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22-0374
| 1 | 2.1 | Closed Session - Real Property 4912 & 4914 Sonoma Highway | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 4912 and 4914 Sonoma Highway, A portion of APNs 031-240-006 and 031-240-067
Agency Negotiators: Stephanie Valkovic, Associate Real Property Negotiator and Jill Scott, Real Property Negotiator
Negotiating Parties: Samantha Zappelli
Under Negotiations: Price and terms of payment. | | |
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22-0358
| 1 | 3.1 | Budget Study Session | CC- Study Session | REVIEW OF FISCAL YEAR 2022-23 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET
In this Study Session, staff will present City Council with an overview of the funding requests for FY 2022-23, as well as perspectives as to overall funding considerations. The Study Session is held in advance of the Budget Hearings in June to provide the opportunity for City Council to ask questions, provide direction, and gain a full understanding of the budget and resulting financial implications for the City ahead of formal budget adoption in June.
Information and department budgets will be presented in the following order:
May 10, 2022
City-wide overview
Administrative Departments:
• City Council
• City Manager’s Office
• City Attorney’s Office
• Communications & Intergovernmental Relations
• Human Resources
• Finance/Non-Departmental
May 11, 2022
Departments continued:
• Information Technology
• Planning & Economic Development
• Recreation & Community Engagement
• Housing & Community Services
• Fire Department
• Police Department
• Transporta | | |
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22-0320
| 1 | 6.1 | National Public Works Week | CC- Proclamation | PROCLAMATION - NATIONAL PUBLIC WORKS WEEK | presented | |
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22-0306
| 1 | 6.2 | Water Awareness Month | CC- Proclamation | PROCLAMATION - WATER AWARENESS MONTH | presented | |
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22-0319
| 1 | 6.3 | Water Efficiency Awards | CC- Presentation | PRESENTATION - WATER EFFICIENCY AWARDS | presented | |
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22-0324
| 1 | 6.4 | Chief Rainer Navarro | CC- Proclamation | PROCLAMATION - CHIEF RAINER NAVARRO | presented | |
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22-0216
| 1 | 7.1 | COVID-19 Response Update | CC- Staff Briefing | COVID-19 RESPONSE UPDATE
This will be a standing item on the agenda. No action will be taken
except for possible direction to staff. | | |
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22-0250
| 1 | 7.2 | Community Empowerment Plan Update | CC- Staff Briefing | COMMUNITY EMPOWERMENT PLAN UPDATE
This will be a standing item on the agenda. No action will be taken except for possible direction to staff. | | |
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22-0364
| 1 | 7.3 | Storm Ready Staff Briefing | CC- Staff Briefing | STORM-READY
Staff will announce that the City of Santa Rosa has been awarded and recognized as Storm-Ready through the National Weather Service. No action will be taken. | | |
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22-0305
| 1 | 8.1 | April 2022 Litigation Report | CC- CMO/CAO Report | REPORT OF SETTLEMENTS AND ACTIVE LITIGATION
The City Attorney will report on settlements over $50,000 through April 2022 as well as provide a summary of pending litigation against the City. | | |
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22-0326
| 1 | 12.1 | Council Priorities | CC- Consent - Motion | MOTION - ADOPTION OF FINAL REPORT OF CITY COUNCIL PRIORITIES
RECOMMENDATION: It is recommended by the City Manager that the Council, by motion, adopt the final report for the City of Santa Rosa Council Priority Setting workshop, held on February 24, 2022. | approved | Pass |
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22-0347
| 1 | 12.2 | Purchase of DHD Software | CC- Consent - Motion | RESOLUTION - APPROVAL OF COOPERATIVE PURCHASE OF DIGITAL HEALTH DEPARTMENT (DHD) SOFTWARE FROM TYLER TECHNOLOGIES, INC. TO UPDATE AND MODERNIZE FIRE INSPECTION SOFTWARE
RECOMMENDATION: It is recommended by the Fire and Finance departments that the Council, by resolution, utilize the cooperative purchasing program in Section 3-08.160 of the City Code and approve and authorize the City Manager to negotiate and execute a Software as a Service Agreement for Digital Health Department (DHD) software from Tyler Technologies, Inc., Plano, Texas in an amount not to exceed $189,545 over 3 years to update and modernize antiquated software used for Fire Department related inspections and tracking compliance as required by state law. | approved | Pass |
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22-0339
| 1 | 12.3 | Fifth Amendment to FSA F001647 with ADT Commercial LLC | CC- Consent - Resolution | RESOLUTION - FIFTH AMENDMENT TO GENERAL SERVICE AGREEMENT NUMBER F001647 WITH ADT COMMERCIAL LLC
RECOMMENDATION: It is recommended by the Finance Department, that the Council, by resolution, approve the Fifth Amendment to General Services Agreement number F001647 for inspection, maintenance, and repair services to maintain the operational functionality of fire suppression systems and their appurtenances, with ADT Commercial LLC, Fremont, California, to extend the Agreement one-year with a 3% increase in unit cost and increase compensation in the amount of $120,000, not to exceed a total amount of $708,144. | adopted | Pass |
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22-0348
| 1 | 12.4 | Bid Awared to Peterson Trucks INC | CC- Consent - Resolution | RESOLUTION - BID AWARD - PURCHASE ORDER FOR CURRENT MODEL CLASS 8 CAB AND CHASSIS WITH DUMP BODY TO PETERSON TRUCKS INC
RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve issuance of a purchase order for the purchase of one (1) 2024 International Class 8 Cab and Chassis with Dump Body to Peterson Trucks, Inc, Santa Rosa, California, in the total amount not to exceed $225,604.05. Funds for this purchase are funded in Fiscal Year 2021-22 Transportation and Public Works Fleet Vehicle Replacement approved budget and does not have a fiscal impact on the General Fund. | adopted | Pass |
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22-0357
| 1 | 12.5 | CityBus Title VI Program | CC- Consent - Resolution | RESOLUTION - APPROVAL OF 2022 UPDATE TO SANTA ROSA CITYBUS TITLE VI PROGRAM
RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the 2022 update to the Santa Rosa CityBus Title VI Program, addressing the Transit Division’s responsibilities under Title VI of the Civil Rights Act of 1964. | adopted | Pass |
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22-0363
| 1 | 12.6 | Fir Ridge Ratification of MOU | CC- Consent - Resolution | RESOLUTION - RATIFICATION OF MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF SANTA ROSA AND SANTA ROSA CITY SCHOOLS, DATED OCTOBER 23, 2019, AUTHORIZING ALTERNATIVES TO CONSTRUCTION OF AFFORDABLE HOUSING OR SCHOOL FACILITIES ON FIR RIDGE DRIVE, LOT “F” (APN 173-620-030) AND EXTENDING PERFORMANCE DATE TO OCTOBER 23, 2022; AUTHORIZE EXECUTION AND RECORDATION OF A QUITCLAIM DEED SUBJECT TO SPECIFIED CONDITIONS; AND AUTHORIZE CITY MANAGER TO TAKE SUCH OTHER ACTIONS AS NEEDED TO RECORD AND ENFORCE THE TERMS OF THE MOU
RECOMMENDATION: It is recommended by the City Attorney and the Housing & Community Services Department that the Council, by resolution: 1) ratify the Memorandum of Understanding (MOU) between the City of Santa Rosa and Santa Rosa City Schools, dated October 23, 2019, authorizing alternatives to construction of affordable housing or school facilities on Fir Ridge Drive, Lot “F” (APN 173-620-030) and extending performance date to October 23, 2022; 2) authorize the recordation of the MOU; 3) authorize the execution and recordation of a Quitclaim Deed subject to the te | adopted | Pass |
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22-0349
| 1 | 14.1 | Eco Farm Holdings Utility Certificate | CC- Report | REPORT - UTILITY CERTIFICATE FOR ECO FARM HOLDINGS, INC, LOCATED AT 369 TODD ROAD, ASSESSOR’S PARCEL NUMBER 134-102-023 (FILE NO. UC21-003)
BACKGROUND: On May 28, 2002, the Santa Rosa City Council adopted Resolution No. 25260, which granted a Utility Certificate (File No. UC02-004) to the existing uses operating on nine unincorporated properties with contaminated wells along Todd Road, including the subject property located at 369 Todd Road which was operating as an auto body shop at the time the certificate was granted.
On January 28, 2020, the Sonoma County Permit & Resource Management Department granted a limited five-year term Use Permit for an indoor cannabis manufacturing, distribution, and transportation operation located within three existing industrial buildings, located at 369 Todd Road. One of the conditions of the approval requires that the applicant/operator obtain a City of Santa Rosa Utility Certificate prior to building permit issuance. The approved change of use requires the approval of a new Utility Certificate.
RECOMMENDATION: It is recommended by the Pla | to waive reading of the text and adopt | Pass |
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22-0359
| 1 | 14.2 | Section 115 Trust | CC- Report | REPORT - APPROVAL OF SECTION 115 TRUST AGREEMENTS AND APPROPRIATION OF INITIAL FUNDING
BACKGROUND: In September 2021, the staff presented pension funding strategies to the City Council at a study session. One such strategy is to establish an Internal Revenue Code Section 115 Trust (Trust), which is an actively managed fund, outside the City’s investment portfolio, that may only be used to pay pension obligations. The City would use this Trust initially to reduce the current unfunded accrued liability (UAL) associated with its CalPERS pensions.
Staff proposes an initial deposit to the Trust of $10,000,000 from the fiscal stability funds assigned in the General Fund reserves, and $4,400,000 from Santa Rosa Water (SRW) enterprise funds reserves to pre-fund pension obligations. Annual contributions to the Trust from the General Fund and SRW will begin after the City’s existing Pension Obligation Bonds are paid off in 2024. By redirecting budget the debt service payments to Trust contributions, the City will benefit from annual contributions to build up Trust balances without in | to waive reading of the text and adopt | Pass |
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22-0332
| 1 | 16.1 | Colgan Village Phase 1 | CC- Communication | NOTICE OF FINAL MAP - COLGAN VILLAGE PHASE 1 - Provided for information. | received and filed | |
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22-0333
| 1 | 16.2 | Colgan Village Phase 2 | CC- Communication | NOTICE OF FINAL MAP - COLGAN VILLAGE PHASE 2 - Provided for information. | received and filed | |
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22-0374
| 1 | 2.1 | Closed Session - Real Property 4912 & 4914 Sonoma Highway | CC- Closed Session | CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 4912 and 4914 Sonoma Highway, A portion of APNs 031-240-006 and 031-240-067
Agency Negotiators: Stephanie Valkovic, Associate Real Property Negotiator and Jill Scott, Real Property Negotiator
Negotiating Parties: Samantha Zappelli
Under Negotiations: Price and terms of payment. | received and filed | |
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22-0249
| 1 | 20.1 | Upcoming Meetings List | CC- Upcoming Meetings | UPCOMING MEETINGS LIST | received and filed | |
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