Agenda - City Council

Attachment 1 – Senate Bill 10

Attachments:

Attachment 2 – Assembly Bill 1033

Attachment 3 - Current Workload of Advance Planning

Draft Minutes - May 5, 2026

4:00 P.M.

5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

7. PROCLAMATIONS/PRESENTATIONS

7.1

PROCLAMATION - FOSTER CARE AWARENESS MONTH - MAY

2026

Proclamation

PROCLAMATION - ERITREAN INDEPENDENCE DAY

Proclamation

Attachments:

7.2

Attachments:

8. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. Council will take no action on

these matters except to possibly place a particular item on a future agenda for

Council consideration.

8.1

COMMUNITY EMPOWERMENT PLAN UPDATE

This is a standing item on the agenda. Council will take no action

except for possible direction to staff. This item has no impact on current

fiscal year budget.

9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

11. MAYOR'S/COUNCIL MEMBERS’ REPORTS

11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

11.1.1 Council Subcommittee Reports

11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)

11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

11.1.4 Association of Bay Area Governments (ABAG)

11.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

11.1.6 Sonoma Clean Power Authority (SCPA)

11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

11.1.8 Groundwater Sustainability Agency (GSA)

11.1.9 Sonoma County Homeless Coalition

11.1.10 Renewal Enterprise District (RED)

11.1.11 Public Safety Subcommittee

11.1.12 Other

12. APPROVAL OF MINUTES

12.1

May 5 and 6, 2026, Regular Meeting Minutes.

Draft Minutes - May 6, 2026

Attachments:

12.2

12.3

May 12, 2026, Regular Meeting Minutes.

Draft Minutes

May 15, 2026, Special Meeting Minutes.

Attachments:

Draft Minutes

Attachments:

13. CONSENT ITEMS

13.1

MOTION - APPROVAL - GENERAL SERVICE AGREEMENT NUMBER

F003219 FOR ABANDONED VEHICLE ABATEMENT SERVICES

RECOMMENDATION: The Police Department recommends that the

Council, by motion, approve a two-year General Services Agreement

Number F003219 with Cream’s Towing, Inc., Santa Rosa, California, for

abandoned vehicle abatement services for a total amount of $300,000,

and authorizes the Purchasing Agent to make non-substantive changes

to the Agreement, subject to approval by the City Attorney, and execute

the Agreement. This item has no impact on current fiscal year budget.

Attachment 1 - General Services Agreement

Attachments:

13.2

MOTION - FIRST AMENDMENT TO INTERGOVERNMENTAL

AGREEMENT NUMBER F002610 WITH THE RECORDS

MANAGEMENT DIVISION OF THE INFORMATION SYSTEMS

DEPARTMENT OF THE COUNTY OF SONOMA, CALIFORNIA

RECOMMENDATION: The Finance Department recommends that the

Council, by motion, approve the First Amendment to Intergovernmental

Agreement Number F002610 with the Records Management Division of

the Information Systems Department of the County Of Sonoma,

California to extend the term one year and increase compensation in

the amount of $200,000, for a total contract not to exceed amount of

$700,000 and authorize the Purchasing Agent to make non-substantive

changes to the Amendment, subject to approval by the City Attorney,

and execute the Amendment. This item has no impact on current fiscal

year budget.

Attachment 1- First Amendment

Attachments:

13.3

MOTION - SECOND AMENDMENT TO BLANKET PURCHASE

ORDER 169623 WITH ENVIRONMENTAL LOGISTICS, INC.

RECOMMENDATION: The Finance Department recommends that the

Council, by motion, approve the Second Amendment to Blanket

Purchase Order (BPO) Number 169623 with Environmental Logistics,

Inc., Bloomington, California, to extend the term one (1) year and

increase compensation in the amount of $150,000, for a total BPO

amount not to exceed $449,000 and authorize the Purchasing Agent to

execute the Amendment. This item has no impact on current fiscal year

budget.

Attachment 1 - Exhibit A - 2026-27 Rate Sheet

Attachments:

13.4

MOTION - CONSTRUCTION CONTRACT AWARD - C02557

BENNETT VALLEY PAVEMENT MAINTENANCE

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion, award Contract

No. C02557 Bennett Valley Pavement Maintenance, in the amount of

$644,000 to the lowest responsible bidder, Union Pavement Services,

Inc. of Modesto, California, approve a 10% contract contingency in the

amount of $64,400, and authorize the City Manager or designee to

execute the Contract and any change orders in a total contract amount

of $708,400. The source of funds is the Capital Improvement Fund. No

City General Fund money is included in this project.

Attachment 1 - Location Map

Attachments:

Attachment 2 - Summary of Bids

13.5

MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER

FOR THE PURCHASE OF SIX (6) INTERNATIONAL HX620

VOCATIONAL TRUCKS

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion, approve a

Purchase Order to purchase six (6) International HX620 Vocational

trucks from Peterson Trucks, Inc. of Santa Rosa, California, utilizing

cooperative purchasing through the Sourcewell Cooperative Contract

032824-NVS for a total not-to-exceed amount of $1,644,781.13, and

authorize the Purchasing Agent to execute the Purchase Order. This

item has no impact on the current fiscal year budget.

Attachment 1 - Sourcewell Contract

Attachments:

Attachment 2 - Vendor Pricing-SR Water

Attachment 3 - Vendor Pricing-TPW Asphalt Body

Attachment 4 - Vendor Pricing-TPW Swap Loader

13.6

RESOLUTION - APPROVAL OF A COOPERATIVE AGREEMENT

WITH CALTRANS FOR STONY POINT ROAD PROJECT INITIATION

DOCUMENT

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by resolution, approve a

Cooperative Agreement with the State of California, acting through its

Department of Transportation (Caltrans) to provide support services for

development of a Stony Point Road Project Initiation Document in the

amount of $170,000, authorize the City Manager to execute the

Agreement, and authorize the City Manager to make non-substantive

changes subject to approval by the City Attorney. This item has no

impact on current fiscal year budget.

Attachments:

Exhibit A - Cooperative Agreement

13.7

RESOLUTION - APPROVAL OF A CONSTRUCTION AND FUNDING

AGREEMENT WITH SONOMA-MARIN AREA RAIL TRANSIT

DISTRICT FOR WEST THIRD STREET SIGNALIZED GRADE

CROSSING IMPROVEMENTS

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by resolution, approve a

Construction and Funding Agreement with Sonoma-Marin Area Rail

Transit District (SMART) for construction of a traffic signal at West

Third Street and the SMART Multiuse Path in the amount of

$1,181,887.50, authorize the City Manager to execute the Agreement,

and authorize the City Manager to make non-substantive changes

subject to approval by the City Attorney. This item has no impact on

current fiscal year budget.

Attachments:

Exhibit A - Construction and Funding Agreement

13.8

RESOLUTION - APPROVAL OF GRANT OF UTILITY EASEMENT

FOR HEARN COMMUNITY HUB

RECOMMENDATION: The Transportation and Public Works

Department and Real Estate Services recommend that the Council, by

resolution: 1) approve the grant of an easement over a portion of City

owned property located at 976, 980 and 1004 Hearn Avenue, APN

043-191-025 (formerly known as APNs 043-191-018, -019, and -020)

(collectively, the “Property”), to Pacific Gas and Electric Company,

Pacific Bell Telephone Company, Sonic Telecom, LLC, Comcast Cable

Communications, LLC, and CENIC Broadband Initiatives LLC, or any of

their affiliates (collectively, the “Grantees”), and authorize the Director

of Transportation and Public Works to negotiate non-substantive

changes to the easement deed, subject to approval by the City

Attorney, and to execute the easement deed; and 2) authorize the grant

of future utility easements within the same area of the Property to any

utility as may be necessary to support City facilities, and authorize the

Director of Transportation and Public Works to negotiate such

easement deeds, subject to approval by the City Attorney, and to

execute the same. This item has no impact on current fiscal year

budget.

Exhibit A

Attachments:

13.9

RESOLUTION - APPROVAL OF FISCAL YEAR 2026/2027 GRANT

AGREEMENTS FOR PUBLIC SERVICES AND FAIR HOUSING (THIS

ITEM IS CONTINUED TO THE JUNE 16, 2026, REGULAR MEETING)

RECOMMENDATION: The Housing and Community Services

Department recommends that the Council, by resolution: 1) approve

the Fiscal Year 2026/2027 Grant Agreements for public services with

the Living Room, Catholic Charities of the Diocese of Santa Rosa DBA

Catholic Charities of Northwest California (Caritas Family Center,

Caritas Drop-In Center, Homeless Outreach Services Team, and

Samuel L. Jones Hall Homeless Shelter), and fair housing with Fair

Housing Advocates of Northern California in the combined amount of

$3,077,647; 2) authorize the Director of Housing and Community

Services or their designee to execute the Grant Agreements and any

future amendments thereto for public services and fair housing; and 3)

authorize the City Manager or their designee to execute any forms or

documents required by the U.S. Department of Housing and Urban

Development (HUD) to implement the Grant Agreements. All funds in

this item are included in the Fiscal Year 2026/2027 budget.

13.10

RESOLUTION - AGREEMENT TO PROVIDE ADMINISTRATIVE

HEARING OFFICER SERVICES

RECOMMENDATION: The Planning and Economic Development

Department recommends that the Council, by resolution, approve six (6)

seven-year agreements for Administrative Hearing Officer Services

with: 1) Civica Law, Irvine, California; 2) Palacios Law Office, Riverside,

California; 3) Jones Mayer, Fullerton, California; 4) Nastich Law,

Berkeley, California; 5) Robert M. Snider, Palm Desert, California; and

6) Serviam by Wright LLP, Irvine, California, for the purpose of

providing Administrative Hearing support, in the amount of $50,000 per

contract awarded, for a total aggregate not to exceed $300,000. This

item has no impact on the current fiscal year budget.

Attachments:

Exhibit A - General Services Agreement Template

13.11

RESOLUTION - GENERAL MUNICIPAL ELECTION - NOVEMBER 3,

2026: CALLING THE ELECTION, REQUESTING CONSOLIDATION

WITH THE STATEWIDE GENERAL ELECTION AND ADOPTING

REGULATIONS PERTAINING TO CANDIDATE STATEMENTS

RECOMMENDATION: The City Clerk recommends that the Council, by

two resolutions: 1) call and request to consolidate the November 3,

2026, General Municipal Election for the elective offices for Council

Districts 2, 4, and 6 with the Statewide General Election; and 2) adopt

regulations pertaining to candidate statements as required by Elections

Code Sections 13307 and 13308.

Attachment 1 - 2026 Election Calendar

Attachments:

Resolution 1 - Calling Election

Resolution 2 - Candidate Statements

13.12

RESOLUTION - APPOINTMENT OF INTERIM CITY MANAGER,

APPROVAL OF INTERIM CITY MANAGER EMPLOYMENT

AGREEMENT AND ADOPTION OF SALARY

RECOMMENDATION: The Human Resources Department

recommends that the Council, by resolution, appoint Jason Nutt to the

office of Interim City Manager and approve an Employment Agreement

for the Interim City Manager position. It is further recommended that the

Council, introduce an ordinance entitled: Ordinance of the Council of

the City of Santa Rosa Establishing a Monthly Salary of $28,452.33

($341,428.00 annually) and Other Compensation and Benefits for the

Interim City Manager.

Attachments:

13.13

RESOLUTION - APPOINTMENT OF CITY ATTORNEY AND

APPROVE EMPLOYMENT AGREEMENT BY RESOLUTION AND

SETTING COMPENSATION AND BENEFITS BY ORDINANCE

RECOMMENDATION: The Human Resources Department

recommends that the Council, by resolution, appoint Ashle Crocker to

the office of City Attorney and approve an Employment Agreement for

the City Attorney position. It is further recommended that the Council

introduce an ordinance entitled: Ordinance of the Council of the City of

Santa Rosa Establishing a Monthly Salary of $25,480.00 ($305,760.00

annually) and Other Compensation and Benefits for the City Attorney.

Attachments:

13.14

ORDINANCE ADOPTION SECOND READING - ORDINANCE

ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF

SANTA ROSA TO AMEND CHAPTER 18-46 - 2025 CALIFORNIA

WILDLAND URBAN INTERFACE CODE ADDING SECTION 18-46.202

- DEFINITIONS, WITH LOCAL AMENDMENT, AND UPDATE THE

EXISTING DESIGNATED WILDLAND URBAN INTERFACE AREA

RECOMMENDATION: The Fire Department recommends that the

Council approve the second reading and adopt an ordinance to amend

Chapter 18-46 - 2025 California Wildland Urban Interface Code to add

Section 18-46.202 Definitions, with local amendments, to the Santa

Rosa City Code and update the existing designated Wildland Urban

Interface Area. This ordinance, introduced at the May 12, 2026, Regular

Meeting, passed by a 6-0-0-1 vote (Stapp recused).

Exhibit A - Wildland-Urban Interface Fire Area

Attachments:

Correspondence

13.15

ORDINANCE ADOPTION SECOND READING - ORDINANCE

ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF

SANTA ROSA TO AMEND CHAPTER 1-10 - OPEN GOVERNMENT

OF THE SANTA ROSA CITY CODE RELATED TO SB 707 BROWN

ACT UPDATES

RECOMMENDATION: The City Clerk’s and City Attorney’s Offices

recommend that the Council approve the second reading of ordinance

entitled Ordinance of the Council of the City of Santa Rosa to amend

Chapter 1-10 - Open Government of the Santa Rosa City Code Related

to SB 707 Brown Act Updates. This ordinance, introduced at the May

12, 2026, Regular Meeting, passed by a 6-0-1-0 vote (Fleming Absent).

Attachments:

13.16

ORDINANCE ADOPTION SECOND READING - ORDINANCE

ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF

SANTA ROSA PRE-ZONING THE PROPERTY LOCATED AT 1977

MARSH ROAD TO THE RURAL RESIDENTIAL (RR-20) ZONING

DISTRICT, ASSESSOR’S PARCEL NUMBER 036-035-011 - FILE

NUMBER PLN25-0580

RECOMMENDATION: The Planning Commission and Planning and

Economic Development Department recommend that the Council

approve the second reading and adopt an ordinance to Pre-zone the

property located at 1977 Marsh Road to the RR-20 (Rural Residential)

zoning district, consistent with the Very Low Density Residential

General Plan land use designation. This ordinance, introduced at the

May 12, 2026, Regular Meeting, passed by a 6-0-1-0 vote (Fleming

absent).

Attachments:

13.17

ORDINANCE ADOPTION SECOND READING - ORDINANCE

ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF

SANTA ROSA ADOPTING A TEXT AMENDMENT TO THE PLANNED

DEVELOPMENT 0308 POLICY STATEMENT FOR THE PROPERTY

LOCATED AT 5555 MONTGOMERY DRIVE - ASSESSOR’S PARCEL

NUMBER 031-080-034, FILE NUMBER MJP14-012 (REZ14-016)

RECOMMENDATION: The Planning Commission and the Planning and

Economic Development Department recommends that the Council

approve the second reading and adopt an ordinance to amend the text

of the Spring Lake Village Planned Development Policy Statement

(PD-0308). This ordinance, introduced at the May 12, 2026, Regular

Meeting, passed by a 6-1-0-0 vote (Alvarez no).

Exhibit A - Planned Development 0308 Policy Statement

Attachments:

13.18

ORDINANCE ADOPTION SECOND READING - ORDINANCE

ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF

SANTA ROSA AMENDING TITLE 20 OF THE SANTA ROSA CITY

CODE BY RECLASSIFYING THE PROPERTY FOR THE SPRING

LAKE VILLAGE EAST GROVE PROJECT, LOCATED AT 225 LOS

ALAMOS ROAD FROM RR-40-SR (RURAL RESIDENTIAL - SCENIC

ROAD) TO THE PD-0308-SR (PLANNED DEVELOPMENT-SCENIC

ROAD) ZONING DISTRICT - ASSESSOR’S PARCEL NUMBER

031-101-026; FILE NUMBER MJP14-012 (REZ14-016)

RECOMMENDATION: The Planning Commission and the Planning and

Economic Development Department recommend that the Council

approve the second reading and adopt an ordinance to rezone the

property located at 225 Los Alamos Road from Rural Residential-Scenic

Road (RR-40-SR) to Planned Development-Scenic Road

(PD-0308-SR). This ordinance, introduced at the May 12, 2026,

Regular Meeting, passed by a 6-1-0-0 vote (Alvarez no).

Exhibit A - Planned Development 0308 Policy Statement

Attachments:

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 18.

15. REPORT ITEMS

15.1

REPORT - LET’S TALK, SANTA ROSA REPORT

BACKGROUND: This report summarizes key findings from the “Let’s

Talk, Santa Rosa” survey, examines areas of agreement and

disagreement among community members, and contextualizes those

perceptions alongside performance data and prior surveys to inform

future policy and budget decisions. Staff will provide updated

participation numbers and analysis at the Council meeting because

outreach and data collection are ongoing.

RECOMMENDATION: The Communications and Intergovernmental

Relations Office recommends that the Council receive a report on the

Let’s Talk, Santa Rosa community engagement initiative. This item has

no impact on current fiscal year budget.

Attachment 1 - Appendix 1

Attachments:

15.2

REPORT - INDEPENDENT POLICE AUDITOR ANNUAL REPORT

(THIS ITEM IS CONTINUED TO THE JUNE 16, 2026, REGULAR

MEETING)

BACKGROUND: On November 30, 2021, the City entered contract with

the OIR Group to become an independent auditor of the Santa Rosa

Police Department. The OIR group reports directly to the City Manager

and reviews internal investigations, conducts audits of policies,

practices, and records, and conducts community outreach.

RECOMMENDATION: The Interim City Manager recommends that the

Council receive a presentation by the OIR Group, LLC, of the annual

report of the Santa Rosa Police Department oversight. This is for

information and no action will be taken. This item has no impact on

current fiscal year budget.

15.3

REPORT - AUTHORIZATION TO EXECUTE AN AMENDMENT WITH

CALPERS TO BEGIN FRESH START PROGRAM FOR PAYOFF OF

UNFUNDED LIABILITY

BACKGROUND: The City of Santa Rosa faces a citywide $482 million

Unfunded Accrued Liability (UAL) based on the most recent CalPERS

valuation of the City’s pension plans. Without intervention, General

Fund pension payments are projected to rise to $49 million by FY 2031.

Following an evaluation by NHA Advisors, staff has identified a strategy

that leverages $26 million in restricted pension funds to achieve $37

million in total cost avoidance, a more balanced amortization schedule

and retire UAL debt six years earlier than currently scheduled.

RECOMMENDATION: The Finance Department recommends that the

Council, by resolution: 1) authorize the City Manager to execute an

amendment to the City’s contract with CalPERS to implement a “Fresh

Start” re-amortization of the City’s Unfunded Accrued Liability (UAL);

and 2) approve the strategic use of $26 million in restricted pension

funds to support budget stability and long-term pension cost avoidance.

Attachment 1 - CalPERS Proposal - Fire Plan

Attachments:

Attachment 2 - CalPERS Proposal - Miscellaneous Plan

Attachment 3 - CalPERS Proposal - Police Plan

16. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

16.1

PUBLIC HEARING - 2025 URBAN WATER MANAGEMENT PLAN AND

2025 WATER SHORTAGE CONTINGENCY PLAN

BACKGROUND: The Urban Water Management Planning Act (Act)

requires every urban water supplier that provides water for municipal

purposes to more than 3,000 connections or supplies more than 3,000

acre-feet per year (AFY) of water to adopt and submit an Urban Water

Management Plan (UWMP) to the California Department of Water

Resources (DWR) every five years. The Act requires updates to

specific information in the UWMP regarding the system, forecasted

future supplies and demands, and requires the urban water supplier to

hold a public hearing of their governing body to review and adopt the

UWMP. The Act also includes a requirement to prepare a Water

Shortage Contingency Plan (Shortage Plan), which details how a water

supplier plans to respond to water shortage levels ranging from up to 10

percent to over 50 percent.

The City’s previous UWMP and Shortage Plan, the 2020 UWMP and

Shortage Plan, were last adopted by the City Council in June 2021. The

Shortage Plan was subsequently amended by the City Council in

November 2021. The deadline for water suppliers to adopt and submit

their adopted 2025 UWMP and Shortage Plan is July 1, 2026.

RECOMMENDATION: The Board of Public Utilities and Santa Rosa

Water recommend that the Council hold a public hearing to receive

comments on the 2025 Urban Water Management Plan and 2025 Water

Shortage Contingency Plan. Adoption of these documents will be

considered at the June 16, 2026 City Council meeting. This item has no

impact on current fiscal year budget.

Attachment 1 - Draft 2025 Urban Water Management Plan

Attachments:

Attachment 2 - Draft 2025 Water Shortage Contingency Pla

Attachment 3 - Draft Resolution

Public Hearing Notice