City Hall, Council

Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Santa Rosa, CA 95404

CITY COUNCIL

REGULAR MEETING AGENDA AND

SUMMARY REPORT - PRELIMINARY -

JULY 22, 2025

2:00 P.M. - CLOSED SESSION

4:00 P.M. - REGULAR SESSION

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT

100 SANTA ROSA AVENUE, SANTA ROSA.

THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:

1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE

"IN PROGRESS" LINK TO VIEW;

2. VIA ZOOM WEBINAR BY VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING

877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;

3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND

4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

Public Comment may be made live during the meeting

In-Person from Council Chamber or submitted in advance

via email at cc-comment@srcity.org by 5:00 p.m. the

Monday before the City Council Meeting.

IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED

ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO

AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT

THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE

CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO

DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.

DEADLINES AND ADDITIONAL INSTRUCTION FOR

PUBLIC COMMENT ARE SET FORTH BELOW.

COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

PUBLIC COMMENT PERIOD WILL NOT OPEN UNTIL FINAL AGENDA IS

PUBLISHED.

Except for public hearing items, comments from the public will be allowed on

all agenda items at the time each item is called. Comments on public hearing

items may be made when the hearing is opened.

Live Public Comment: Members of the public can provide comment on an

Agenda Item In-Person from Council Chamber by completing a Speaker Card

or signing up with the Administrator in Council Chamber.

Advanced Public Comment Via E-mail: To submit an e-mailed public

comment to the City Council, please send to: cc-comment@srcity.org by 5:00

p.m., the Monday prior to the Council Meeting. Identify in the subject line of

your e-mail the Agenda Item Number on which you wish to comment, and

provide your name and comment in the body of the e-mail. E-mail public

comments received by the deadline will be distributed to City Council

members and uploaded to the agenda prior to the start of the City Council

Meeting for public access.

Non-Agenda Items are the time when any person may address the Council on

matters not listed on this agenda, but which are within the subject matter

jurisdiction of the Council. The first public comment period on non-agenda

items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited

to twelve speakers selected randomly by the Mayor. Each speaker will be

allowed up to three minutes. Speakers who do not have an opportunity to

speak during this time will be allowed to make public comment under Agenda

Item 18.

2:00 P.M.

1. CALL TO ORDER AND ROLL CALL

2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)

To consider and take action on any request from a Council Member to

participate in a meeting remotely due to Just Cause or Emergency

Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).

3. ANNOUNCEMENT OF CLOSED SESSION ITEMS

Following the announcement of Closed Session items and prior to recess into

Closed Session, the public may speak up to three minutes on items to be

addressed in Closed Session.

3.1

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of

subdivision (d) and paragraph (3) of subdivision (e) of Government

Code Section 54956.9: one potential case.

Threat of Litigation

Attachments:

3.2

3.3

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Margaret Amanda Pearson, et al. v. City of Santa Rosa, et al.

Sonoma County Superior Court Case No. 23CV01723

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Maria Gonzalez v. City of Santa Rosa, et al.

Sonoma County Superior Court Case No. 24CV01397

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE

COUNCIL CHAMBER AND VIA ZOOM.

4. STUDY SESSION - NONE.

Study Session items are items for in-depth discussion and possible direction

to staff. No action will be taken.

4:00 P.M.

5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

7. PROCLAMATIONS/PRESENTATIONS

7.1

PROCLAMATION - NAMI 40TH ANNIVERSARY

Proclamation

Attachments:

8. STAFF BRIEFINGS - NONE.

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

9.1

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION

The City Attorney will report on all settlements authorized by Council in

closed session that were finalized in June 2025, which includes but may

not be limited to all settlements requiring the City to pay more than

$50,000. The City Attorney will also provide a summary of pending

litigation against the City.

10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

11. MAYOR'S/COUNCIL MEMBERS’ REPORTS

11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

11.1.1 Council Subcommittee Reports

11.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

11.1.4 Association of Bay Area Governments (ABAG)

11.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

11.1.6 Sonoma Clean Power Authority (SCPA)

11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

11.1.8 Groundwater Sustainability Agency (GSA)

11.1.9 Sonoma County Homeless Coalition

11.1.10 Renewal Enterprise District (RED)

11.1.11 Public Safety Subcommittee

11.1.12 Other

12. APPROVAL OF MINUTES

12.1

13. CONSENT ITEMS

July 8, 2025, Regular Meeting Minutes.

13.1

MOTION - CONTRACT AWARD - ROSELAND PAVEMENT

MAINTENANCE 2025

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by motion, award Contract

Number C02508, Roseland Pavement Maintenance 2025, in the

amount of $798,972 to the lowest responsible bidder, Argonaut

Constructors of Santa Rosa, California, approve a 10% contract

contingency, and authorize a total contract amount of $878,869.20. The

source of funds is the Roseland Pre-Annexation agreement between

the City of Santa Rosa and the County of Sonoma.

Staff Report

Attachments:

Attachment 1 - Location Map

Attachment 2 - Summary of Bids

13.2

RESOLUTION - GO SONOMA COOPERATIVE FUNDING

AGREEMENT

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution: 1) approve the

Measure DD (Go Sonoma) Cooperative Funding Agreement No.

51201E1 between Sonoma County Transportation Authority and Santa

Rosa CityBus (Funding Agreement) providing reimbursement of Santa

Rosa CityBus expenses to implement fare-free transit programs; 2)

authorize the City Manager or designee to execute the Funding

Agreement and any amendments, forms or documents necessary to

administer or receive reimbursement funds under the terms of the

Funding Agreement; and 3) authorize the Chief Financial Officer to

appropriate reimbursement funds from the Funding Agreement.

13.3

RESOLUTION - SANTA ROSA CITYBUS PUBLIC TRANSIT AGENCY

SAFETY PLAN 2025 UPDATE

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, approve the

Santa Rosa CityBus Public Transit Agency Safety Plan 2025 Update,

as required by Federal Transit Administration rules.

Staff Report

Attachments:

Resolution

Exhibit A - Safety Plan 2025 Update

13.4

RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE

ORDER TO PROFORCE MARKETING, INC. FOR THE PURCHASE

OF NEW DUTY HANDGUNS AND ACCESSORIES AND TRADE-IN OF

CURRENT INVENTORY

RECOMMENDATION: It is recommended by the Police and Finance

Departments that the Council, by resolution, approve the issuance of a

Purchase Order for the purchase of new duty handguns and

accessories and trade-in of current inventory to Proforce Marketing,

Inc., Prescott, Arizona, in the amount of $141,704.05.

Staff Report

Resolution

Attachments:

13.5

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL

HOMELESS EMERGENCY

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution,

approve an extension of Resolution No. 28839 which formally

proclaimed a local homeless emergency within Santa Rosa.

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 18.

15. REPORT ITEMS

15.1

REPORT - INDEPENDENT POLICE AUDITOR ANNUAL REPORT

BACKGROUND: On November 30, 2021, the City entered into contract

with the OIR Group to become an independent auditor of the Santa

Rosa Police Department. The OIR group reports directly to the City

Manager and reviews internal investigations, conducts audits of

policies, practices, and records, and conducts community outreach.

RECOMMENDATION: It is recommended by the City Manager that the

Council receive a presentation by the OIR Group LLC of the annual

report of Santa Rosa Police Department oversight. This is for

information and no action will be taken.

Staff Report

Attachments:

Attachment 1 - Annual Report

Presentation

15.2

REPORT - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA

ROSA AMENDING CHAPTER 1-04 OF THE CITY CODE ENTITLED

“CUSTODY AND USE OF CITY SEAL AND OTHER OFFICIAL

INSIGNIA”

BACKGROUND: As technology and organizational demands change,

so must our image and brand across all mediums and platforms, digital

and paper, to remain recognizable and relevant with the public. Council

will consider adopting amendments to Chapter 1-04 relating to the use

and style of the City’s official seal, logo and other official insignias.

Adoption of the 2025 Brand Book, replaces the prior style guide and

specific definitions and detail contained within Subsection 1-04.020

“Definitions” to allow for greater flexibility to through a detailed guide on

format, color, font and logo usage for all City products.

RECOMMENDATION: It is recommended by the City Manager’s Office

and Communication and Intergovernmental Relations Department that

the Council 1) introduce an ordinance amending City Code Section

1-04.020 “Definitions” of Chapter 1-04, “Custody and Use of City Seal

and Other City Insignia,” and 2) adopt a resolution approving the 2024

Brand Book.

Staff Report

Attachments:

Attachment 1 - Ordinance 4008, July 16, 2013

Attachment 2 - Ordinance 4038, February 24, 2015

Ordinance

Resolution

Exhibit A - 2025 Brand Book

Presentation

15.3

REPORT - CITY ASSET NAMING AND RENAMING POLICY

BACKGROUND: The purpose of this policy is to establish uniform

guidelines for naming and renaming of City of Santa Rosa (City) Assets.

This policy is crafted to ensure that naming and renaming of City Assets

reflect the City’s rich historic and cultural values including the diversity,

equity and inclusion for all community members and visitors. City Asset

names should primarily honor places, history, persons, organizations,

events and the natural environment with a focus on local significance

and may also reflect California or national names when appropriate. If

adopted, this policy will replace Council Policy 000-25, titled “Park

Naming Policy and Procedure.”

RECOMMENDATION: It is recommended by the City Manager’s Office

that the Council, by resolution, adopt Council Policy Number 000-XXX

titled, “City Asset Naming and Renaming Policy” and rescind Council

Policy 000-25 titled, “Park Naming Policy and Procedure.”

Staff Report

Attachments:

Attachment 1 - Council Policy 000-25

Attachment 2 - Draft City Asset Naming Application

Resolution

Exhibit A - City Asset Naming and Renaming Council Policy

Presentation

16. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

16.1

PUBLIC HEARING - SANTA ROSA FIRE DEPARTMENT ANNUAL

WEED ABATEMENT PROGRAM REPORT

BACKGROUND: Santa Rosa City Code section, Chapter 9.08 requires

a public hearing to hear objections to the cost of weeds and/or rubbish

abatement. The City Council grants or overrules such protests.

The City Council, by resolution, may confirm the itemized report of the

costs of abatement. The City Council authorizes the Santa Rosa Fire

Department, County Auditor and Tax Collector to enact a special

assessment as a lien upon respective parcels subject to the Weed and

Rubbish Abatement Program.

RECOMMENDATION: It is recommended by the Santa Rosa Fire

Department that the Council, by resolution, confirm the itemized report

of the Fire Department of the cost of weed and rubbish abatement as

provided for in Sections 9-08.020, 9-08.080, and 9-08.090 of the Santa

Rosa City Code.

Staff Report

Attachments:

Attachment 1 - Weed Abatement Summary

Resolution

Exhibit A - Unpaid Weed Abatement Report

Presentation

Public Hearing Notice

16.2

PUBLIC HEARING - INCREASE IN FIRE PERMIT ADMINISTRATION

AND CERTIFIED UNIFIED PROGRAM AGENCY (CUPA) FEES

BACKGROUND: Despite significant changes in program demands and

operational requirements, permit fees have not been adjusted in nearly

twenty years. Over the past two decades, advancements in technology

have improved service delivery but also introduced higher costs for

software, equipment, and system maintenance. Additionally, the

complexity and volume of permits associated with the CUPA program

have increased, requiring more staff time and specialized expertise. A

fee adjustment is necessary to maintain a sustainable, efficient, and

responsive permitting program that meets current industry standards.

Council will hold a public hearing to receive public comment and

recommendations prior to the City Council acting on the request to

increase fire permit administration and CUPA fees.

RECOMMENDATION: It is recommended by the Fire Department that

the Council hold a Public Hearing to receive comments and

recommendations relating to updating Fire Department fees and, by

resolution: 1) approve a 5% increase in Certified Unified Program

Agency (CUPA) permit fees; and 2) approve an increase of

micrographic and technology fees by 1.5%, for a total of 4% of fire

permit fees, all increases to be effective July 22, 2025.

17. WRITTEN COMMUNICATIONS - NONE.

18. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council and not able to speak under Agenda Item 14. Each speaker will

be allowed up to three minutes.

19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

20. ADJOURNMENT OF MEETING

21. UPCOMING MEETINGS

This schedule is tentative and subject to change pending final publication and

posting of the City Council Meeting Agenda.

21.1

UPCOMING MEETINGS LIST

*Did not appear on the preliminary agenda.

**Quasi-judicial or adjudicative action, ex-parte communication disclosure is

required.

The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and

amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City

Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure

public trust, engage the community, and establish a system of transparency, public participation, and

collaboration. To view a full versions of the Open Government Ordinances go to

http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper

copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at

711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office

at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City

Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.

Meeting information can also be accessed via the internet at http://srcity.org

Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,

excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa

Ave, during normal business hours.