Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, July 17, 2025  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:32 p.m.  
5 -  
Present  
Chair Daniel Galvin III, Board Member Lisa Badenfort, Board Member  
Robin Bartholow, Board Member Duane De Witt, and Board Member  
Glen Wright  
2 - Vice Chair William Arnone Jr., and Board Member J. Matthew Mullan  
Absent  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. PROCLAMATION  
3.1  
PROCLAMATION - EMPLOYEE SERVICE RECOGNITION  
Chair Galvin read aloud the proclamation for retired Santa Rosa  
Water employee Patty Stapleton.  
Patty Stapleton spoke on her time with the City.  
4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
5. STUDY SESSION  
None.  
6. MINUTES APPROVAL  
6.1  
June 2, 2025 - Regular Meeting Minutes - Draft  
The June 2, 2025 Regular Meeting Minutes were approved as  
submitted.  
7. STAFF BRIEFINGS  
7.1  
2025 WILDFIRE PREPARATION  
Staff will update the Board on Santa Rosa Water’s wildfire  
preparedness efforts, including an update on projects that are improving  
our resiliency. The Board may discuss this item and give direction to  
staff.  
Joe Schiavone, Deputy Director - Water and Sewer Operations,  
presented and answered Board Member questions.  
8. CONSENT ITEMS  
A motion was made by Board Member Badenfort, seconded by Board  
Member Wright, to approve Consent Items 8.1 and 8.2.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Board Member Badenfort, Board Member Bartholow,  
Board Member De Witt and Board Member Wright  
2 - Vice Chair Arnone Jr. and Board Member Mullan  
Absent:  
8.1  
MOTION - APPROVAL OF AMENDMENT NO. 7 TO PROJECT WORK  
ORDER WITH WEST YOST ASSOCIATES - EMERGENCY WELL  
PUMP STATION - A PLACE TO PLAY - ENGINEERING SERVICES  
DURING CONSTRUCTION  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion, approve Amendment No. 7 to Project Work Order  
No. A010099-2014-15 with West Yost Associates of Santa Rosa,  
California, for the Emergency Well Pump Station - A Place to Play  
project for Engineering Services During Construction, increasing the  
contract amount by $99,000 for a total value of $598,948.00.  
This Consent - Motion was approved.  
8.2  
MOTION - THIRD AMENDMENT FOR AGREEMENT F002459  
ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH  
GILARDI & JACOBSEN AG SERVICES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board, by motion, approve amending contract F002459, Acceptance of  
Biosolids and Land Application, with Gilardi & Jacobsen Ag Services,  
Inc. (Gilardi & Jacobsen) to increase compensation payable under the  
Agreement by $125,000.00, which is an amount that accounts for the  
increase in the San Francisco Area Consumer Price Index (CPI) of  
3.1%, determined in March 2025, for a total maximum compensation of  
$458,418.95.  
This Consent - Motion was approved.  
9. REPORT ITEMS  
None.  
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
11. REFERRALS  
None.  
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
13. SUBCOMMITTEE REPORTS  
None.  
14. BOARD MEMBER REPORTS  
None.  
15. DIRECTORS REPORTS  
Director Burke reported and answered Board Member questions on:  
The annual two week Geysers shutdown is currently taking place  
and should be finished next week.  
The water quality section currently maintains an inventory of over  
12,000 backflow devices as required by our cross-connection  
control program. Our oversight of the program ensures our drinking  
water quality is protected from customer side hazards. The State  
adopted a new Cross-Connection Control Policy Handbook, which  
took effect on July 1, 2024. It required water retailers to develop a  
Cross-Connection Control Plan and submit it to the state by July 1,  
2025. Santa Rosa Water has had a Cross-Connection Control plan  
in place since 2004 and only a few changes to the existing plan  
were needed to bring the plan into compliance with these new  
regulations. Over the past two years staff have incorporated the new  
requirements assuring we are meeting the new regulations. Santa  
Rosa Water submitted our updated plan to the State a couple of  
months ago, in advance of the due date, and recently received  
positive feedback from the State Division of Drinking Water on our  
Plan, which is great news and a testament to the hard work by your  
Water Quality Team.  
Llano Trunk sewer lining project is currently underway. Last week,  
Santa Rosa Water staff met with Congressman Huffman's staff and  
provided a tour of Phase 1 and gave an overview of the project.  
Congressman Huffman has included a request for $2.293 million  
dollars for Phase 2 of the project and the request has advanced  
through the House Appropriations Committee.  
Regarding the Potter Valley Project License Surrender application, it  
is still expected that PG&E will submit their license surrender by July  
29 of this year. It will still include a non-project use of project lands  
component which will be for the New Eel Russian Facility. This  
facility will continue diversion from the Eel River to the Russian  
River. The Eel Russian Project Authority is the new Joint Powers  
Authority and they will implement and operate the New Eel Russian  
Facility. The nine parties which include the California Department of  
Fish and Wildlife, CalTrout, the Eel Russian Project Authority, the  
County of Humboldt, Mendocino County Inland Water and Power  
Commission, Round Valley Indian Tribes, Sonoma County, Sonoma  
Water, and Trout Unlimited have been working on a water diversion  
agreement and it is anticipated that the Eel Russian Project Authority  
Board will consider the agreement this coming Monday, and that  
Sonoma County and Sonoma Water will consider the agreement this  
coming Tuesday at their Board meeting.  
16. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)  
16.1  
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION  
Significant exposure to litigation pursuant to paragraph (2) of  
subdivision (d) and paragraph (3) of subdivision (e) of Government  
Code Section 54956.9: one potential case.  
Assistant City Attorney Hobstetter announced the Closed Session  
item.  
Chair Galvin recessed to Closed Session at 2:00 p.m. and  
announced a rollcall and report out will be done once Regular  
Session reconvenes.  
Chair Galvin reconvened the meeting at 2:49 p.m.  
Present 5 - Chair Daniel Galvin III, Board Member Lisa Badenfort,  
Board Member Robin Bartholow, Board Member Duane De Witt,  
and Board Member Glen Wright  
Absent 2 - Vice Chair William Arnone Jr. and Board Member  
Matthew J. Mullan  
Assistant City Attorney Hobstetter announced there was no  
reportable action taken during Closed Session.  
17. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:50 p.m. in honor of Patty  
Stapleton's retirement.  
The next Board of Public Utilities meeting is scheduled for August 7,  
2025 at 1:30 p.m.  
Approved on: August 7, 2025  
_____/S/______________________  
Michelle Montoya  
Recording Secretary