Wildfire Annex to the Existing Local Hazard Mitigation Plan and Creation of a Community Wildfire Protection Plan in Compliance with the Healthy Forests Restoration Act | CC- Report | REPORT - WILDFIRE ANNEX TO THE EXISTING LOCAL HAZARD MITIGATION PLAN AND CREATION OF A COMMUNITY WILDFIRE PROTECTION PLAN IN COMPLIANCE WITH THE HEALTHY FORESTS RESTORATION ACT (Continued from August 18, 2020, Regular Meeting)
BACKGROUND: The Disaster Mitigation Act of 2000 requires that State and local governments develop and adopt a Local Hazard Mitigation Plan (LHMP) in order to be eligible to receive Federal grants pertaining to disaster preparedness. The updated LHMP assesses and responds to the City's vulnerability to natural hazards such as earthquake, flood, fire, and drought.
With the adoption of the LHMP, the City is eligible to apply for additional funding through Federal mitigation grant programs as well as to receive post-disaster recovery funding from the State of California should a disaster occur. The Department was successful in receiving FEMA grant funding in the amount of $150,000 to assist in accomplishing the creation of an annex to the LHMP - Wildfire section to develop a Community Wildfire Protection Plan (CWPP) based on our community’s unique conditio | | |
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20-0688
| 1 | 14.2 | General Plan Update Community Involvement Strategy (CC) | CC- Report | REPORT - ACCEPTANCE OF THE COMMUNITY INVOLVEMENT STRATEGY FOR THE 2050 GENERAL PLAN UPDATE, WAIVE COUNCIL POLICY 000-06 AND AUTHORIZE THE DIRECTOR OF PLANNING AND ECONOMIC DEVELOPMENT TO APPOINT MEMBERS OF THE COMMUNITY ADVISORY COMMITTEE (Continued from August 18, 2020, Regular Meeting)
BACKGROUND: On March 3, 2020, the City Council authorized the Mayor to sign a Professional Services Agreement with PlaceWorks, Inc., for preparation of the General Plan Update. Since that time City staff and PlaceWorks have developed and obtained public comments for a Community Involvement Strategy for the project, the purpose of which is to ensure that effective, diverse communication occurs through a community-wide outreach and engagement program.
The requested motion to waive Policy 000-06 will allow the Director of the Planning and Economic Development Department to select CAC members, as necessary, to ensure it has diverse representation from neighborhoods, age-groups, community organizations, special interest groups, and business stakeholders with the City. The policy would otherwise | | |
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20-0689
| 1 | 15.1 | Santa Rosa Avenue Prezoning (CC) | CC- Public Hearing | PUBLIC HEARING - PREZONE FOR ANNEXATION FIVE PARCELS ADJACENT TO SANTA ROSA CITY LIMITS WITHIN THE URBAN GROWTH BOUNDARY AND ARE LOCATED AT 3110, 3111, 3114, 3119 AND 3122 SANTA ROSA AVENUE (Continued from August 18, 2020, Regular Meeting)
BACKGROUND: On May 28, 2020, the Planning Commission adopted Resolution 12041 recommending the Council prezone five parcels for annexation into Santa Rosa city limits. Two parcels along the west side of the road, 3111 and 3119 Santa Rosa Avenue, will be prezoned to the CG (General Commercial) zoning district; and three parcels along the east side of the road, 3110, 3114 and 3122 Santa Rosa Avenue, will be prezoned into the R-3-18 (Multi-family Residential) zoning district, consistent with the General Plan land use designations of Retail and Business Services and Medium Density Residential, respectively. No development is proposed at this time.
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council introduce an ordinance to prezone for annexation the properties located | | |
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20-0690
| 1 | 15.2 | Sebastopol Rd Rezoning (CC) | CC- Public Hearing | PUBLIC HEARING - REZONE THE PROPERTIES AT 3991 AND 3995 SEBASTOPOL ROAD TO THE R-1-6 (SINGLE-FAMILY RESIDENTIAL) ZONING DISTRICT CONSISTENT WITH THE GENERAL PLAN LAND USE DESIGNATION OF LOW DENSITY RESIDENTIAL (Continued from August 18, 2020, Regular Meeting)
BACKGROUND: On May 28, 2020, the Planning Commission adopted Resolution No. 12013 recommending that the Council rezone 3991 and 3995 Sebastopol Road into the R-1-6 (Single-family Residential) zoning district consistent with the General Plan land use designation of Low Density Residential. No new development is proposed at this time.
RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council introduce an ordinance to rezone the properties located at 3991 and 3995 Sebastopol Road into the R-1-6 (Single-family Residential) zoning district for General Plan consistency. | | |
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20-0691
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST (Continued from August 18, 2020, Regular Meeting) | | |
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