Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
JULY 18, 2024  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100  
SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN  
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON  
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY  
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT  
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON  
1. CALL TO ORDER AND ROLL CALL  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. OATH OF OFFICE FOR NEW BOARD MEMBER  
4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
5. STUDY SESSION  
None.  
6. MINUTES APPROVAL  
6.1  
June 20, 2024 - Regular Meeting Minutes - DRAFT  
June 20, 2024 - Regular Meeting Minutes - DRAFT  
Attachments:  
7. STAFF BRIEFINGS  
7.1  
KELLY FARM CALIFORNIA TIGER SALAMANDER MITIGATION BANK  
UPDATE  
Staff will provide a brief update on the development of the California  
tiger salamander mitigation bank on Kelly Farm.  
The Laguna Treatment Plant (LTP) and many of the city-owned farms  
are located within the Santa Rosa Plain which is home to endangered  
species, including the California tiger salamander (CTS), and rare  
plants, including Sebastopol meadowfoam, Burke’s goldfields, and  
Sonoma sunshine. When the City undertakes a project located at these  
facilities, projects need to be designed to avoid impacts to these  
sensitive species, or the City needs to purchase mitigation credits from  
a privately held mitigation bank to offset the impacts. Over the last ten  
years, the cost of CTS credits has continually increased. The City has  
planned projects that may require significant mitigation credits, including  
the LTP Flood Protection Project. The purchase of mitigation credits  
can add a large cost to projects and extend the time that it takes to  
obtain regulatory permits, thus delaying the start of projects.  
As an alternative to purchasing mitigation credits from privately-owned  
mitigation banks, the City is planning to establish a CTS and wetland  
mitigation bank for City projects on an approximately 100-acre portion of  
the Kelly Farm property. In order to develop the mitigation bank, the City  
has hired GHD, Inc. to plan, design, permit, manage construction, and  
monitor the proposed mitigation bank. Construction is currently planned  
for 2025. The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 7.16.2024)  
Attachments:  
7.2  
2023 ANNUAL COMPLIANCE UPDATE  
Staff will provide an overview of the Regional Water Reuse System’s  
applicable regulations, highlight permit requirements, and summarize  
compliance during 2023. The Board may discuss this item and give  
direction to staff.  
Presentation (Uploaded 7.16.2024)  
Attachments:  
8. CONSENT ITEMS  
8.1  
MOTION - AMENDMENT TO BLANKET PURCHASE ORDER 164811  
- FOUR-YEAR EXTENSION AND INCREASE COMPENSATION FOR  
UTILITY BILL PRINTING, BILL INSERTS, AND MAILING SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve an amendment to Blanket Purchase Order 164811 for utility bill  
printing, bill inserts, and mailing services to extend for four years and  
increase compensation in the amount of $561,000 to InfoSend, Inc.,  
Anaheim, California, for a not to exceed cumulative value of $897,000.  
Staff Report  
Attachments:  
8.2  
MOTION - APPROVAL OF FOURTH AMENDMENT TO BLANKET  
PURCHASE ORDER 164874 - ONE YEAR EXTENSION, PRICE  
INCREASE, AND INCREASE COMPENSATION FOR SODIUM  
HYPOCHLORITE SUPPLY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that Board of Public Utilities, by motion, approve a  
fourth amendment to Blanket Purchase Order (BPO) 164874 for sodium  
hypochlorite supply with Olin Corporation dba Olin Chlor Alkali  
Products, Tracy, California, to extend for a one-year period with no  
increase in unit price, and increase in compensation in the amount of  
$840,000, for a total amount not to exceed $2,495,000, and grant  
authority to the Purchasing Agent to approve any increases upon six  
month review, up to a maximum 10% with no additional funds required.  
Staff Report  
Attachments:  
Attachment 1 - Exhibit B-4 Compensation Schedule  
9. REPORT ITEMS  
9.1  
REPORT - FUNDING AGREEMENT BETWEEN SONOMA COUNTY  
WATER AGENCY AND SANTA ROSA WATER TO IMPLEMENT  
PHASE 2 OF THE DIRECT INSTALL WATER USE EFFICIENCY  
PROJECT VIA GRANT FUNDING FROM THE US BUREAU OF  
RECLAMATION WATERSMART WATER AND ENERGY EFFICIENCY  
GRANTS PROGRAM  
BACKGROUND: The Sonoma-Marin Saving Water Partnership, a  
group comprised of 13 utilities in Sonoma and Marin Counties was  
awarded a total $2,000,000 regional grant from the US Bureau of  
Reclamation (USBR) WaterSMART FY 2023 Water and Energy  
Efficiency Grants (WEEG) program. Per the terms of the grant, Sonoma  
County Water Agency (Sonoma Water) is acting as the grant  
administrator and Santa Rosa Water would be a sub-awardee. Santa  
Rosa Water is eligible to receive funding in the amount of $813,933 with  
a required cost match of $994,848 to complete a second phase of the  
ongoing Direct Install Water Use Efficiency Program Project for  
approved residential customers. The Direct Install Water Use Efficiency  
Program utilizes authorized contractors to directly install a package of  
high efficiency toilets paired with other water saving fixtures at no cost  
to the customer. Receipt of the grant funding by Santa Rosa Water  
requires the Board of Public Utilities authorization of the execution of a  
sub-awardee agreement with Sonoma Water.  
RECOMMENDATION: It is recommended by Santa Rosa Water that  
Board of Public Utilities, by resolution, approve the sub-awardee grant  
agreement between Sonoma County Water Agency (Sonoma Water)  
and the City of Santa Rosa for the Direct Install Water Use Efficiency  
Project, delegate authority to the Director of Santa Rosa Water to enter  
the agreement and execute any future amendments, authorize the  
designation of existing funds for the cost share required by the grant,  
and make a recommendation to the City Council of Santa Rosa to  
authorize receipt of grant funds and appropriate the grant funds into the  
Water Department budget.  
Staff Report  
Attachments:  
Attachment 1 - Sub-Award Agreement for Sonoma-Marin D  
Resolution  
Presentation (Uploaded 7.16.2024)  
9.2  
REPORT - APPROVAL OF AMENDMENT NO. 2 TO PROJECT WORK  
ORDER WITH GREEN VALLEY CONSULTING ENGINEERS -  
EMERGENCY WELL PUMP STATION - A PLACE TO PLAY -  
CONSTRUCTION MANAGEMENT AND INSPECTION  
BACKGROUND: The A Place To Play well project includes the  
conversion of an existing test well to an emergency ground water well  
and pump station. Construction began in July 2020 with a design based  
on past water quality data that was obtained when the well was initially  
constructed. As construction on the conversion and pump station  
progressed, subsequent water sampling analyses detected arsenic  
levels above the State maximum contaminant level (MCL) for public  
drinking water supplies. Construction was suspended in November  
2020 to explore water treatment options that would reduce the arsenic  
concentrations below the regulatory limit.  
Construction commenced February 2022, and progressed until  
November of 2022, when an electrical material procurement delay  
caused the project to fall into suspension. Construction was suspended  
from November 2022 until March 2024.  
The 2022-2024 suspension extended the project timeline and required  
continuous construction management to address Contractor questions,  
submittals, requests for information and coordination. The extended  
timeline and additional work required from the consultant resulted in an  
increased cost above the estimated amount that was included in the  
original contract. However, it did not take into account continued  
services throughout the project suspension timeline.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion, approve Amendment No. 2 to Project Work  
Order No. A010146-2016-20 with Green Valley Consulting Engineers of  
Santa Rosa, California, for the Emergency Well Pump Station - A Place  
to Play project for Construction Management and Inspection services,  
increasing the contract amount by $146,773 for a total value of  
$645,147.  
Staff Report  
Attachments:  
Attachment 1 – Project Work Order Amendment No. A0101  
Presentation (Uploaded 7.16.2024)  
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
11. REFERRALS  
None.  
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
13. SUBCOMMITTEE REPORTS  
14. BOARD MEMBER REPORTS  
15. DIRECTORS REPORTS  
16. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.