City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
JUNE 18, 2024  
COUNCIL MEMBER VICTORIA FLEMING WILL BE PARTICIPATING  
IN THE MEETING VIA TELECONFERENCE FROM  
1689 HAZEN SHORES CT, FREELAND, WASHINGTON, 98249.  
THIS AGENDA SHALL BE POSTED AT THE LOCATION.  
3:00 P.M. - CLOSED SESSION  
4:00 P.M. - REGULAR SESSION  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE (IT IS RECOMMENDED THAT SOCIAL DISTANCING BE  
OBSERVED).  
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:  
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE  
"IN PROGRESS" LINK TO VIEW;  
2. VIA ZOOM WEBINAR BY VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/89643446933, OR BY DIALING  
877-853-5257 AND ENTERING WEBINAR ID: 896 4344 6933;  
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND  
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting In-Person from  
Council Chamber or submitted in advance via email at  
cc-comment@srcity.org by 5:00 p.m. the Monday before the City  
Council Meeting.  
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH  
THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR PUBLIC COMMENT  
ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by completing a Speaker Card  
or signing up with the Administrator in Council Chamber.  
Advanced Public Comment Via E-mail: To submit an e-mailed public  
comment to the City Council, please send to: cc-comment@srcity.org by 5:00  
p.m., the Monday prior to the Council Meeting. Identify in the subject line of  
your e-mail the Agenda Item Number on which you wish to comment, and  
provide your name and comment in the body of the e-mail. E-mail public  
comments received by the deadline will be distributed to City Council  
members and uploaded to the agenda prior to the start of the City Council  
Meeting for public access.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on this agenda, but which are within the subject matter  
jurisdiction of the Council. The first public comment period on non-agenda  
items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited  
to twelve speakers selected randomly by the Mayor. Each speaker will be  
allowed up to three minutes. Speakers who do not have an opportunity to  
speak during this time will be allowed to make public comment under Agenda  
Item 18.  
3:00 P.M.  
1. CALL TO ORDER AND ROLL CALL  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Council Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).  
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak up to three minutes on items to be  
addressed in Closed Session.  
3.1  
CONFERENCE WITH LABOR NEGOTIATORS  
(Government Code Section 54957.6)  
Agency Designated Representatives: Maraskeshia Smith, City  
Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie,  
Human Resources Director; Siara Goyer, Employee Relations  
Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP.  
Employee Organizations: Santa Rosa Firefighters Association - Local  
1401 (representing City Employee Unit 2); Operating Engineers Local  
3, Maintenance and Utility System Operators (Employee Units 3 and  
16); Santa Rosa City Employees Association (Employee Units 4, 6, 7);  
Santa Rosa Police Officers Association, (Employee Unit 5); Service  
Employees International Union Local 1021, (Employee Units 8 and 14);  
Public Safety Management Association (Employee Unit 9); Executive  
Management (Employee Unit 10); Middle Management (Employee Unit  
11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13);  
City Attorney (Employee Unit 15); Santa Rosa City Attorneys’  
Association (Employee Unit 17), Santa Rosa Management Association  
(Employee Unit 18).  
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBER AND VIA ZOOM.  
4. STUDY SESSION - NONE.  
Study Session items are items for in-depth discussion and possible direction  
to staff. No action will be taken.  
4:00 P.M.  
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
7. PROCLAMATIONS/PRESENTATIONS - NONE.  
8. STAFF BRIEFINGS - NONE.  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. No action will be taken on these  
matters except to possibly place a particular item on a future agenda for  
Council consideration.  
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
9.1  
REPORT OF SETTLEMENTS AND ACTIVE LITIGATION  
The City Attorney will report on settlements over $50,000 through May  
2024 as well as provide a summary of pending litigation against the  
City.  
Litigation Report  
Attachments:  
10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS  
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
11.1.1 Council Subcommittee Reports  
11.1.2 Sonoma County Transportation Authority/Regional Climate  
Protection Authority (SCTA/RCPA)  
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
11.1.4 Association of Bay Area Governments (ABAG)  
11.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
11.1.6 Sonoma Clean Power Authority (SCPA)  
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
11.1.8 Groundwater Sustainability Agency (GSA)  
11.1.9 Sonoma County Homeless Coalition  
11.1.10 Renewal Enterprise District (RED)  
11.1.11 Public Safety Subcommittee  
11.1.12 Other  
12. APPROVAL OF MINUTES  
12.1  
12.2  
12.3  
May 21, 2024 Regular Meeting Minutes.  
Draft Minutes  
June 4, 2024, Regular Meeting Minutes.  
Draft Minutes  
June 6, 2024, Special Meeting Minutes.  
Attachments:  
Attachments:  
Draft Minutes  
Attachments:  
13. CONSENT ITEMS  
13.1  
MOTION - CONTRACT AWARD FOR THE TRANSIT MALL ROADBED  
REHABILITATION PROJECT  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by motion, award Contract  
No. C02395, Transit Mall Roadbed Rehabilitation (“Project”), in the  
amount of $1,048,835 to the lowest responsible bidder, Ghilotti Bros.,  
Inc. of San Rafael, California, approve a 15% contract contingency, and  
authorize a total contract amount of $1,206,160.25.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - Summary of Bids  
13.2  
MOTION - 2023 GENERAL PLAN ANNUAL REPORT  
RECOMMENDATION: It is recommended by the Planning and  
Economic Development Department that the Council, by motion, receive  
and approve the 2023 General Plan, Inclusionary Housing, and Growth  
Management Annual Review report.  
Staff Report  
Attachments:  
Attachment 1 - GP Annual Review Report 2023  
13.3  
RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL  
SERVICES AGREEMENT F002543 WITH MATRIX CONSULTING,  
LTD  
RECOMMENDATION: It is recommended by the Planning and  
Economic Development Department that the Council, by resolution,  
approve the Second Amendment to Professional Services Agreement  
Number F002543 with Matrix Consulting Group, LTD of San Mateo,  
California, to include the preparation of a strategic plan specifically for  
the Code Enforcement division with an increase in compensation of  
$49,980 for a total not-to-exceed amount under the Agreement of  
$141,480.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Second Amendment to PSA No. F002543 with M  
13.4  
RESOLUTION - APPROVAL OF PROFESSIONAL SERVICE  
AGREEMENT F002802 FOR TRANSLATION AND INTERPRETATION  
SERVICES WITH ACCENT ON LANGUAGES INC.  
RECOMMENDATION: It is recommended by the Finance Department  
that the Council, by resolution, approve a three-year Professional  
Service Agreement F002802, with two (2), one-year renewal options, to  
provide citywide translation and interpretation services with Accent On  
Languages, Inc., Berkeley, California in an amount not to exceed  
$300,000.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Professional Service Agreement  
13.5  
RESOLUTION - AUTHORIZING SUBMITTAL OF A COMMUNITY  
SPACES MATCHING GRANT APPLICATION TO THE SONOMA  
COUNTY AGRICULTURAL PRESERVATION AND OPEN SPACE  
DISTRICT FOR IMPROVEMENTS AT LOWER COLGAN CREEK  
NEIGHBORHOOD PARK  
RECOMMENDATION: It is recommended by the Recreation and Parks  
Department that the Council, by resolution: 1) approve a matching grant  
application to the Sonoma County Agricultural Preservation and Open  
Space District (District) for master planning, design, and construction of  
the Lower Colgan Creek Neighborhood Improvement Project (Project)  
in the amount of $1,550,000 and authorize the City Manager or  
designee to submit the grant application on behalf of the Recreation  
and Parks Department; 2) authorize the City Manager or designee to  
accept the grant and execute any and all grant agreements,  
conservation easements, and amendments thereto, and all other  
documents necessary for the completion of the planning, design, and  
construction of the Project and subject to approval by the City Attorney;  
and 3) authorize the Chief Financial Officer to increase appropriations  
by the approved grant amount.  
Staff Report  
Resolution  
Attachments:  
13.6  
RESOLUTION - GOVERNOR’S OFFICE OF EMERGENCY SERVICES  
(CALOES) DESIGNATION OF APPLICANT'S AGENT RESOLUTION  
FOR NON-STATE AGENCIES  
RECOMMENDATION: It is recommended by the Santa Rosa Fire  
Department (SRFD) that the Council, by resolution, grant the City  
Manager, Assistant City Managers and the Mayor the ability to sign on  
behalf of the City as Authorized Agents on state and federal grant  
applications and other forms related to disaster financial assistance for  
a period of 3 years.  
Staff Report  
Attachments:  
Resolution - Designation of Applicants Agent  
13.7  
RESOLUTION - FIFTH AMENDMENT TO AGREEMENT F002014  
WITH LEGAL AID OF SONOMA COUNTY  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Council, by resolution,  
approve a Fifth Amendment to Professional Services Agreement  
Number F002014 with Legal Aid of Sonoma County to increase  
compensation by $111,000 from the General Fund for a total amount  
not to exceed $599,000, and to extend the time of performance from  
June 30, 2024 through June 30, 2025.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - 2024-25 Fifth Amendment to Agreement  
13.8  
RESOLUTION - APPROVAL OF FY 2024/2025 GRANT  
AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND  
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)  
RECOMMENDATION: It is recommended by the Housing and  
Community Services Department that the Council, by resolution: 1)  
approve the Fiscal Year 2024/2025 Grant Agreements for public service  
funds with the Living Room, Catholic Charities of the Diocese of Santa  
Rosa (The Caritas Family Center and Caritas Drop-In Center), fair  
housing funds with Fair Housing Advocates of Northern California, and  
Housing Opportunities for Persons with AIDS (HOPWA) funds with  
Face to Face/The Sonoma County AIDS Network in the combined  
amount of $1,038,597; and 2) authorize the Director of Housing and  
Community Services or their designee to execute the Grant Agreements  
and any future amendments thereto for public services, fair housing,  
and HOPWA; 3) authorize the City Manager or their designee to  
execute any forms or documents required by HUD to implement the  
Grant Agreements.  
Staff Report  
Resolution  
Exhibit A  
Exhibit B  
Exhibit C  
Exhibit D  
Exhibit E  
Attachments:  
13.9  
RESOLUTION - APPROVING PROFESSIONAL SERVICES  
AGREEMENT WITH MV TRANSPORTATION, INC. FOR ADA  
PARATRANSIT ELIGIBILITY, PARATRANSIT SERVICE, AND  
DEVIATED-FIXED ROUTE SERVICE  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department that the Council, by resolution, approve and  
authorize the City Manager or designee to negotiate and execute a  
Professional Services Agreement with MV Transportation, Inc. of  
Fairfield, California, to operate the City’s paratransit eligibility process,  
paratransit service, and deviated fixed-route service for a three-year  
term in the amount of $7,405,473.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Professional Services Agreement  
13.10  
RESOLUTION - APPROPRIATIONS LIMIT FOR FISCAL YEAR  
2024-25  
RECOMMENDATION: It is recommended by the Finance Department  
that the Council, by resolution, (1) adopt the Article XIIIB appropriation  
limit for the City of Santa Rosa at $331,203,000 for the Fiscal Year  
2024-25; and (2) approve the inflation and population factors used in  
the calculation of the limit for Fiscal Year 2024-25.  
Staff Report  
Attachments:  
Attachment 1 – Article XIIIB Appropriations Limit Calculatio  
Resolution  
14. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council. This public comment period will begin no earlier than 5:00 p.m.  
and will be limited to twelve speakers selected randomly by the Mayor. Each  
speaker will be allowed up to three minutes. Speakers who do not have an  
opportunity to speak during this time will be allowed to make public comment  
under Agenda Item 18.  
15. REPORT ITEMS - NONE.  
16. PUBLIC HEARINGS  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
16.1  
PUBLIC HEARING - PUBLIC HEARING ON ADOPTION OF THE CITY  
OF SANTA ROSA FY 2024-25 OPERATIONS & MAINTENANCE  
BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET  
BACKGROUND: The City Council will hold a public hearing to consider  
the FY 2024-25 Operations and Maintenance Budget and the FY  
2024-25 Capital Improvement Program (CIP) Budget. Staff will provide  
an overview of the Operations and Maintenance Budget and the CIP  
Budget with information on any changes that have been included since  
the Study Session in May.  
RECOMMENDATION: It is recommended by the City Manager and the  
Finance Department that Council: 1) hold a Public Hearing to consider  
the Fiscal Year (FY) 2024-25 Operations and Maintenance Budget and  
the FY 2024-25 Capital Improvement Program (CIP) Budget; 2) by five  
separate resolutions adopt the City FY 2024-25 Operations and  
Maintenance Budget and FY 2024-25 Capital Improvement Program  
Budget; and 3) by resolution amend, the Police, Fire and Violence  
Prevention Partnership Public Safety and Prevention Transaction and  
Use Tax Implementation Plan (formerly Measure O) to adjust for Fiscal  
Year 2024-25 budget and forecasted budget amounts for all Public  
Safety and Prevention (PSAP) and programs.  
Staff Report  
Attachments:  
Attachment 1 - Proposed FY 2024-25 Operations and Main  
Attachment 2 - Proposed FY 2024-25 Capital Improvement  
Resolution - Primary  
Exhibit A - Primary Resolution Master Professional Service  
Resolution - Primary Recreation & Parks  
Resolution - FTE 24-25  
Resolution - FTE Recreation & Parks  
Resolution - Storm Water Assessment  
Resolution - PSAP FY 2024-25  
Exhibit A - PSAP Implementation Plan  
Public Hearing Notice  
Presentation  
17. WRITTEN COMMUNICATIONS - NONE.  
18. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on this agenda, but which are within the subject matter jurisdiction of  
the Council and not able to speak under Agenda Item 14. Each speaker will  
be allowed up to three minutes.  
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
20. ADJOURNMENT OF MEETING  
21. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
21.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is  
required.  
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and  
amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City  
Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure  
public trust, engage the community, and establish a system of transparency, public participation, and  
collaboration. To view a full versions of the Open Government Ordinances go to  
http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper  
copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at  
711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office  
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City  
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.  
Meeting information can also be accessed via the internet at http://srcity.org  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.