Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
OCTOBER 16, 2025  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT  
100 SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE  
"IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED  
ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM  
BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86259959811, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 862 5995 9811.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO  
AB 2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT  
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please  
contact Michelle Montoya at mmontoya@srcity.org  
1:30 P.M. (VIA IN-PERSON)  
1. CALL TO ORDER AND ROLL CALL  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
October 2, 2025 - Regular Meeting Minutes - Draft  
October 2, 2025 - Regular Meeting Minutes - Draft  
Attachments:  
6. STAFF BRIEFINGS  
6.1  
ANNUAL WATER LOSS OVERVIEW  
Staff will update the Board on the state mandated annual water loss  
audit, including background on the process, a review of trends, and an  
overview on how the department actively tracks and manages water  
losses. The Board may discuss this item and give direction to staff.  
7. CONSENT ITEMS  
7.1  
MOTION - APPROVAL OF A SECOND AMENDMENT TO  
PROFESSIONAL SERVICES AGREEMENT WITH MONTROSE AIR  
QUALITY, LLC  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the Second Amendment to  
Professional Services Agreement (PSA) F002411 with Montrose Air  
Quality Services, LLC (Montrose) to provide routine and non-routine  
emission monitoring for compliance with Bay Area Air Quality District  
permit requirements, extending the contract through 2027 and adding  
compensation in the amount of $300,000 for a total amount not to  
exceed $565,000.  
Staff Report  
Attachments:  
Attachment 1 - Second Amendment to Professional Service  
7.2  
RESOLUTION - APPROVAL OF SOLE SOURCE CONTRACT  
SPECIFICATIONS FOR VARIOUS ELECTRICAL, MECHANICAL, AND  
GENERATOR EQUIPMENT AND SERVICES FOR THE COUNTRY  
MANOR SEWER LIFT STATION 10 REPLACEMENT AND SPRING  
LAKE SEWER LIFT STATION 16 GENERATOR IMPROVEMENTS  
PROJECT, CONTRACT NO. C02387  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by resolution, find that the various electrical, mechanical, and  
generator equipment and services for the Country Manor Sewer Lift  
Station 10 Replacement and Spring Lake Sewer Lift Station 16  
Generator Improvements project, contract no. C02387 shall be  
designated by specific brand or trade name in the contract  
specifications in order to match other products or equipment in use in  
existing Water Department facilities.  
Staff Report  
Resolution  
Attachments:  
7.3  
MOTION - APPROVAL OF FIFTH AMENDMENT TO PROFESSIONAL  
SERVICES AGREEMENT - ENGINEERING SERVICES FOR BACKUP  
GENERATORS - WATER AND WASTEWATER FACILITIES PROJECT  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion, (1) approve the fifth amendment to Professional  
Services Agreement No. F002153 with Brelje & Race Consulting  
Engineers, to provide engineering services during construction for the  
Backup Generators - Water and Wastewater Facilities project,  
increasing the contract amount by $49,860, for a total authorized  
amount of $1,400,110; and (2) with this approval, ratify the third  
amendment to Agreement No. F002153 and confirm the Board of Public  
Utilities’ intent in approving the third amendment.  
Staff Report  
Attachments:  
Attachment 1 - Location Map and Information  
Attachment 2 - Fifth Amendment to PSA No. F002153  
8. REPORT ITEMS  
None.  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
12. SUBCOMMITTEE REPORTS  
13. BOARD MEMBER REPORTS  
14. DIRECTORS REPORTS  
15. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.