Attachment 1 - San Jose Legislation

Attachments:

Presentation

Late Correspondence (Uploaded 02-12-2026)

Jason Nutt, Assistant City Manager, and John Cregan, Police Chief,

presented and answered questions.

PUBLIC COMMENTS:

Richard Canini spoke on the item and change.

Peter Alexander spoke on the item.

Talmadge Wright spoke in support of the item and proposal for City

relations to ICE (comment description provided from speaker card).

Linda Evans, Migrant Justice in Action, NBOP, and Sanctuary

Coalition, spoke in support of the item and no use of City resources

for immigration enforcement (comment description provided from

speaker card).

Diane Baines spoke in support of the item and support of the

Sanctuary Coalition demands (comment description provided from

speaker card).

Renee Saucedo, Raizes Collective, spoke in support of the item

and in support of sanctuary policies (comment description provided

from speaker card).

Gris V, Raizes Collective and Almas Libres, spoke in support of the

item and passing a sanctuary ordinance.

Linda Hemenway spoke in support of the item, no collaboration with

ICE, alert and protect immigrants, and accountability of law

enforcement (comment description provided from speaker card).

Wayne Clarke spoke on the item and many members of ICE are

OathKeeper, Proud Boys, 3% and White Supremacists, MAGA and

Resist to the Core (comment description provided from speaker

card).

Diana Paulson spoke in support of the item and a strong policy

against ICE (comment description provided from speaker card).

David Hoffman spoke on the item and that it is essential to protect

our community from ICE attacks (comment description provided

from speaker card).

Jim Avera spoke on the item and resisting unlawful activity by

federal agencies while not ourselves violating rule of law (comment

description provided from speaker card).

Susan Lamont spoke in support of the item.

Denise Fleming spoke on the item and pro Council's anti-ICE

statement (comment description provided from speaker card).

Cameron Miller spoke on the item.

Jane Lawhon spoke on the item and urged strongest

non-collaboration with ICE (comment description provided from

speaker card).

Duane De Witt spoke on the item.

Michael Maxson spoke in support of the item.

Michael Titone spoke in support of the item.

Laura Doty spoke in support of the item and ICE targeting legal

observers and community workers (comment description provided

from speaker card).

Jenny Gilpin spoke on the item and ICE will use Flock camera data

to target vulnerable communities (comment description provided

from speaker card).

John Bechtol spoke on the item.

Reverend Chris Fortin spoke on the item and doing the right thing.

Elena Lambertson spoke on the item and Flock cameras supporting

ICE.

Elena spoke on the item.

Fred Allebach spoke in agreeance with David Hoffman's comments

and provided other comments.

Isabel Lopez, Raizes Collective and Sanctuary Coalition, spoke in

support of a sanctuary city ordinance.

Tom Aiyashi spoke on the item.

Alyn Volves spoke in support of Council adopting and ordinance.

Omar Lopez spoke on the item and against the Flock camera

system.

Margaret Z spoke in support of the item.

TJ spoke on the item.

5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

Teresa Stricker, City Attorney, reported there was no reportable

action from closed session.

7. PROCLAMATIONS/PRESENTATIONS

7.1

PROCLAMATION - AMERICAN HEART MONTH

Proclamation

Attachments:

Council Member MacDonald read and presented the proclamation

to Mary Prisco, Development Director - American Heart Association

North Bay Area. Mary Prisco spoke on American Heart

Association's efforts on building a nation of life-savers.

PUBLIC COMMENTS:

Duane De Witt spoke on the item.

8. STAFF BRIEFINGS

8.1

COMMUNITY EMPOWERMENT PLAN UPDATE

This is a standing item on the agenda. Council will take no action

except for possible direction to staff. This item has no impact on the

current fiscal year budget.

Ana Horta, Community Engagement Manager, provided a brief

report on recent and upcoming engagement events.

PUBLIC COMMENTS:

Duane De Witt spoke on the item.

This item was received and filed.

9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

Lori Ann Farrell, Interim City Manager, reported the Violence

Prevention Partnership implemented additional critical support

efforts due to recent community incidents, the upcoming Rincon

Valley Community Park project community meeting to review

playground designs, and that registration is now open for Recreation

and Park's spring and summer activities.

City Attorney Stricker had no report.

PUBLIC COMMENTS:

Janice Karrman spoke on road issues.

10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

There were no statements of recusal or abstention.

11. MAYOR'S/COUNCIL MEMBERS’ REPORTS

Council Member Alvarez reported on a recent walk through

Roseland with Interim City Manager Farrell.

Council Member Banuelos reported on recent community events

attended and announced selection as Vice Chair for the Homeless

Coalition.

Council Member MacDonald reported on recent community events

attended.

Council Member Fleming reported on recent community events

attended.

Vice Mayor Okrepkie reported on recent community events attended

and announced appointment of Zack Masell to the Bicycle and

Pedestrian Advisory Board.

Mayor Stapp reported on recent community events and meetings

attended.

PUBLIC COMMENTS:

Adina Flores spoke on a recent community events attended.

Council Member Rogers reported on Transit Equity Day.

Mayor Stapp re-opened public comment after Council Member

Rogers' report out and there were no additional public comments.

11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

11.1.1 Council Subcommittee Reports

Vice Mayor Okrepkie reported on the recent Public Safety

Subcommittee and Economic Development Subcommittee

meetings.

Mayor Stapp reported on the recent Long Term Financial

Policy and Advisory committee meeting.

11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)

11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

11.1.4 Association of Bay Area Governments (ABAG)

11.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

11.1.6 Sonoma Clean Power Authority (SCPA)

11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

11.1.8 Groundwater Sustainability Agency (GSA)

11.1.9 Sonoma County Homeless Coalition

11.1.10 Renewal Enterprise District (RED)

11.1.11 Public Safety Subcommittee

11.1.12 Other

11.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS

11.2.1

APPOINTMENTS TO FILL VACANCIES ON THE BOARD OF

BUILDING REGULATIONS APPEALS, DESIGN REVIEW AND

PRESERVATION BOARD AND WATERWAYS ADVISORY

COMMITTEE

The Council may vote to make appointments to the Board of Building

Regulations Appeals, Design Review and Preservation Board, and

Waterways Advisory Committee.

Attachment 1 - Notice of Application Availability

Attachments:

Attachment 2 - Council Policy 000-06

Attachment 3 - City Code 18-04.050 BOBRA

Attachment 4 - ORD-2025-003

Attachment 5 - RES-2019-062

No public comments were made.

A motion was made by Council Member MacDonald, seconded by

Council Member Alvarez, to appoint John Gordon, Eric Miller, Janeen

Casebeer, and Tamera De Censo to the Board of Building Regulations

Appeals; Ingrid Anderson and Nathan Bisbee to the architect positions,

and Katherine Dowdall to the archeologist position on the Design

Review and Preservation Board; and Art Deicke, Steve Rabinowitsh,

Kevin Sea, and Victoria Liptak to the Waterways Advisory Committee.

The motion carried by the following vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member

Eddie Alvarez, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

and Council Member Natalie Rogers

11.3 COUNCIL LIAISON REGIONAL POSITIONS

11.3.1

MAYOR’S APPOINTMENTS TO REGIONAL POSITIONS

Mayor Stapp will announce and request Council approval of

appointments to regional positions on which the City is represented

per City Charter section 15.

A motion was made by Vice Mayor Okrepkie, seconded by Council

Member MacDonald, to approve Mayor Stapp as primary representative

and Council Member Banuelos as alternate representative for the

Russian River Watershed appointment. The motion carried by the

following vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member

Eddie Alvarez, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

and Council Member Natalie Rogers

12. APPROVAL OF MINUTES

No public comments were made.

January 13, 2026, Regular Meeting Minutes. (THIS ITEM IS

12.1

CONTINUED FROM THE JANUARY 27, 2026, REGULAR MEETING.)

Draft Minutes

Attachments:

Approved as submitted.

12.2

12.3

January 27, 2026, Regular Meeting Minutes.

Draft Minutes

Attachments:

Approved as submitted.

January 28, 2026, Special Meeting Minutes.

Draft Minutes

Attachments:

Approved as submitted.

13. CONSENT ITEMS

PUBLIC COMMENTS:

Duane Dewitt spoke on Item 13.5.

Janice Karrman spoke on Item 13.4.

7 -

Present:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie

Alvarez, Council Member Caroline Bañuelos, Council Member Victoria

Fleming, Council Member Dianna MacDonald, and Council Member

Natalie Rogers

13.1

MOTION - APPROVAL OF COOPERATIVE PURCHASE OF FOUR (4)

2029 PIERCE ENFORCER TYPE 1 FIRE ENGINES WITH GOLDEN

STATE FIRE APPARATUS, INC. (THIS ITEM IS CONTINUED TO THE

FEBRUARY 24, 2026, REGULAR MEETING)

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion: 1) approve the

purchase four (4) 2029 Pierce Enforcer Type 1 Fire Engines with

Golden Fire Apparatus, Inc. of Sacramento, California for a total amount

not to exceed $5,709,802; and 2) approve the use of cooperative

purchasing through the Houston Galveston Area Council Interlocal

Cooperative Agreement #10-2428, Pierce H-GAC Contract #FS12.23,

and authorize the Purchasing Agent to execute the Purchase Order.

This item has no impact on current fiscal year budget.

This item was continued to the February 24, 2026, regular meeting.

Approval of the Consent Agenda

A motion was made by Vice Mayor Okrepkie, seconded by Council Member

Rogers, to adopt Consent Items 13.2 through 13.6 as presented. The

motion carried by the following vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member

Eddie Alvarez, Council Member Caroline Bañuelos, Council Member

Victoria Fleming, Council Member Dianna MacDonald, and Council

Member Natalie Rogers

13.2

MOTION - APPROVAL - FIRST AMENDMENT TO BLANKET

PURCHASE ORDER 168994 FOR AMMUNITION DISPOSAL

SERVICES

RECOMMENDATION: The Police and Finance Departments

recommend that the Council, by motion, approve the First Amendment

to Blanket Purchase Order (BPO) Number 168994 with Clean Harbors

Environmental Services, Inc.(Clean Harbors), Norwell, Massachusetts,

to extended the term one year and increase compensation in the

amount of $75,000, for a total amount not to exceed $120,000 and

authorize the Purchasing Agent to make non-substantive changes to the

BPO, and execute the First Amendment. This item has no impact on

current fiscal year budget.

Attachments:

This Consent - Motion was approved.

13.3

MOTION - ADOBE SIGN AND ADOBE ACROBAT PRO THREE-YEAR

RENEWAL PURCHASE ORDER

RECOMMENDATION: The Information Technology Department

recommends that the Council, by motion, approve issuance of a

Purchase Order for a 3-year renewal of AdobeSign and Adobe Acrobat

Pro, with vCloud Tech Inc., Rolling Hills Estates, California, in the total

amount of $233,201.16. This item has no impact on current fiscal year

budget.

Attachments:

This Consent - Motion was approved.

13.4

RESOLUTION - APPROVAL OF GRANT OF EASEMENT TO PG&E

OVER A PORTION OF CITY OWNED PROPERTY LOCATED AT 5035

HARVILLE ROAD (APN 029-030-016)

RECOMMENDATION: The Board of Public Utilities, Santa Rosa Water,

and Real Estate Services recommend that the Council, by resolution,

approve a grant of easement to Pacific Gas and Electric Company

(“PG&E”) over a portion of City owned property located at 5035 Harville

Road, Santa Rosa, California, APN 029-030-016, commonly known as

Water Reservoir 6, and authorize the Assistant City Manager to make

non-substantive changes to the Easement Deed, subject to approval by

the City Attorney, and execute the Easement Deed. This item has no

impact on current fiscal year budget.

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO: RES-2026-008 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE GRANT OF AN

EASEMENT TO PG&E OVER A PORTION OF CITY OWNED PROPERTY

LOCATED AT 5035 HARVILLE ROAD, APN 029-030-016 AND AUTHORIZE

THE ASSISTANT CITY MANAGER TO MAKE NON-SUBSTANTIVE

CHANGES AND EXECUTE THE EASEMENT DEED

13.5

RESOLUTION - SECOND AMENDMENT TO OPERATING

AGREEMENT FOR THE SAFE PARKING PROGRAM F002431 WITH

CATHOLIC CHARITIES OF NORTHWEST CALIFORNIA EXTENDING

TERM FROM MARCH 31, 2026 TO JUNE 30, 2026 AND

APPROPRIATING FUNDS FROM THE HOMELESS FUND

RESERVES

RECOMMENDATION: The Housing and Community Services

Department recommends that the Council, by resolution: 1) approve the

Second Amendment to Operating Agreement Number F002431 with

Catholic Charities of the Diocese of Santa Rosa DBA Catholic Charities

of Northwest California, Santa Rosa, California to extend the term of the

Safe Parking Program from March 31, 2026 to June 30, 2026, and

increase compensation in the amount of $250,000, for a total contract

not to exceed $1,200,038.72; 2) authorize the Director of Housing and

Community Services to make non-substantive changes to the

Amendment, subject to approval by the City Attorney, and execute the

Second Amendment; and 3) appropriate funds from Homeless Fund

reserves in the amount of $245.81 necessary to fund the Second

Amendment. This item is requesting appropriations for one-time funding.

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO: RES-2026-009 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING A SECOND

AMENDMENT TO OPERATING AGREEMENT FOR THE SAFE PARKING

PROGRAM F002431 WITH CATHOLIC CHARITIES OF THE DIOCESE OF

SANTA ROSA DBA CATHOLIC CHARITIES OF NORTHWEST CALIFORNIA

EXTENDING TERM FROM MARCH 31, 2026 TO JUNE 30, 2026;

AUTHORIZING THE DIRECTOR OF HOUSING AND COMMUNITY SERVICES

TO EXECUTE THE AMENDMENT; AND APPROPRIATING FUNDS FROM

THE HOMELESS FUND RESERVES

13.6

RESOLUTION - APPROVAL OF AWARD - SOFTWARE

SUBSCRIPTION AGREEMENT F003155 FOR EDISCOVERY

SOFTWARE SYSTEM TO REVEAL DATA CORPORATION (THIS

ITEM IS CONTINUED FROM THE JANUARY 27, 2026, REGULAR

MEETING)

RECOMMENDATION: The City Clerk’s Office, and the Information

Technology and Finance Departments recommend that the Council, by

resolution: 1) approve Software Subscription Agreement F003155 for a

five year period, with five one year renewal options, to Reveal Data

Corporation, Portland, Oregon for an eDiscovery software system for a

total not-to-exceed amount under the Agreement of $624,240, and a

$100,000 contingency amount for miscellaneous charges, 2) approve

appropriations in the amount of $124,848; and 3) authorize the City

Manager or Assistant City Manager to negotiate and execute the

Agreement, subject to approval by the City Attorney. This item is

requesting appropriations for on-going funding.

Attachment 1 - Council Policy 000-55

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO: RES-2026-010 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING AWARD OF

SOFTWARE SUBSCRIPTION AGREEMENT F003155 FOR EDISCOVERY

SOFTWARE SYSTEM TO REVEAL DATA CORPORATION;

APPROPRIATIONS IN THE AMOUNT OF $124,848 FROM THE

INFORMATION TECHNOLOGY CONTINGENCY RESERVES; AND

AUTHORIZING THE CITY MANAGER OR ASSISTANT CITY MANAGER TO

NEGOTIATE AND EXECUTE THE AGREEMENT

13.7

RESOLUTION - AMENDMENT TO THE CLASSIFICATION AND

COMPENSATION & SALARY PLAN AND SCHEDULE AND ADOPTION

OF AN UPDATED SALARY PLAN AND SCHEDULE (THIS ITEM IS

CONTINUED TO THE FEBRUARY 24, 2026, REGULAR MEETING)

RECOMMENDATION: The Human Resources Department

recommends that the Council receive the attached Human Resources

Classification/Compensation Reports, and by resolution: 1) approve the

proposed new classification, salaries, associated reclassification,

budget changes; 2) adopt the updated Salary Plan and Schedule; and

3) authorize the Chief Financial Officer to increase appropriations in an

approximate amount of $163,122.15. See Fiscal Impact Section for

further breakdown. This item is requesting appropriations for ongoing

funding.

This item was continued to the February 24, 2026, regular meeting.

Mayor Stapp recessed the meeting at 5:28 p.m. and reconvened at 5:45 p.m.

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

Janice Karrman spoke on a recent community event attended.

Duane De Witt spoke on the institutional history of the City and the

Open Government Task Force.

Adina Flores spoke on the Santa Rosa Police Foundation.

Robert Gilford submitted speaker card on the item and noted the

city departments failure to respond to email (comment description

provided from speaker card).

Mayor Stapp moved to Item 16.1.

LATE CORRESPONDENCE

Attachments:

16. PUBLIC HEARINGS

16.1

PUBLIC HEARING - ADOPTION OF MASTER PLAN AMENDMENT

FOR MARTIN LUTHER KING JR. PARK & TRAIL (CEQA EXEMPT)

BACKGROUND: The purpose of the proposed Martin Luther King Jr.

Neighborhood Park and Trail Master Plan Amendment is to provide an

updated park master plan that includes the community’s desired park

amenities and improvements and to design and construct new park

amenities and improvements.

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council conduct a public hearing, and

thereafter by resolution, adopt the Master Plan Amendment for Martin

Luther King Jr. Neighborhood Park and the multi-use trail connecting

Hendley Street to Petaluma Hill Road.

Attachment 1 - NOE and Categorical Exemption Memo

Attachments:

Attachment 2 - Board of Parks and Recreation August 27 2025 Meeting Minutes

Attachment 3 - Outreach Summaries from Community and Stakeholder Meetings

Public Hearing Notice

Presentation

Emily Ander, Assistant Parks Planner, and Dave Rubin, Callander

Associates, presented and answered questions from Council.

Mayor Stapp opened the public hearing at 6:36 p.m.

Duane De Witt spoke requesting honoring the black pioneers of our

community.

Leah Mascitelli, SPFC Soccer Club, spoke in support of the item,

the MLK Park upgrade that needs help now (comment description

provided from speaker card).

Jennifer Mendoza, SPFC Soccer Club, spoke in support of master

plan for MLK Park as current support needed (comment description

provided from speaker card).

Beth Wettergreen, South Park Coalition, spoke in support of the

item and addressing egress from Aston Avenue.

Annette Arnold, South Park Coalition, spoke in support of the item

and that it include lighting and shade cover throughout the park

(comment description provided from speaker card).

Gail Seymour, NAACP and Japanese American Citizen League,

spoke in support of the item.

Ana Diaz spoke in support of the item with changes.

Yessenia Resendiz, NAACP Environmental Justice Committee,

spoke in support of the item and art at MLK park (comment

description provided from speaker card).

David Harris spoke in support of the item and all-weather soccer

fields.

Jed Parker spoke in support of the item and the artificial field.

Fred Allebach, NAACP Environmental Justice Committee,

concurred with the comments of Gail and Yessenia.

Kristoc Camacho, South Park Futbol Club, spoke in support of

synthetic turf.

Mayor Stapp closed the public hearing at 6:57 p.m.

A motion was made by Council Member Alvarez, seconded by Vice Mayor

Okrepkie, to adopt the resolution as presented by staff.

RESOLUTION NO. RES-2026-011 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA ADOPTING THE MASTER PLAN

AMENDMENT FOR MARTIN LUTHER KING JR. NEIGHBORHOOD PARK

AND THE MULTI-USE TRAIL CONNECTING HENDLEY STREET TO

PETALUMA HILL ROAD

The motion carried by the following vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member

Eddie Alvarez, Council Member Caroline Bañuelos, Council Member

Victoria Fleming, Council Member Dianna MacDonald, and Council

Member Natalie Rogers

Mayor Stapp moved to Item 15.3 on the agenda.

15. REPORT ITEMS

15.2

REPORT - HOMELESSNESS SOLUTIONS STRATEGIC PLAN

(2023-2027) - YEAR THREE REPORT (2025)(THIS ITEM IS

CONTINUED TO THE APRIL 7, 2026, REGULAR MEETING)

BACKGROUND: On November 15, 2022, Council approved the

Homelessness Solutions Strategic Plan (Strategic Plan) for the five-year

period beginning January 2023 through December 2027. The Strategic

Plan provides key strategies and actions that focus on bolstering the

City’s response to the homelessness crises, aligning efforts with the

Sonoma County Homeless Coalition (our local County Continuum of

Care) to achieve the regional goal of “Functional Zero” homelessness

by 2027. A system of care achieves “Functional Zero” when a person’s

experience with homelessness is rare, brief, and non-recurring. This

report highlights the City’s progress toward implementing year three of

the five-year Strategic Plan.

RECOMMENDATION: The Housing and Community Services

Department recommends that the Council receive a Year Three Report

(2025) on the implementation of the Homelessness Solutions Strategic

Plan (2023-2027). This item has no impact on current fiscal year

budget.

This item was continued to the April 7, 2026, regular meeting.

15.3

REPORT - CONTRACT AWARD FOR THE ROUTE 101 BICYCLE

AND PEDESTRIAN OVERCROSSING (CML-5028(083))

BACKGROUND: This resolution will award a contract for the Route 101

Bicycle and Pedestrian Overcrossing (“Contract”), in the amount of

$37,574,978.70 to the lowest responsive bidder, Ghilotti Construction

Company, Inc. of Santa Rosa, California.

RECOMMENDATION: The Transportation and Public Works

Department (“TPW”) recommends that Council by resolution: 1) reject

the bid of Gordon N. Ball, Inc. on Contract Number C00769, Route 101

Bicycle and Pedestrian Overcrossing (CML-5028(083)) (“Contract”), as

nonresponsive; 2) find that Ghilotti Construction Company, Inc. of Santa

Rosa, California (“Ghilotti”) is the lowest responsible and responsive

bidder; and 3) award the Contract to Ghilotti for a contract amount of

$37,574,978.70. The sources of funds are Capital Improvement funds,

Senate Bill 1 Road Maintenance and Rehabilitation Program grant

funds, Transportation Development Act Article III grant funds, Active

Transportation Program federal grant funds, Congestion Mitigation and

Air Quality Improvement Program federal funds, and Regional Measure

3 grant funds. Although the low bid for this project is approximately 29%

above the engineer’s estimate, there is insufficient time to rebid the

project before the grant award deadline. TPW believes that funding

used for this project will not negatively impact available funding for other

CIP projects as programmed including funding for any future at grade

crossing at Jennings Avenue.

Attachment 1 - Location Map

Attachments:

Attachment 2 - Summary of Bids

Attachment 3 - Bid Protest

Attachment 4 - Response to Bid Protest

Attachment 5 - Public Correspondence

Presentation

Late Correspondence (Uploaded 02-12-2026)

Dan Hennessey, Director - Transportation and Public Works, Lisa

Welsh, Supervising Engineer, and Jose Mederos, Assistant

Engineer presented and answered questions from Council.

PUBLIC COMMENTS:

Hal Stober, Gordon N. Ball, Inc., spoke in opposition to the item and

protesting recommendation to award (comment description

provided from speaker card).

Alexa Forrester, Bikeable Santa Rosa, spoke in support of the item.

Eris Weaver, Sonoma County Bike Coalition, spoke in support of the

item.

David Harris, Transportation Land-Use Coalition, spoke on the item

and support of going back out to bid.

Duane De Witt spoke in support of re-evaluation of the project.

Council Member Fleming moved Items 15.3, 15.4, and 15.5 in one

motion.

Director Hennessey provided a brief overview of Items 15.4 and

15.5.

Mayor Stapp opened public comment on Items 15.4. and 15.5.

PUBLIC COMMENTS:

David Harris cautioned Council on the additional costs of the

overcrossing with the management agreement.

Duane De Witt spoke in opposition to Items 15.4 and 15.5.

Abigail Zoeger spoke on Items 15.4 and 15.5.

A motion was made by Council Member Fleming, seconded by Council

Member Rogers, to adopt resolutions on Items 15.3 and 15.4 as presented

by staff and approve staff recommendation on Item 15.5.

RESOLUTION NO. RES-2026-012 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA REJECTING THE BID OF

GORDON N. BALL, INC. ON CONTRACT NUMBER C00769, ROUTE 101

BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083)), AS

NONRESPONSIVE; FINDING THAT GHILOTTI CONSTRUCTION COMPANY,

INC. OF SANTA ROSA, CALIFORNIA ("GHILOTTI") IS THE LOWEST

RESPONSIBLE AND RESPONSIVE BIDDER; AND AWARDING THE

CONTRACT TO GHILOTTI FOR A CONTRACT AMOUNT OF $37,574,978.70

RESOLUTION NO: RES-2026-013 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA 1) APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH DYNAMIC DZYNE

ASSOCIATES, INC. DBA SUBSTRATE (SUBSTRATE, INC.) OF NOVATO,

CALIFORNIA TO PROVIDE CONSTRUCTION MANAGEMENT AND

INSPECTION SERVICES FOR THE ROUTE 101 BICYCLE AND

PEDESTRIAN OVERCROSSING PROJECT (CML-5028(083)) IN THE

AMOUNT NOT TO EXCEED $1,800,000 WITH A CITY CONTROLLED

CONTINGENCY OF $200,000, 2) APPROVING STAFF TO EXECUTE AN

AGREEMENT FIRST AMENDMENT WITH SUBSTRATE, INC. WITHIN

FISCAL YEAR 2026/2027 IN THE AMOUNT NOT TO EXCEED $700,000,

SUBJECT TO FISCAL YEAR 2026-2027 BUDGET APPROVAL, FOR A

TOTAL CONTRACT PRICE NOT TO EXCEED $2,700,000, AND 3)

AUTHORIZING THE DIRECTOR OF TRANSPORTATION AND PUBLIC

WORKS OR DESIGNEE TO MAKE NON-SUBSTANTIVE CHANGES TO THE

GREEMENT AND AMENDMENT, SUBJECT TO APPROVAL BY THE CITY

ATTORNEY, AND EXECUTE THE AGREEMENT AND AMENDMENT

The motion carried by the following vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member

Eddie Alvarez, Council Member Caroline Bañuelos, Council Member

Victoria Fleming, Council Member Dianna MacDonald, and Council

Member Natalie Rogers

15.4

REPORT - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT

- CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN

OVERCROSSING, APPROVAL OF FIRST AMENDMENT OF

PROFESSIONAL SERVICES AGREEMENT- CONSTRUCTION

MANAGEMENT AND INSPECTION SERVICES UNDER FISCAL YEAR

2026-2027 FUNDING AND DELEGATIONS TO STAFF FOR THE

ROUTE 101 BICYCLE AND PEDESTRIAN OVERCROSSING

(CML-5028(083))

BACKGROUND: This resolution will approve a Professional Services

Agreement (PSA) with Dynamic Dzyne Associates, Inc. dba Substrate

(Substrate, Inc.) of Novato, California to provide initial construction

management and inspection services for the Route 101 Bicycle and

Pedestrian overcrossing (Project) in the amount not to exceed

$1,800,000 with a City controlled contingency of $200,000, and further

approves and authorizes staff to execute the First Amendment in fiscal

year 2026/2027, subject to approval of project costs in the fiscal year

2026-2027 Capital Improvement Program budget, in the amount not to

exceed $700,000 for a total contract price not to exceed $2,700,000.

The Project’s complex bridge installation and oversight requirements for

the grant require highly qualified inspectors and construction oversight

personnel.

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by resolution: 1) approve a

Professional Services Agreement with Dynamic Dzyne Associates, Inc.

dba Substrate (Substrate, Inc.) of Novato, California to provide

construction management and inspection services for the Route 101

Bicycle and Pedestrian Overcrossing project (CML-5028(083)) in the

amount not to exceed $1,800,000 with a City controlled contingency of

$200,000; 2) approve staff to execute a First Amendment to the

Agreement with Dynamic Dzyne Associates, Inc. within fiscal year

2026-2027 in the amount not to exceed $700,000, subject to approval of

project costs in the fiscal year 2026-2027 Capital Improvement Program

budget, for a total contract price not to exceed $2,700,000; and 3)

authorize the Director of Transportation and Public Works or designee

to make non-substantive changes to the Agreement and First

Amendment, subject to approval by the City Attorney, and execute the

Agreement and First Amendment.

Attachment 1 - Location Map

Attachments:

Exhibit A - Professional Services Agreement

Exhibit B - First Amendment

This item was moved and adopted under Item 15.3.

15.5

REPORT - APPROVAL OF THE THIRD AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT WITH BKF ENGINEERS

FOR ADDITIONAL DESIGN SERVICES FOR THE ROUTE 101

BICYCLE AND PEDESTRIAN OVERCROSSING (CML-5028(083))

BACKGROUND: This motion will approve the Third Amendment to

Professional Services Agreement (PSA) Number F002308 with BKF

Engineers with offices located in Santa Rosa, California, for the

Highway 101 Bicycle and Pedestrian Overcrossing (Project) to provide

additional design services to support the construction oversight through

fiscal year 2025/2026. The Third Amendment has been negotiated at a

cost of $600,000, for a total amount not to exceed $5,477,802.

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion: 1) approve the

Third Amendment to Professional Services Agreement Number

F002308 with BKF Engineers of Oakland, California, for the Highway

101 Bicycle and Pedestrian Overcrossing Project to provide additional

design services during construction, increasing the contract amount by

$600,000 for a total amount not to exceed $5,477,802 and; 2) authorize

the Director of Transportation and Public Works or designee to make

non-substantive changes to the Agreement, subject to approval by the

City Attorney, and execute the Agreement.

Attachment 1 - Location Map

Attachments:

Attachment 2 - Third Amendment

This item was moved and approved under Item 15.3.

15.1

REPORT - RESOLUTION URGING THE UNITED STATES

CONGRESS TO ADOPT LEGISLATION TO PROTECT PUBLIC

SAFETY BY REQUIRING APPROPRIATE TRAINING, CONDUCT,

OVERSIGHT AND ACCOUNTABILITY STANDARDS FOR FEDERAL

IMMIGRATION ENFORCEMENT AGENTS

BACKGROUND: In the wake of recent interactions between federal

immigration agents and members of the public in Minneapolis that

resulted in the fatal shooting of Renee Good and Alex Pretti, Council will

consider adopting a resolution urging the United States Congress to

adopt legislation to protect public safety by requiring appropriate

training, conduct, oversight, and accountability standards for federal

immigration enforcement agents operating within local jurisdictions.

RECOMMENDATION: The Interim City Manager, City Attorney, and

Chief of Police recommend that the Council adopt a resolution urging

the United States Congress to adopt legislation to protect public safety

by requiring appropriate law enforcement training, conduct, oversight,

and accountability standards requirements for federal immigration

enforcement agents. This item has no impact on current fiscal year

budget.

Attachments: