City Hall, Council Chamber  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
City of Santa Rosa  
City Council  
Regular Meeting Minutes - Final  
Tuesday, May 21, 2024  
3:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Mayor N. Rogers called the meeting to order at 3:31 p.m.  
5 -  
Present:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Victoria Fleming, Council Member Dianna MacDonald, and Council  
Member Jeff Okrepkie  
2 - Council Member Eddie Alvarez, and Council Member Chris Rogers  
Absent:  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
No public comments were made.  
Mayor N. Rogers recessed the meeting to closed session at  
3:32 p.m. to discuss Item 3.1 as listed on the agenda.  
3.1  
CONFERENCE WITH LABOR NEGOTIATORS  
(Government Code Section 54957.6)  
Agency Designated Representatives: Maraskeshia Smith, City  
Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie,  
Human Resources Director; Siara Goyer, Employee Relations Manager;  
and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.  
Employee Organizations: Santa Rosa Firefighters Association - Local  
1401 (representing City Employee Unit 2); Operating Engineers Local 3,  
Maintenance and Utility System Operators (Employee Units 3 and 16);  
Santa Rosa City Employees Association (Employee Units 4, 6, 7);  
Santa Rosa Police Officers Association, (Employee Unit 5); Service  
Employees International Union Local 1021, (Employee Units 8 and 14);  
Public Safety Management Association (Employee Unit 9); Executive  
Management (Employee Unit 10); Middle Management (Employee Unit  
11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13);  
City Attorney (Employee Unit 15); Santa Rosa City Attorneys’  
Association (Employee Unit 17), Santa Rosa Management Association  
(Employee Unit 18).  
This item was received and filed.  
Mayor N. Rogers adjourned closed session at 4:49 p.m. and reconvened the  
meeting to open session at 4:50 p.m.  
4. STUDY SESSION - NONE.  
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
Council Member Alvarez joined the meeting at 4:52 p.m.  
5 -  
Present:  
Absent:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Eddie Alvarez, Council Member Dianna MacDonald, and Council  
Member Jeff Okrepkie  
2 - Council Member Victoria Fleming, and Council Member Chris Rogers  
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
Teresa Stricker, City Attorney, reported no reportable action taken in  
Closed Session on Item 3.1.  
7. PROCLAMATIONS/PRESENTATIONS  
7.1  
PROCLAMATION - ERITREAN INDEPENDENCE DAY  
Proclamation  
Attachments:  
Vice Mayor Stapp read and presented the proclamation.  
Tedros Tecle provided brief comments on the proclamation and  
experience living in Santa Rosa.  
No public comments were made.  
7.2  
PROCLAMATION - NATIONAL PUBLIC WORKS WEEK  
Proclamation  
Attachments:  
Council Member MacDonald read and presented the proclamation  
to:  
• Guilebaldo Portillo-Torres, Senior Streets Maintenance Worker  
• Mesfun Tekle, Skilled Streets Maintenance Worker  
• Stephen Andersen, Fleet Equipment Mechanic 2  
• Mercedes Binns Hahn, Traffic Engineering Civil Engineering Tech  
II  
• Lorenzo Paran, Parks Maintenance Supervisor  
• Troy Atha, Senior Utility Systems Operator  
• John Kozlowski, Senior Wastewater Operator  
• Ron Milton, Mechanical Technologist  
• Richard Giordanella, Wastewater Maintenance Superintendent  
Dan Hennessey, Director - Transportation and Public Works, spoke  
on the proclamation.  
PUBLIC COMMENT:  
Omar Lopez, Board of Community Services, spoke on the  
proclamation and highlighted the work of the Recreation and Parks  
team.  
Duane De Witt spoke on the proclamation and requested raises for  
those in Public Works.  
7.3  
PROCLAMATION - WATER AWARENESS MONTH  
Proclamation  
Attachments:  
Vice Mayor Stapp read and presented the proclamation to Stacie  
Hatfield, Water Use Efficiency Coordinator.  
Stacie Hatfield, Water Use Efficiency Coordinator, highlighted Water  
Awareness Month activities.  
No public comments were made.  
7.4  
PRESENTATION - WATER EFFICIENCY AWARDS  
WUE Award - Alan Ziff  
Attachments:  
WUE Award - Burbank Housing  
WUE Award - Fountaingrove Dentistry  
2024 Water-Use Efficiency Award Winners Video  
Mayor N. Rogers and Vice Mayor Stapp presented water efficiency  
awards to Alan Ziff, Julie Heredia of Burbank Housing, and Dr.  
Robert Erlach of Fountaingrove Dentistry.  
Dr. Erlach provided a comment on how easy it was working with the  
Water Department on getting the project started.  
Sharon Ziff spoke on the eco friendly garden tour, and thanked staff  
for how easy it was to work with the Water Department.  
No public comments were made.  
8. STAFF BRIEFINGS - NONE.  
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
Maraskeshia Smith, City Manager, provided a report on National  
Public Works week and encouraged the public to come downtown  
on Wednesday for the Cityworks Festival.  
9.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on settlements over $50,000 through April  
2024 as well as provide a summary of pending litigation against the  
City.  
Litigation Report  
Attachments:  
Teresa Stricker, City Attorney, noted that the April litigation summary  
was attached in the agenda packet, reported that there was one  
settlement over $50,000 in April and that the caseload remains  
consistent at approximately 39 matters.  
No public comments were made.  
This item was received and filed.  
Mayor N. Rogers announced that Item 14 will be taken next due to it being after  
5:00 p.m.  
14. PUBLIC COMMENT ON NON-AGENDA MATTERS  
Duane De Witt spoke in support of Council's participation at Earth  
Day in Roseland, ways to get back to nature, and suggested  
materials for city parks.  
Sarah Botz spoke on illicit massage businesses and urged Council  
to pursue all avenues to eliminate illicit massage businesses in  
Santa Rosa and surrounding areas.  
Omar Lopez, Generation Housing, spoke in support of impact fee  
reform.  
Kurtis Bennett spoke on illicit massage businesses in Santa Rosa.  
Lauren Friedman spoke on illicit massage businesses in Santa  
Rosa.  
Tess Caldwell spoke in support of the Council's adoption of a  
resolution in support of a ceasefire in Gaza.  
Jacob Rich, Burbank Housing, spoke in support prioritization of  
affordable housing and tiering impact fees.  
Alina Vega spoke in support of affordable housing.  
LATE CORRESPONDENCE  
Late Correspondence (Uploaded 05-21-2024)  
Late Correspondence (Uploaded 05-22-2024)  
Attachments:  
10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
No statements of abstention were made.  
Mayor N. Rogers took Item 16.1 out of order.  
16. PUBLIC HEARINGS  
16.1  
PUBLIC HEARING - TEXT AMENDMENT TO THE OAKMONT  
PLANNED DEVELOPMENT POLICY STATEMENT  
BACKGROUND: The Oakmont Planned Development zoning district  
(PD63-001), and associated Policy Statement, was created in 1963.  
The applicant, the Oakmont Village Association (OVA), seeks to amend  
the Policy Statement to accomplish the following: 1) include an accurate  
district boundary map to reflect current build-out of the community; 2)  
remove language in the Policy Statement that requires all new uses to  
submit a Use Permit application, and instead default to the City’s Zoning  
Code for land use permitting requirements based on the underlying  
General Plan land use designation; and 3) define the types of land uses  
that would be compatible with and permitted by right on Parks &  
Recreation-designated properties. On March 28, 2024, the Planning  
Commission held a public hearing and voted unanimously to  
recommend that the City Council adopt the text amendment.  
RECOMMENDATION: It is recommended by the Planning Commission  
and the Planning and Economic Development Department that the  
Council, by motion, introduce an ordinance adopting a text amendment  
to the Oakmont Planned Development (PD63-001) Policy Statement  
including modifications to 1) update the boundary maps, 2) default to  
the City’s Zoning Code for land use permitting requirements consistent  
with the General Plan land use designation, and 3) establish compatible  
uses with the Parks and Recreation land use designation.  
Staff Report  
Attachments:  
Attachment 1 - Application  
Attachment 2 - Location Map  
Attachment 3 - General Plan Map  
Attachment 4 - Public Correspondence  
Attachment 5 - Planning Commission Minutes March 28, 2024  
Attachment 6 - Planning Commission Reso. PC-2024-004  
Ordinance  
Presentation  
Public Hearing Notice  
Late Correspondence (Uploaded 05-21-2024)  
Sheila Wolski, City Planner, presented.  
Council Member Fleming rejoined the meeting at 5:57 p.m.  
Mayor N. Rogers opened the public hearing at 6:04 p.m.  
Iris Harrell, Oakmont resident, spoke in support of Item 16.1.  
Mayor N. Rogers closed the public hearing at 6:06 p.m.  
A motion was made by Council Member MacDonald, seconded by Council  
Member Alvarez, to waive reading of the text and introduce  
ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF  
SANTA ROSA ADOPTING A TEXT AMENDMENT TO THE OAKMONT  
PLANNED DEVELOPMENT (PD63-001) POLICY STATEMENT INCLUDING  
MODIFICATIONS TO 1) UPDATE THE BOUNDARY MAPS, 2) DEFAULT TO  
THE CITY'S ZONING CODE FOR LAND USE PERMITTING REQUIREMENTS  
CONSISTENT WITH THE GENERAL PLAN LAND USE DESIGNATION, AND  
3) ESTABLISH COMPATIBLE USES WITH THE PARKS AND RECREATION  
LAND USE DESIGNATION - FILE NUMBER REZ23-002.  
The motion carried by the following vote:  
6 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Eddie Alvarez, Council Member Victoria Fleming, Council Member  
Dianna MacDonald, and Council Member Jeff Okrepkie  
1 - Council Member Chris Rogers  
Absent:  
16.2  
PUBLIC HEARING - JOHN POL ANNEXATION PREZONING  
BACKGROUND: The subject property, located at 5817 HWY 12, is  
currently unincorporated and adjacent to properties within the City’s  
limits. It is currently developed with three single-family dwellings on  
3.18-acres. The purpose of the annexation is to obtain City utilities to  
serve the existing development on site. No new development or  
construction is proposed at this time.  
RECOMMENDATION: It is recommended by the Planning Commission  
and the Planning and Economic Development Department that the  
Council introduce an ordinance to amend the Zoning Map for the  
property located at 5817 HWY 12 to the Rural Residential-Scenic  
Road-Resilient City (RR-20-SR-RC) zoning district, consistent with the  
Very Low Density Residential General Plan land use designation.  
Staff Report  
Attachments:  
Attachment 1 - Disclosure Form  
Attachment 2 - Neigborhood Context Map  
Attachment 3 - Annexation Map  
Attachment 4 - Legal Description  
Attachment 5 - Public Service Plan  
Attachment 6 - Zoning Land Use Map  
Attachment 7 - Assessor's Parcel Map  
Attachment 8 - Planning Commission Resolution, April 11, 2024  
Ordinance  
Presentation  
Public Hearing Notice  
Kristinae Toomians, Senior Planner, presented.  
Mayor N. Rogers opened the public hearing at 6:17 p.m. and  
seeing no public comments, closed at 6:17 p.m.  
A motion was made by Council Member Alvarez, seconded by Vice Mayor  
Stapp, to waive reading of the text and introduce  
ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF  
SANTA ROSA PREZONING THE PROPERTY LOCATED AT 5817 HIGHWAY  
12 TO THE RURAL RESIDENTIAL-SCENIC ROAD-RESILIENT CITY  
(RR-20-SR-RC) ZONING DISTRICT, ASSESSOR'S PARCEL NUMBER  
031-090-041 - FILE NUMBER ANX23-001.  
The motion carried by the following vote:  
6 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Eddie Alvarez, Council Member Victoria Fleming, Council Member  
Dianna MacDonald, and Council Member Jeff Okrepkie  
1 - Council Member Chris Rogers  
Absent:  
16.3  
PUBLIC HEARING - ORDINANCE OF THE COUNCIL OF THE CITY  
OF SANTA ROSA ADDING CHAPTER 6-20 OF THE SANTA ROSA  
CITY CODE TITLED “REGULATION OF RETAIL TOBACCO SALES,”  
AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE  
AN AGREEMENT WITH THE COUNTY FOR COMPLIANCE  
MONITORING AND ENFORCEMENT  
BACKGROUND: The City Council will consider an ordinance that  
proposes adding Chapter 6-20 to the Santa Rosa City Code titled  
“Regulation of Retail Tobacco Sales” requiring all tobacco retailers to  
obtain a license and comply with enhanced regulations associated with  
tobacco sales, in particular, those targeting sales to youth. The  
ordinance would establish a buffer between retail locations and schools  
and parks, a ban on electronic tobacco smoking devices and flavored  
tobacco sales, and establishment of minimum package sizes and  
pricing. If adopted, the ordinance will impose a license fee on retailers  
selling tobacco products within the City limits. Staff will return to Council  
with a resolution to impose any such fees.  
RECOMMENDATION: It is recommended by the City Manager’s Office  
that the Council: 1) hold a public hearing to discuss regulation of retail  
tobacco sales; 2) introduce an ordinance adding Chapter 6-20 to the  
Santa Rosa City Code titled “Regulation of Retail Tobacco Sales”; and  
3) by motion, authorize the City Manager to negotiate and execute an  
agreement with the County of Sonoma for compliance monitoring and  
enforcement.  
Staff Report  
Attachments:  
Attachment 1  
Ordinance  
Public Hearing Notice  
Presentation  
Late Correspondence (Uploaded 05-21-2024)  
Late Correspondence (Uploaded 05-22-2024)  
Jason Nutt, Assistant City Manager, presented and answered  
questions from Council.  
Terese Voge, Sonoma County Health Program Manager, and Gabe  
Osburn, Director - Planning and Economic Development, also  
answered questions from Council.  
Council Member Alvarez announced his need to recuse on  
this item in an abundance of caution due to business in the  
cannabis industry and left the dais at approximately 6:45 p.m.  
Mayor N. Rogers recessed the meeting at 7:28 p.m. for a short  
dinner break and reconvened the meeting at 7:48 p.m.  
Mayor N. Rogers opened the public hearing at 7:49 p.m.  
Blythe Young, American Heart Association, spoke in support of a  
strong tobacco retail license with proactive annual inspections.  
Manu Dhaliwal spoke in opposition to the tobacco retail license.  
Tarun Takiar spoke in opposition to the tobacco retail license.  
Kamal Menon spoke in opposition to the tobacco retail license.  
Satinder Gill spoke in opposition to the tobacco retail license and  
requested additional meetings with retailers.  
Jeanne Kearns spoke in support of the tobacco retail license.  
Harman Dhillon spoke in opposition to the tobacco retail license and  
requested increased contact and outreach.  
William Mines spoke in opposition to the license, but not okay with  
further ban on products and penalizing thoughtful retailers.  
JP Singh spoke in opposition to the tobacco retail license and  
requested additional community outreach.  
Michelle McGarry spoke in support of the tobacco retail license.  
Carmen Flores spoke in support of the tobacco retail license  
Irene Perez spoke in support of the tobacco retail license.  
Nohemi Palomino spoke in support of the tobacco retail license.  
Kristin Colgrave spoke in support of the tobacco retail license.  
Jill Philpott spoke in support of the tobacco retail license with no  
exemptions.  
Greg Damron spoke in support of the tobacco retail license with no  
exemptions.  
Courtney Scott, Zero Waste Sonoma, spoke in support of the  
tobacco retail license.  
Lauren Gritter, UCSF School of Dentistry, spoke in support of the  
tobacco retail license.  
Max Cook spoke in opposition of the tobacco retail license and  
suggested efforts should target education of students.  
Ramon Meraz spoke in support of the tobacco retail license.  
Amin spoke in opposition to the tobacco retail license.  
Pamela Granger, Tobacco Free Sonoma County, spoke in support  
of the tobacco retail license.  
Mahndi spoke in opposition to the tobacco retail license.  
Mayor N. Rogers closed at 8:39 p.m.  
A motion was made by Council Member Okrepkie, seconded by Council  
Member MacDonald, to waive reading of the text and introduce  
ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF  
SANTA ROSA AMENDING CHAPTER 6 OF THE SANTA ROSA MUNICIPAL  
CODE AND ADDING A NEW CHAPTER 6-20 ENTITLED "REGULATION OF  
RETAIL TOBACCO SALES" and authorize the City Manager to negotiate  
and execute an agreement with the County of Sonoma for compliance  
monitoring and enforcement.  
The motion carried by the following vote:  
4 -  
Yes:  
Vice Mayor Mark Stapp, Council Member Victoria Fleming, Council  
Member Dianna MacDonald, and Council Member Jeff Okrepkie  
1 - Mayor Natalie Rogers  
No:  
Absent:  
1 - Council Member Chris Rogers  
1 - Council Member Eddie Alvarez  
Recused:  
Council Member Alvarez returned to the dais at 9:10 p.m.  
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
Council Member Okrepkie provided a brief report on recent  
community events attended.  
Council Member MacDonald provided a brief report on recent  
community events attended.  
Mayor N. Rogers provided a brief report on recent community  
events attended.  
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
11.1.1 Council Subcommittee Reports  
11.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
Council Member Okrepkie provided a brief report.  
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
11.1.4 Association of Bay Area Governments (ABAG)  
11.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
11.1.6 Sonoma Clean Power Authority (SCPA)  
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
11.1.8 Groundwater Sustainability Agency (GSA)  
11.1.9 Sonoma County Homeless Coalition  
11.1.10 Renewal Enterprise District (RED)  
11.1.11 Public Safety Subcommittee  
11.1.12 Other  
Council Member MacDonald provided a brief report on the  
recent Violence Prevention Partnership meeting attended.  
No public comments were made on 11.1.  
11.2 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS  
11.2.1  
REQUEST FOR AGENDA ITEM REGARDING AMENDING THE  
VOTING PROCESS RELATED TO CITY COUNCIL APPOINTED  
POSITIONS  
BACKGROUND: At the May 7, 2024, City Council meeting, Council  
Member C. Rogers requested a future agenda item to discuss  
amending the voting process related to City Council appointed  
positions including Mayor, Vice Mayor, vacant Council seats, and full  
Council board/commission appointments. Mayor N. Rogers  
concurred with the request.  
A motion was made by Council Member Fleming, seconded by Council  
Member Alvarez, to approve placement of a discussion to amend the  
voting process related to City Council appointed positions including  
Mayor, Vice Mayor, vacant Council seats, and full Council  
board/commission appointments on a future agenda. The motion  
carried by the following vote:  
6 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Eddie Alvarez, Council Member Victoria Fleming, Council  
Member Dianna MacDonald, and Council Member Jeff Okrepkie  
1 - Council Member Chris Rogers  
Absent:  
11.3 BOARD, COMMISSION & COMMITTEE APPOINTMENTS  
11.3.1  
APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO  
SONOMA COUNTY TRANSPORTATION AUTHORITY / REGIONAL  
CLIMATE PROTECTION AUTHORITY  
The Council may, by motion, select and appoint a representative and  
alternate to the Sonoma County Transportation Authority / Regional  
Climate Protection Authority Board of Directors.  
No public comments were made.  
A motion was made by Council Member Alvarez, seconded by Mayor N.  
Rogers, to appoint Mayor N. Rogers as a representative and Council  
Member C. Rogers as alternate to the Sonoma County Transportation  
Authority/Regional Climate Protection Authority Board of Directors. The  
motion failed by the following vote:  
3 -  
Yes:  
Mayor Natalie Rogers, Council Member Eddie Alvarez, and  
Council Member Dianna MacDonald  
3 -  
No:  
Vice Mayor Mark Stapp, Council Member Victoria Fleming, and  
Council Member Jeff Okrepkie  
1 - Council Member Chris Rogers  
Absent:  
A motion was made by Council Member Fleming, seconded by Council  
Member Alvarez, to appoint Council Member Okrepkie as the primary  
representative and Council Member C. Rogers as the alternate to the  
Sonoma County Transportation Authority/Regional Climate Protection  
Authority Board of Directors. The motion carried by the following vote:  
6 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Eddie Alvarez, Council Member Victoria Fleming, Council  
Member Dianna MacDonald, and Council Member Jeff Okrepkie  
1 - Council Member Chris Rogers  
Absent:  
12. APPROVAL OF MINUTES  
12.1  
April 16, 2024, Regular Meeting Minutes.  
Draft Minutes  
Attachments:  
No public comments were made.  
Approved as submitted.  
13. CONSENT ITEMS  
Council Member Okrepkie asked a question on Item 13.5.  
Lieutenant Kyle Philp from Police Department responded to the  
question on Item 13.5  
No public comments were made.  
Approval of the Consent Agenda  
A motion was made by Vice Mayor Stapp, seconded by Council Member  
Alvarez, to waive reading of the text and adopt Consent Items 13.1 through  
13.6. The motion carried by the following vote:  
6 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Eddie Alvarez, Council Member Victoria Fleming, Council Member  
Dianna MacDonald, and Council Member Jeff Okrepkie  
1 - Council Member Chris Rogers  
Absent:  
13.1  
RESOLUTION - APPROPRIATION OF GRANT FUNDS FOR  
PAYMENT OF OVERDUE WATER AND WASTEWATER CHARGES  
ON CUSTOMER ACCOUNTS  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Council, by resolution, authorize the Chief Financial Officer to  
appropriate $2,038,897.06 of grant funding from the State Water  
Resources Control Board and apply payments to customer accounts for  
overdue water and wastewater charges.  
Staff Report  
Resolution  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2024-070 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE  
APPROPRIATION OF STATE OF CALIFORNIA GRANT FUNDS TO  
ACCOUNT 16014411 AND INCREASING THE BUDGET IN EXPENDITURE  
KEY 300201-5368 TO APPLY PAYMENTS TO CUSTOMER ACCOUNTS FOR  
OVERDUE WATER AND WASTEWATER CHARGES  
13.2  
13.3  
13.4  
RESOLUTION - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017  
SENATE BILL 1 TRANSPORTATION FUNDING FISCAL YEAR  
2024/2025 PROJECT LIST  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, authorize the  
Department of Transportation and Public Works to submit the Calistoga  
Road Reconstruction project in the amount of $4,596,103 to the  
California Transportation Commission (CTC) in order to receive Fiscal  
Year (FY) 2024/2025 apportionment of Senate Bill 1 (SB1) Road  
Maintenance and Rehabilitation Account (RMRA) funding.  
Staff Report  
Resolution  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2024-071 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE SUBMITTAL  
OF THE CALISTOGA ROAD RECONSTRUCTION PROJECT TO THE  
CALIFORNIA TRANSPORTATION COMMISSION IN ORDER TO RECEIVE  
FISCAL YEAR 2024/2025 APPORTIONMENT OF SB1 ROAD MAINTENANCE  
AND REHABILITATION ACCOUNT FUNDING  
RESOLUTION - WAIVER OF BID AND ISSUANCE OF PURCHASE  
ORDER FOR ONE 2023 CHEVROLET SILVERADO MD, CRANE  
BODY FROM PLATINUM CHEVROLET  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments that the Council, by resolution,  
approve a waiver of competitive bid and issuance of a purchase order  
for the purchase of one (1) 2023 Chevrolet Silverado MD, Crane Body  
from Platinum Chevrolet, Santa Rosa, California in the amount of  
$200,303.06. This vehicle is allocated as replacement for existing asset  
#21902, a 2009 Ford F450 used by Transportation and Public Work  
Field Services Electrical Services staff.  
Staff Report  
Resolution  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2024-072 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A WAIVER OF BID  
AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF ONE  
2023 CHEVROLET SILVERADO MD, CRANE BODY FROM PLATINUM  
CHEVROLET, SANTA ROSA, CA  
RESOLUTION - WAIVER OF BID AND ISSUANCE OF BLANKET  
PURCHASE ORDER TO BARNES FAMILY COMPANY DBA  
PLATINUM CHEVROLET, SANTA ROSA, CALIFORNIA  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works (TPW) and Finance Departments that the Council, by  
resolution: 1) waive competitive bidding pursuant to Section 3-  
08.100(D) of the Santa Rosa City Code; and 2) authorize Purchasing  
Agent to issue Purchase Orders for the purchase of 2025 Model Year  
and newer Chevrolet Tahoe Special Service Vehicles (SSV) to Barnes  
Family Company dba Platinum Chevrolet, Santa Rosa, California for an  
amount not to exceed $575,000.  
Staff Report  
Resolution  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2024-073 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA WAIVER OF BID AND ISSUANCE  
OF BLANKET PURCHASE ORDER TO BARNES FAMILY COMPANY, INC.  
DBA PLATINUM CHEVROLET  
13.5  
RESOLUTION - SOLE MANUFACTURE BID AWARD APPROVAL AND  
ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF  
THREE (3) 2024 FORD F-150 POLICE RESPONDER VEHICLES  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works and Finance Departments that the Council, by resolution,  
approve issuance of a Purchase Order for the purchase of three (3)  
2024 Ford F150 Police Responder vehicles with Towne Motor  
Company dba Towne Ford Sales, Redwood City, California for a total  
amount not to exceed $159,617.56.  
Staff Report  
Resolution  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2024-074 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA SOLE MANUFACTURE BID  
AWARD APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE  
PURCHASE OF THREE (3) 2024 FORD F-150 POLICE RESPONDER  
VEHICLES  
13.6  
RESOLUTION - FIRST AMENDMENT TO BLANKET PURCHASE  
ORDER NUMBER 169623 WITH ENVIRONMENTAL LOGISTICS, INC.  
RECOMMENDATION: It is recommended by the Finance Department  
that the Council, by resolution, approve the First Amendment to Blanket  
Purchase Order Number 169623 for a one-year extension and increase  
compensation by $200,000 for the collection, transport, treatment,  
proper disposal and recycling of hazardous materials and waste  
management services with Environmental Logistics, Inc., Hayward,  
California, for a total not to exceed amount of $299,000.  
Staff Report  
Resolution  
Attachments:  
This Consent - Resolution was adopted.  
RESOLUTION NO. RES-2024-075 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST  
AMENDMENT TO BLANKET PURCHASE ORDER NUMBER 169623 WITH  
ENVIRONMENTAL LOGISTICS, INC.  
15. REPORT ITEMS  
15.1  
REPORT - APPROVAL OF INVESTMENT POLICY STATEMENT FOR  
PEMHCA SECTION 115 TRUST AND APPROPRIATION OF INITIAL  
FUNDING FROM OPEB INTERNAL SERVICE FUND (THIS ITEM WAS  
CONTINUED FROM THE APRIL 16, 2024, REGULAR MEETING)  
BACKGROUND: The City currently has a Section 115 trust to pre-fund  
pension expenses with PFM Asset Management LLC (PFMAM) serving  
as Trust Administrator, and Principal Bank serving as Trustee. The City  
will utilize this existing agreement for the PEMHCA Trust, with a new  
account being created to ensure these funds are separately reported  
and dedicated to PEMHCA pre-funding and claims payment.  
RECOMMENDATION: It is recommended by the Finance Department  
that the Council, by resolution: 1) approve the Investment Policy  
Statement for City of Santa Rosa Section 115 Trust Public Employees  
Medical and Hospital Care Act (PEMHCA) Other Post Employment  
Benefit (OPEB) Fund as set forth in Exhibit A; (2) authorize the Chief  
Financial Officer to execute necessary documents for the creation of the  
Internal Revenue Service Section 115 Trust (Trust); and 3) authorize an  
initial one time deposit of $12,281,000 from the Trust and increase  
appropriations in the OPEB Fund for fiscal year 2023/24 accordingly for  
the purpose of pre-funding PEMHCA OPEB expenses.  
Staff Report  
Attachments:  
Attachment 1 - Trust Agreement  
Resolution  
Exhibit A - Investment Policy Statement  
Presentation  
Scott Wagner, Deputy Director - Finance, presented.  
No public comments were made.  
A motion was made by Council Member Alvarez, seconded by Vice Mayor  
Stapp, to waive reading of the text and adopt  
RESOLUTION NO. RES-2024-076 ENTITLED: RESOLUTION OF THE  
COUNCIL OF THE CITY OF SANTA ROSA (1) APPROVING THE  
INVESTMENT POLICY STATEMENT FOR CITY OF SANTA ROSA SECTION  
115 TRUST PUBLIC EMPLOYEES MEDICAL AND HOSPITAL CARE ACT  
(PEMHCA) OTHER POST EMPLOYMENT BENEFIT (OPEB) FUND; (2)  
AUTHORIZING THE CHIEF FINANCIAL OFFICER TO EXECUTE ALL  
NECESSARY DOCUMENTS FOR THE CREATION OF SUCH A TRUST; AND  
(3) AUTHORIZING AN INITIAL DEPOSIT FROM 1722 OPEB FUND TO THE  
SECTION 115 TRUST, AND INCREASING APPROPRIATIONS  
ACCORDINGLY, FOR THE PURPOSE OF PRE-FUNDING PEMHCA OPEB  
EXPENSES  
The motion carried by the following vote:  
6 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Eddie Alvarez, Council Member Victoria Fleming, Council Member  
Dianna MacDonald, and Council Member Jeff Okrepkie  
1 - Council Member Chris Rogers  
Absent:  
15.2  
REPORT - DIVERSITY OF CITY COUNCIL BOARDS, COMMISSIONS,  
AND COMMITTEES  
BACKGROUND: City Charter Section 11, Participation and Diversity in  
Boards and Commissions, requires that the Council issue an annual  
written report regarding its appointments to boards, commissions, and  
committees to be discussed in public session. The report shall contain,  
but is not limited to, the total number of appointments in a given year,  
the total number of applications in a given year, and relevant diversity  
information including geographic and ethnic diversity. Further, the report  
will evaluate the progress and success of increasing the diversity of  
appointments.  
RECOMMENDATION: It is recommended by the City Clerk’s Office that  
the Council, by motion, accept the Annual Report of Diversity of City  
Council Appointees for the reporting year 2023 and provide feedback to  
staff on future reports.  
Staff Report  
Attachments:  
Attachment 1 - Diversity Report for 2023  
Presentation  
Dina Manis, City Clerk, presented.  
No public comments were made.  
A motion was made by Council Member Fleming, seconded by Council  
Member Alvarez,accept accept the annual report of Diversity of City Council  
Appointees for the reporting year 2023 and provide feedback to staff on  
future reports. The motion carried by the following vote:  
6 -  
Yes:  
Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member  
Eddie Alvarez, Council Member Victoria Fleming, Council Member  
Dianna MacDonald, and Council Member Jeff Okrepkie  
1 - Council Member Chris Rogers  
Absent:  
17. WRITTEN COMMUNICATIONS  
17.1  
QUARTERLY BOARDS, COMMISSIONS AND COMMITTEES  
ATTENDANCE REPORT. Provided for information.  
Attendance Report  
Attachments:  
This item was received and filed.  
18. PUBLIC COMMENT ON NON-AGENDA MATTERS  
No public comment was made.  
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
20. ADJOURNMENT OF MEETING  
Mayor N. Rogers adjourned the meeting at 10:36 p.m. The next  
regular meeting will be held on Tuesday, June 4, 2024 at a time set  
by the Mayor.  
21. UPCOMING MEETINGS  
21.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
Approved on: June 18, 2024  
/s/ Dina Manis, City Clerk