Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
MAY 15, 2025  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100  
SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN  
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON  
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY  
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86259959811, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 862 5995 9811.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT  
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON  
1. CALL TO ORDER AND ROLL CALL  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
April 3, 2025 - Regular Meeting Minutes - Draft  
April 3, 2025 - Regular Meeting Minutes - Draft  
Attachments:  
5.2  
April 17, 2025 - Regular Meeting Minutes - Draft  
April 17, 2025 - Regular Meeting Minutes - Draft  
Attachments:  
6. STAFF BRIEFINGS  
6.1  
2025 LAGUNA ENVIRONMENTAL LABORATORY UPDATE  
The Laguna Environmental Laboratory is a part of Santa Rosa Water’s  
subregional wastewater treatment system and is staffed daily providing  
services to multiple City departments. The team of 14 includes  
laboratory aides, laboratory analysts, a programmer, and laboratory  
management. Changes in regulations as adopted by California  
Environmental Laboratory Accreditation Program required overhauling  
the technical program and quality systems for the Laboratory by  
January 1, 2024. Throughout 2024 the Laguna Environmental  
Laboratory has been working to implement and assess effectiveness of  
the new Quality Management System including the continual updating  
of Standard Operating Procedures and increased traceability for  
support equipment, instrumentation, and reagents. The Board may  
discuss this item and give direction to staff.  
Presentation (Uploaded 5.13.2025)  
Attachments:  
6.2  
2024 REGIONAL WATER REUSE SYSTEM ANNUAL COMPLIANCE  
UPDATE  
Staff will provide an overview of the Regional Water Reuse System’s  
applicable regulations, highlight permit requirements, and summarize  
compliance during 2024. The Board may discuss this item and provide  
direction to staff.  
Presentation (Uploaded 5.13.2025)  
Attachments:  
6.3  
CELEBRATING PUBLIC WORKS WEEK  
Staff will share this year's plans for celebrating National Public Works  
Week: May 18-24, 2025. The City of Santa Rosa will be honoring our  
public works professionals by receiving a proclamation at City Council  
on Tuesday, May 13, and hosting the 5th Annual CityWorks festival on  
May 21 at Santa Rosa’s Wednesday Night Market in Courthouse  
Square. The Board may discuss this item and provide direction to staff.  
Presentation (Uploaded 5.13.2025)  
Attachments:  
6.4  
SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY  
AQUIFER STORAGE AND RECOVERY PILOT STUDY  
Staff will provide information regarding a proposed grant funded Aquifer  
Storage and Recovery pilot study in partnership with the Santa Rosa  
Plain Groundwater Sustainability Agency. Utilizing Santa Rosa Water’s  
existing Martha Way Test Well, the project would investigate and  
demonstrate the hydraulic response of small-scale direct aquifer  
storage and recovery operations. The Board may discuss this item and  
provide direction to staff.  
Presentation (Uploaded 5.13.2025)  
Attachments:  
7. CONSENT ITEMS  
7.1  
RESOLUTION - AUTHORIZATION FOR THE DEPUTY DIRECTOR  
WATER RESOURCES TO SERVE AS A MEMBER OF THE  
ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA) REGION  
1 BOARD OF DIRECTORS  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by resolution, nominate Peter Martin as a  
member of the Association of California Water Agencies (ACWA)  
Region 1 Board for the 2026-2027 term.  
Staff Report  
Resolution  
Attachments:  
7.2  
MOTION - WAIVER OF COMPETITIVE PROCESS AND SOLE  
SOURCE AWARD FOR PURCHASE ORDER TO TW ASSOCIATES,  
INC. DBA MISCOWATER OF FOOTHILL RANCH, CALIFORNIA, FOR  
ANDRITZ AQUA SCREEN MAINTENANCE, PARTS AND SPECIALTY  
SERVICE  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, waive the competitive process and  
authorize the Purchasing Agent to issue a sole source Blanket  
Purchase Order (BPO), with any nonstandard terms to be negotiated by  
the City, for furnishing parts and specialty service as necessary to  
complete routine maintenance for two Andritz Aqua-screen fine screens,  
to TW Associates, Inc. dba MISCOwater, Foothill Ranch, California, in  
an amount not to exceed $756,112.00.  
Staff Report  
Attachments:  
Attachment 1 - Proposal  
7.3  
MOTION - APPROVAL - WAIVER OF COMPETITIVE BID AND  
ISSUANCE OF A PURCHASE ORDER TO BAILEY VALVE, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, authorize the waiver of competitive  
bid and issuance of a Purchase Order, with any nonstandard terms to  
be negotiated by the City, for the purchase of one new 12-inch Bailey  
Model B5 Electrical Motor Operated (EMO) pressure relief valve (PRV)  
and the modification of three (3) 12-inch Bailey Model B5 Mechanically  
Operated PRVs to Electrical Motor Operated (EMO) PRVs to Bailey  
Valve, Inc., Fresno, California in an amount not to exceed $360,000.00.  
Staff Report  
Attachments:  
Attachment 1 - Project Quotation  
7.4  
MOTION - APPROVAL - THIRD AMENDMENT TO BLANKET  
PURCHASE ORDER 166906 FOR ONE YEAR EXTENSION AND  
INCREASED COMPENSATION FOR FERRIC CHLORIDE DELIVERY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Third Amendment to Blanket Purchase Order (BPO)  
166906 with Texas Pencco, Inc., Sealy, Texas, for ferric chloride  
delivery to extend the BPO for a one-year period with no increase in  
unit price and to increase compensation in the amount of $300,000.00  
for a not to exceed cumulative value of $1,672,082.99.  
Staff Report  
Attachments:  
7.5  
MOTION - APPROVAL OF FOURTH AMENDMENT TO BLANKET  
PURCHASE ORDER 165392 - INCREASE COMPENSATION FOR  
ULTRAVIOLET DISINFECTION SYSTEM PARTS WITH TROJAN  
TECHNOLOGIES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Fourth Amendment to Blanket Purchase Order (BPO)  
165392 to increase compensation for ultraviolet disinfection system  
parts to Trojan Technologies, Inc., London, Ontario, Canada, in the  
amount of $300,000 for a total cumulative amount not to exceed  
$4,400,000.  
Staff Report  
Attachments:  
7.6  
MOTION - PROJECT WORK ORDER NO. A010139-2016-33  
APPROVAL - ENGINEERING DESIGN SERVICES FOR THE MCMINN  
AVE AND HUGHES AVE SEWER, WATER, AND STORM DRAIN  
IMPROVEMENTS PROJECT  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works (TPW) Department that the Board of  
Public Utilities (Board), by motion, approve Project Work Order No.  
A010139-2016-33 under the Master Professional Services Agreement  
with Coastland DCCM, of Santa Rosa, California, to provide  
Professional Engineering Design Services for the McMinn Ave and  
Hughes Ave Sewer, Water, and Storm Drain Improvements project in an  
amount not to exceed $627,317.00.  
Staff Report  
Attachments:  
Attachment 1- Location Map  
Attachment 2 - Project Work Order  
8. REPORT ITEMS  
8.1  
REPORT - WAIVER OF COMPETITIVE BIDDING AND  
PROFESSIONAL SERVICE AGREEMENT WITH TIV BRANDING  
BACKGROUND: The City of Santa Rosa Storm Water and Creeks team  
seeks a Waiver of Competitive Bid and a Professional Service  
Agreement (PSA) with TIV Branding for the development and  
implementation of strategic campaigns for compliance with the outreach  
objectives set forth in the National Pollutant Discharge Elimination  
System (NPDES) Permit (Order No. R1-2015-0030). The PSA will  
facilitate the expansion of existing programs developed over the last  
seven years, and the development of new programs and campaigns for  
collateral material, multicultural outreach, community outreach, and  
more. Building on an existing relationship with TIV will leverage work  
completed to date, help maintain brand consistency, and ensure  
efficiency during the rollout of new initiatives required for citywide  
compliance such as statewide trash amendments and pollutant total  
maximum daily loads (TMDLs).  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, (1) waive competitive bidding for a  
Professional Service Agreement (PSA) for public outreach services and  
(2) authorize the award of the PSA to TIV Branding in an amount not to  
exceed $105,000.  
Staff Report  
Attachments:  
Attachment 1 – Professional Services Agreement with TIV  
Presentation (Uploaded 5.13.2025)  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
11.1  
CITY OF SANTA ROSA RISK ASSESSMENT FOR PFOA AND PFOS -  
Provided for information.  
City of Santa Rosa Risk Assessment Letter for PFOA and P  
SB 454 (MCNERNEY) SUPPORT - Provided for information.  
SB 454 (McNerney) - Support Letter  
SB 601 (ALLEN) OPPOSITION - Provided for information.  
SB 601 (Allen) Opposition Letter  
AB 60 (PAPAN) SUPPORT - Provided for information.  
AB 60 (Papan) Support Letter  
AB 532 (RANSOM) SUPPORT - Provided for information.  
AB 532 (Ransom) Support Letter  
12. SUBCOMMITTEE REPORTS  
Attachments:  
11.2  
11.3  
11.4  
11.5  
Attachments:  
Attachments:  
Attachments:  
Attachments:  
13. BOARD MEMBER REPORTS  
14. DIRECTORS REPORTS  
15. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.