Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Final

Thursday, July 20, 2023

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at 1:52 p.m.

4 -

3 -

Present

Absent

Chair Daniel Galvin III, Board Member Lisa Badenfort, Board

Member Mary Watts, and Board Member Glen Wright

Vice Chair William Arnone Jr., Board Member Robin Bartholow,

and Board Member Mark Walsh

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

None.

3. STUDY SESSION

None.

4. MINUTES APPROVAL

4.1

June 15, 2023 - Regular Meeting Minutes - DRAFT

The June 15, 2023 minutes were approved as submitted.

5. STAFF BRIEFINGS

5.1

RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on recycled water supply issues. The Board

may discuss this item and give direction to staff.

Mike Prinz, Deputy Director - Regional Water Reuse Operations,

presented and answered Board Member questions.

5.2

WATER SUPPLY UPDATE

Staff will update the Board on water supply issues. The Board may

discuss this item and give direction to staff.

Peter Martin, Deputy Director - Water Resources, presented.

6. CONSENT ITEMS

None.

7. REPORT ITEMS

7.1

REPORT - ADDITIONAL CONTINGENCY - CONTRACT NO. C00327

TERRA LINDA AND BUENA VISTA SEWER AND WATER

REPLACEMENT - PHASE I

BACKGROUND: The Terra Linda and Buena Vista Sewer and Water

Replacement Phase I Project (Project) is part of a replacement and

upgrade for neighborhood sewer and water distribution mains. During

construction, the contractor encountered several unforeseen conditions

that required multiple contract change orders (CCO). Additional

contingency is requested to cover the cost of contract work already

performed, pending contract change order work, and to replenish the

authorized contingency balance to complete the remainder of Contract

No. C00327.

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by motion, pursuant to Council Policy No. 100-07,

approve an administrative change order and approve a 5% contingency

increase of $88,857.05 (5%) for Contract No. 00327 Terra Linda and

Buena Vista Sewer and Water Replacement - Phase I, for a total

contract amount of $2,309,710.20.

Sara Mathews, Associate Engineer, presented.

A motion was made by Board Member Wright, seconded by Board Member

Watts, to approve an increase contingency by $88,857.05 (5%) for Contract

No. 00327 Terra Linda and Buena Vista Sewer and Water Replacement –

Phase I, for a total contract amount of $2,309,710.20.

The motion carried by the following vote:

4 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Watts and

Board Member Wright

3 -

Absent:

Vice Chair Arnone Jr., Board Member Bartholow and Board Member

Walsh

7.2

REPORT - WATER SERVICE AGREEMENT BETWEEN SANTA ROSA

WATER AND WRIGHT ELEMENTARY SCHOOL DISTRICT FOR

ASSISTANCE REQUEST (AR) 6104 WRIGHT ELEMENTARY PROP 1

CONSOLIDATION PROJECT

BACKGROUND: Wright Elementary School District (WESD) will be

applying to the State Water Resources Control Board (Water Board) for

funding for the AR 6104 Wright Elementary - Prop 1 Water

Consolidation Project (Project) to connect to the City’s water system.

WESD operates a small public water system with contamination levels

that exceed the State of California’s maximum contaminant levels for

copper and lead along with other contaminants and the Water Board

recommends consolidation of the WESD water system with the Santa

Rosa Water public water system. The Water Board requires prior

approval from the governing board of the consolidating agency before it

will fund the Project, which means the Board of Public Utilities (BPU)

must authorize Santa Rosa Water to enter into a Water Service

Agreement with WESD.

RECOMMENDATION: It is recommended by Santa Rosa Water that the

Board of Public Utilities, by resolution, authorize the Director of Santa

Rosa Water, or designee, to enter into a Water Service Agreement with

Wright Elementary School District for the AR 6104 Wright Elementary -

Prop 1 Consolidation Project.

Andrew Allen, Supervising Engineer, presented and answered

Board Member questions.

A motion was made by Board Member Watts, seconded by Board Member

Badenfort, to approve:

RESOLUTION NO. 1324 ENTITLED: RESOLUTION OF THE BOARD OF

PUBLIC UTILITIES AUTHORIZING THE DIRECTOR OF SANTA ROSA

WATER TO ENTER INTO A WATER SERVICE AGREEMENT WITH WRIGHT

ELEMENTARY SCHOOL DISTRICT

The motion carried by the following vote:

4 -

Yes:

Chair Galvin III, Board Member Badenfort, Board Member Watts and

Board Member Wright

3 -

Absent:

Vice Chair Arnone Jr., Board Member Bartholow and Board Member

Walsh

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

None.

9. REFERRALS

None.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

None.

11. SUBCOMMITTEE REPORTS

None.

12. BOARD MEMBER REPORTS

None.

13. DIRECTORS REPORTS

Director Burke reported: An email was sent to the Board regarding

the Association of California Water Agencies Region 1 tour of the

CalPine Geysers system, which Santa Rosa Water is

co-sponsoring, on August 11 from 9:00 a.m. to 3:00 p.m.; there is

opportunity for up to three Board Members to attend the tour and if

interested in joining, reach out to Director Burke; the 20th

anniversary of the Geysers system is upcoming, as it went into

operation starting October 2003, and a celebration will be held on

November 3 with the time to be determined; the celebration will be

held at the Geysers Visitor's Center in Middletown and we can have

as many Board members join as would like, and we will also be

inviting City Council members, reaching out to previous Board and

Council Members, and those who were involved with project; James

Jensen, who is the new Deputy Director of Engineering Services in

the Transportation and Public Works Department, was introduced;

James will be leading the Capital Projects team.