City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
MAY 21, 2024  
3:30 P.M. - CLOSED SESSION  
4:00 P.M. - REGULAR SESSION  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE  
OBSERVED).  
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:  
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE  
"IN PROGRESS" LINK TO VIEW;  
2. VIA ZOOM WEBINAR BY VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/89643446933, OR BY DIALING  
877-853-5257 AND ENTERING WEBINAR ID: 896 4344 6933;  
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND  
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting In-Person from  
Council Chamber or submitted in advance via email at  
cc-comment@srcity.org by 5:00 p.m. the Monday before the City  
Council Meeting.  
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH  
THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by completing a Speaker Card  
or signing up with the Administrator in Council Chamber.  
Advanced Public Comment Via E-mail: To submit an e-mailed public  
comment to the City Council, please send to: cc-comment@srcity.org by 5:00  
p.m., the Monday prior to the Council Meeting. Identify in the subject line of  
your e-mail the Agenda Item Number on which you wish to comment, and  
provide your name and comment in the body of the e-mail. E-mail public  
comments received by the deadline will be distributed to City Council  
members and uploaded to the agenda prior to the start of the City Council  
Meeting for public access.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed up to three minutes. Speakers who do not have an opportunity to  
speak during this time will be allowed to make public comment under Agenda  
Item 18.  
3:30 P.M.  
1. CALL TO ORDER AND ROLL CALL  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Council Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).  
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
3.1  
CONFERENCE WITH LABOR NEGOTIATORS  
(Government Code Section 54957.6)  
Agency Designated Representatives: Maraskeshia Smith, City  
Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie,  
Human Resources Director; Siara Goyer, Employee Relations  
Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.  
Employee Organizations: Santa Rosa Firefighters Association - Local  
1401 (representing City Employee Unit 2); Operating Engineers Local  
3, Maintenance and Utility System Operators (Employee Units 3 and  
16); Santa Rosa City Employees Association (Employee Units 4, 6, 7);  
Santa Rosa Police Officers Association, (Employee Unit 5); Service  
Employees International Union Local 1021, (Employee Units 8 and 14);  
Public Safety Management Association (Employee Unit 9); Executive  
Management (Employee Unit 10); Middle Management (Employee Unit  
11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13);  
City Attorney (Employee Unit 15); Santa Rosa City Attorneys’  
Association (Employee Unit 17), Santa Rosa Management Association  
(Employee Unit 18).  
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBER AND VIA ZOOM.  
4:00 P.M.  
4. STUDY SESSION - NONE.  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
7. PROCLAMATIONS/PRESENTATIONS  
7.1  
7.2  
7.3  
7.4  
PROCLAMATION - ERITREAN INDEPENDENCE DAY  
Proclamation  
PROCLAMATION - NATIONAL PUBLIC WORKS WEEK  
Proclamation  
PROCLAMATION - WATER AWARENESS MONTH  
Proclamation  
PRESENTATION - WATER EFFICIENCY AWARDS  
Attachments:  
Attachments:  
Attachments:  
WUE Award - Alan Ziff  
Attachments:  
WUE Award - Burbank Housing  
WUE Award - Fountaingrove Dentistry  
2024 Water-Use Efficiency Award Winners Video  
8. STAFF BRIEFINGS - NONE.  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
9.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on settlements over $50,000 through April  
2024 as well as provide a summary of pending litigation against the  
City.  
Litigation Report  
Attachments:  
10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
11.1.1 Council Subcommittee Reports  
11.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
11.1.4 Association of Bay Area Governments (ABAG)  
11.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
11.1.6 Sonoma Clean Power Authority (SCPA)  
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
11.1.8 Groundwater Sustainability Agency (GSA)  
11.1.9 Sonoma County Homeless Coalition  
11.1.10 Renewal Enterprise District (RED)  
11.1.11 Public Safety Subcommittee  
11.1.12 Other  
11.2 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS  
This time is reserved for Council to discuss whether to place matters on a  
future agenda for further discussion.  
11.2.1  
REQUEST FOR AGENDA ITEM REGARDING AMENDING THE  
VOTING PROCESS RELATED TO CITY COUNCIL APPOINTED  
POSITIONS  
BACKGROUND: At the May 7, 2024, City Council meeting, Council  
Member C. Rogers requested a future agenda item to discuss  
amending the voting process related to City Council appointed  
positions including Mayor, Vice Mayor, vacant Council seats, and full  
Council board/commission appointments. Mayor N. Rogers  
concurred with the request.  
11.3 BOARD, COMMISSION & COMMITTEE APPOINTMENTS  
11.3.1  
APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO  
SONOMA COUNTY TRANSPORTATION AUTHORITY / REGIONAL  
CLIMATE PROTECTION AUTHORITY  
The Council may, by motion, select and appoint a representative and  
alternate to the Sonoma County Transportation Authority / Regional  
Climate Protection Authority Board of Directors.  
12. APPROVAL OF MINUTES  
12.1  
April 16, 2024, Regular Meeting Minutes.  
Draft Minutes  
Attachments:  
13. CONSENT ITEMS  
13.1  
RESOLUTION - APPROPRIATION OF GRANT FUNDS FOR  
PAYMENT OF OVERDUE WATER AND WASTEWATER CHARGES  
ON CUSTOMER ACCOUNTS  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Council, by resolution, authorize the Chief Financial Officer to  
appropriate $2,038,897.06 of grant funding from the State Water  
Resources Control Board and apply payments to customer accounts for  
overdue water and wastewater charges.  
Staff Report  
Resolution  
Attachments:  
13.2  
RESOLUTION - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017  
SENATE BILL 1 TRANSPORTATION FUNDING FISCAL YEAR  
2024/2025 PROJECT LIST  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, authorize the  
Department of Transportation and Public Works to submit the Calistoga  
Road Reconstruction project in the amount of $4,596,103 to the  
California Transportation Commission (CTC) in order to receive Fiscal  
Year (FY) 2024/2025 apportionment of Senate Bill 1 (SB1) Road  
Maintenance and Rehabilitation Account (RMRA) funding.  
Staff Report  
Resolution  
Attachments:  
13.3  
RESOLUTION - WAIVER OF BID AND ISSUANCE OF PURCHASE  
ORDER FOR ONE 2023 CHEVROLET SILVERADO MD, CRANE  
BODY FROM PLATINUM CHEVROLET  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments that the Council, by resolution,  
approve a waiver of competitive bid and issuance of a purchase order  
for the purchase of one (1) 2023 Chevrolet Silverado MD, Crane Body  
from Platinum Chevrolet, Santa Rosa, California in the amount of  
$200,303.06. This vehicle is allocated as replacement for existing asset  
#21902, a 2009 Ford F450 used by Transportation and Public Work  
Field Services Electrical Services staff.  
Staff Report  
Resolution  
Attachments:  
13.4  
RESOLUTION - WAIVER OF BID AND ISSUANCE OF BLANKET  
PURCHASE ORDER TO BARNES FAMILY COMPANY DBA  
PLATINUM CHEVROLET, SANTA ROSA, CALIFORNIA  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works (TPW) and Finance Departments that the Council, by  
resolution: 1) waive competitive bidding pursuant to Section 3-  
08.100(D) of the Santa Rosa City Code; and 2) authorize Purchasing  
Agent to issue Purchase Orders for the purchase of 2025 Model Year  
and newer Chevrolet Tahoe Special Service Vehicles (SSV) to Barnes  
Family Company dba Platinum Chevrolet, Santa Rosa, California for an  
amount not to exceed $575,000.  
Staff Report  
Resolution  
Attachments:  
13.5  
RESOLUTION - SOLE MANUFACTURE BID AWARD APPROVAL AND  
ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF  
THREE (3) 2024 FORD F-150 POLICE RESPONDER VEHICLES  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments that the Council, by resolution,  
approve issuance of a Purchase Order for the purchase of three (3)  
2024 Ford F150 Police Responder vehicles with Towne Motor  
Company dba Towne Ford Sales, Redwood City, California for a total  
amount not to exceed $159,617.56.  
Staff Report  
Resolution  
Attachments:  
13.6  
RESOLUTION - FIRST AMENDMENT TO BLANKET PURCHASE  
ORDER NUMBER 169623 WITH ENVIRONMENTAL LOGISTICS, INC.  
RECOMMENDATION: It is recommended by the Finance Department  
that the Council, by resolution, approve the First Amendment to Blanket  
Purchase Order Number 169623 for a one-year extension and increase  
compensation by $200,000 for the collection, transport, treatment,  
proper disposal and recycling of hazardous materials and waste  
management services with Environmental Logistics, Inc., Hayward,  
California, for a total not to exceed amount of $299,000.  
Staff Report  
Resolution  
Attachments:  
14. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed up to three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 18.  
LATE CORRESPONDENCE  
Late Correspondence (Uploaded 05-21-2024)  
Attachments:  
15. REPORT ITEMS  
15.1  
REPORT - APPROVAL OF INVESTMENT POLICY STATEMENT FOR  
PEMHCA SECTION 115 TRUST AND APPROPRIATION OF INITIAL  
FUNDING FROM OPEB INTERNAL SERVICE FUND (THIS ITEM WAS  
CONTINUED FROM THE APRIL 16, 2024, REGULAR MEETING)  
BACKGROUND: The City currently has a Section 115 trust to pre-fund  
pension expenses with PFM Asset Management LLC (PFMAM) serving  
as Trust Administrator, and Principal Bank serving as Trustee. The  
City will utilize this existing agreement for the PEMHCA Trust, with a  
new account being created to ensure these funds are separately  
reported and dedicated to PEMHCA pre-funding and claims payment.  
RECOMMENDATION: It is recommended by the Finance Department  
that the Council, by resolution: 1) approve the Investment Policy  
Statement for City of Santa Rosa Section 115 Trust Public Employees  
Medical and Hospital Care Act (PEMHCA) Other Post Employment  
Benefit (OPEB) Fund as set forth in Exhibit A; (2) authorize the Chief  
Financial Officer to execute necessary documents for the creation of the  
Internal Revenue Service Section 115 Trust (Trust); and 3) authorize an  
initial one time deposit of $12,281,000 from the Trust and increase  
appropriations in the OPEB Fund for fiscal year 2023/24 accordingly for  
the purpose of pre-funding PEMHCA OPEB expenses.  
Staff Report  
Attachments:  
Attachment 1 - Trust Agreement  
Resolution  
Exhibit A - Investment Policy Statement  
Presentation  
15.2  
REPORT - DIVERSITY OF CITY COUNCIL BOARDS, COMMISSIONS,  
AND COMMITTEES  
BACKGROUND: City Charter Section 11, Participation and Diversity in  
Boards and Commissions, requires that the Council issue an annual  
written report regarding its appointments to boards, commissions, and  
committees to be discussed in public session. The report shall contain,  
but is not limited to, the total number of appointments in a given year,  
the total number of applications in a given year, and relevant diversity  
information including geographic and ethnic diversity. Further, the  
report will evaluate the progress and success of increasing the diversity  
of appointments.  
RECOMMENDATION: It is recommended by the City Clerk’s Office that  
the Council, by motion, accept the Annual Report of Diversity of City  
Council Appointees for the reporting year 2023 and provide feedback to  
staff on future reports.  
Staff Report  
Attachments:  
Attachment 1 - Diversity Report for 2023  
Presentation  
16. PUBLIC HEARINGS  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
16.1  
PUBLIC HEARING - TEXT AMENDMENT TO THE OAKMONT  
PLANNED DEVELOPMENT POLICY STATEMENT  
BACKGROUND: The Oakmont Planned Development zoning district  
(PD63-001), and associated Policy Statement, was created in 1963.  
The applicant, the Oakmont Village Association (OVA), seeks to amend  
the Policy Statement to accomplish the following: 1) include an accurate  
district boundary map to reflect current build-out of the community; 2)  
remove language in the Policy Statement that requires all new uses to  
submit a Use Permit application, and instead default to the City’s  
Zoning Code for land use permitting requirements based on the  
underlying General Plan land use designation; and 3) define the types  
of land uses that would be compatible with and permitted by right on  
Parks & Recreation-designated properties. On March 28, 2024, the  
Planning Commission held a public hearing and voted unanimously to  
recommend that the City Council adopt the text amendment.  
RECOMMENDATION: It is recommended by the Planning Commission  
and the Planning and Economic Development Department that the  
Council, by motion, introduce an ordinance adopting a text amendment  
to the Oakmont Planned Development (PD63-001) Policy Statement  
including modifications to 1) update the boundary maps, 2) default to  
the City’s Zoning Code for land use permitting requirements consistent  
with the General Plan land use designation, and 3) establish compatible  
uses with the Parks and Recreation land use designation.  
Staff Report  
Attachments:  
Attachment 1 - Application  
Attachment 2 - Location Map  
Attachment 3 - General Plan Map  
Attachment 4 - Public Correspondence  
Attachment 5 - Planning Commission Minutes March 28, 20  
Attachment 6 - Planning Commission Reso. PC-2024-004  
Ordinance  
Presentation  
Public Hearing Notice  
Late Correspondence (Uploaded 05-21-2024)  
16.2  
PUBLIC HEARING - JOHN POL ANNEXATION PREZONING  
BACKGROUND: The subject property, located at 5817 HWY 12, is  
currently unincorporated and adjacent to properties within the City’s  
limits. It is currently developed with three single-family dwellings on  
3.18-acres. The purpose of the annexation is to obtain City utilities to  
serve the existing development on site. No new development or  
construction is proposed at this time.  
RECOMMENDATION: It is recommended by the Planning Commission  
and the Planning and Economic Development Department that the  
Council introduce an ordinance to amend the Zoning Map for the  
property located at 5817 HWY 12 to the Rural Residential-Scenic  
Road-Resilient City (RR-20-SR-RC) zoning district, consistent with the  
Very Low Density Residential General Plan land use designation.  
Staff Report  
Attachments:  
Attachment 1 - Disclosure Form  
Attachment 2 - Neigborhood Context Map  
Attachment 3 - Annexation Map  
Attachment 4 - Legal Description  
Attachment 5 - Public Service Plan  
Attachment 6 - Zoning Land Use Map  
Attachment 7 - Assessor's Parcel Map  
Attachment 8 - Planning Commission Resolution, April 11,  
Ordinance  
Presentation  
Public Hearing Notice  
16.3  
PUBLIC HEARING - ORDINANCE OF THE COUNCIL OF THE CITY  
OF SANTA ROSA ADDING CHAPTER 6-20 OF THE SANTA ROSA  
CITY CODE TITLED “REGULATION OF RETAIL TOBACCO SALES,”  
AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE  
AN AGREEMENT WITH THE COUNTY FOR COMPLIANCE  
MONITORING AND ENFORCEMENT  
BACKGROUND: The City Council will consider an ordinance that  
proposes adding Chapter 6-20 to the Santa Rosa City Code titled  
“Regulation of Retail Tobacco Sales” requiring all tobacco retailers to  
obtain a license and comply with enhanced regulations associated with  
tobacco sales, in particular, those targeting sales to youth. The  
ordinance would establish a buffer between retail locations and schools  
and parks, a ban on electronic tobacco smoking devices and flavored  
tobacco sales, and establishment of minimum package sizes and  
pricing. If adopted, the ordinance will impose a license fee on retailers  
selling tobacco products within the City limits. Staff will return to Council  
with a resolution to impose any such fees.  
RECOMMENDATION: It is recommended by the City Manager’s Office  
that the Council: 1) hold a public hearing to discuss regulation of retail  
tobacco sales; 2) introduce an ordinance adding Chapter 6-20 to the  
Santa Rosa City Code titled “Regulation of Retail Tobacco Sales”; and  
3) by motion, authorize the City Manager to negotiate and execute an  
agreement with the County of Sonoma for compliance monitoring and  
enforcement.  
Staff Report  
Attachments:  
Attachment 1  
Ordinance  
Public Hearing Notice  
Presentation  
Late Correspondence (Uploaded 05-21-2024)  
17. WRITTEN COMMUNICATIONS  
17.1  
QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES  
ATTENDANCE REPORT. Provided for information.  
Attendance Report  
Attachments:  
18. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 14. Each speaker will  
be allowed up to three minutes.  
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
20. ADJOURNMENT OF MEETING  
21. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
21.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is  
required.  
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and  
amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City  
Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure  
public trust, engage the community, and establish a system of transparency, public participation, and  
collaboration. To view a full versions of the Open Government Ordinances go to  
http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper  
copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at  
711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.