Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
MAY 7, 2026  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT  
100 SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE  
"IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED  
ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM  
BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/82448675406, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 824 4867 5406.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY  
BASED ON JUST CAUSE UNDER THE BROWN ACT, THE CITY  
WILL ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM  
LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please  
contact Michelle Montoya at mmontoya@srcity.org  
1:30 P.M.  
1. CALL TO ORDER AND ROLL CALL  
2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)  
This time is reserved for any Board Member to announce remote participation  
under the “Just Cause” provision of Government Code Section 54953.8.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
None.  
5. PRESENTATION  
5.1  
PRESENTATION - AMERICAN PUBLIC WORKS ASSOCIATION  
(APWA) NORTHERN CALIFORNIA CHAPTER’S ENVIRONMENTAL  
PROJECT OF THE YEAR  
Presentation (Uploaded 05.06.2026)  
Attachments:  
Updated Presentation (Uploaded 05.06.2026)  
6. MINUTES APPROVAL  
6.1  
April 2, 2026 - Regular Meeting Minutes - Draft  
April 2, 2026 – Regular Meeting Minutes - Draft  
Attachments:  
7. STAFF BRIEFINGS  
7.1  
COUNCIL POLICY 000-75: CITY ASSET NAMING AND RENAMING  
POLICY  
The City Manager’s Office will present an overview of the roles,  
workflow, and decision-making process associated with the newly  
adopted City Council Policy 000-75, City Asset Naming & Renaming  
Policy. The Board may discuss the item as it relates to City facilities  
owned and operated by the Santa Rosa Water Department and may  
provide direction to staff.  
Presentation (Uploaded 05.06.2026)  
Attachments:  
8. CONSENT ITEMS  
8.1  
MOTION - WAIVER OF COMPETITIVE PROCESS AND SOLE  
SOURCE AWARD FOR SENSUS REMOTE AND STANDARD  
READ-TYPE WATER METERS, PARTS, AND ANTENNAS BLANKET  
PURCHASE ORDER WITH AQUA-METRIC  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities (BPU), by motion: 1) waive the competitive  
process and approve a sole source Blanket Purchase Order (BPO) for  
remote and standard-read type water meters, parts, and antennas to  
Aqua-Metric Sales Company, Riverside, CA, for one year with the  
option for four additional one year extensions in an amount not to  
exceed $900,000 for a full 5 year period, and 2) delegate authority to  
the City Manager to approve the four additional one year extensions.  
Staff Report  
Attachments:  
Attachment 1- Aqua Metric Pricing  
Attachment 2 - Aqua Metric Sole Source Letter  
8.2  
MOTION - APPROVAL OF FIRST AMENDMENT TO PROJECT  
WORK ORDER - SECONDARY CLARIFIERS CONDITION  
ASSESSMENT AND REHABILITATION PROJECT  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion, approve the first amendment to Project Work Order  
No. A010148-2016-05 with Hazen and Sawyer to provide engineering  
design services for the Laguna Treatment Plant Secondary Clarifiers  
1-3 Rehabilitation project, increasing the contract amount by $29,800  
for a total authorized amount of $528,096.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 - First Amendment to Project Work Order No.  
8.3  
MOTION - APPROVAL - SECOND AMENDMENT TO BLANKET  
PURCHASE ORDER 169227 WITH PORTOLA MINERALS, INC,. DBA  
BLUE MOUNTAIN MINERALS - TO EXTEND ONE YEAR AND  
INCREASE COMPENSATION FOR AGRICULTURAL LIME SUPPLY  
AND DELIVERY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the second amendment to Blanket Purchase Order (BPO)  
169227 with Portola Minerals, Inc., dba Blue Mountain Minerals,  
Columbia, California for the supply and delivery of agricultural lime, to  
extend the term for one- year and increase compensation in the amount  
of $50,000 for a total cumulative amount not to exceed $660,895.00.  
Staff Report  
Attachments:  
Attachment 1 – Cost Proposal  
8.4  
RESOLUTION - CONSTRUCTION MANAGEMENT AND INSPECTION  
SERVICES PROJECT WORK ORDER APPROVAL AND  
AUTHORIZING THE DIRECTOR OF SANTA ROSA  
TRANSPORTATION AND PUBLIC WORKS TO APPROVE AND SIGN  
ALL DOCUMENTS NECESSARY TO COMPLETE THE ESCROW  
AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FISH AND  
WILDLIFE - ROBLES TRUNK LINING PHASE 1, CONTRACT NO.  
C02114  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by resolution, (1) approve Project Work Order No.  
A010263-2025-01 under the Master Professional Services Agreement  
with Coastland Civil Engineering, LLP, of Santa Rosa, California to  
provide construction management and inspection services for the  
Robles Trunk Lining Phase 1 Project, in an amount not to exceed  
$573,379.00; and (2) authorize the Director of Santa Rosa  
Transportation and Public Works to approve and sign all documents  
necessary to complete the escrow agreement with the California  
Department of Fish and Wildlife (CDFW), in an amount not to exceed  
$833,607.00.  
Staff Report  
Attachments:  
Attachment 1 - PWO Amendment  
Attachment 2 - Escrow Agreement (Template)  
Resolution  
8.5  
MOTION - APPROVAL OF SEVENTH AMENDMENT TO BLANKET  
PURCHASE ORDER 165392 - INCREASE COMPENSATION FOR  
ULTRAVIOLET DISINFECTION SYSTEM PARTS WITH TROJAN  
TECHNOLOGIES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Seventh Amendment to Blanket Purchase Order (BPO)  
165392 to increase compensation for ultraviolet disinfection system  
parts to Trojan Technologies, Inc., London, Ontario, Canada, in the  
amount of $500,000, for a total cumulative amount not to exceed  
$5,500,000.  
Staff Report  
Attachments:  
9. REPORT ITEMS  
9.1  
REPORT - APPROVAL OF FLEXNET SYSTEM SOFTWARE  
HOSTING AND MAINTENANCE ANNUAL SERVICES AGREEMENT  
WITH AQUA-METRIC  
BACKGROUND: Santa Rosa Water has had an ongoing annual  
services agreement with Sensus USA, Inc. (Sensus) for hosting and  
maintenance of the FlexNet System software for the operation of Santa  
Rosa Water’s Advanced Metering Infrastructure. Last year, Sensus  
decided to no longer provide these services and instead Sensus has  
arranged for their third-party reseller, Aqua Metric, to take over the  
responsibilities of the hosting and maintenance services. Aqua Metric  
will provide annual services of the FlexNet Systems for a period of up to  
ten years in a not to exceed total amount of $880,920.71.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the Annual Services  
Agreement with Aqua Metric, in an amount not to exceed $880,920.71.  
Staff Report  
Attachments:  
Attachment 1 – Annual Services Agreement with Quote  
Presentation (Uploaded 05.06.2026)  
9.2  
REPORT - RESOLUTION OF THE BOARD OF PUBLIC UTILITIES  
APPROVING THE REIMBURSEMENT AGREEMENT BETWEEN THE  
CITY OF SANTA ROSA AND THE SOUTH PARK COUNTY  
SANITATION DISTRICT FOR SEWER ASSET REPLACEMENTS FOR  
THE MCMINN AVE AND HUGHES AVE SEWER, WATER, AND  
STORM DRAIN IMPROVEMENTS PROJECT AND DELEGATING  
AUTHORITY TO THE DIRECTOR OF SANTA ROSA WATER TO  
EXECUTE FUTURE REIMBURSEMENT AGREEMENTS FOR  
CAPITAL IMPROVEMENT PROJECTS NECESSARY UNDER THE  
TRANSFER AGREEMENT  
BACKGROUND: The City of Santa Rosa (City) and the South Park  
County Sanitation District (District), by Resolution 22586, dated  
February 20th, 1996, entered into the Agreement for Dissolution of the  
South Park County Sanitation District and Transfer to the City of Santa  
Rosa (Transfer Agreement). Since the approval of the Resolution, the  
District has been responsible for the replacement of sewer mains that  
are near or have reached the end of their service life. When projects  
overlap, coordination between the City and District is necessary and  
Reimbursement Agreements must be approved by Resolution at the  
Board of Public Utilities.  
Approximately one-third of the sewer mains in the District Boundaries  
are near or have reached the end of their useful life. Capital  
Improvement Projects will be required, including coordination and  
Reimbursement Agreements between the City and District. This  
Resolution will approve the Reimbursement Agreement for the McMinn  
Ave and Hughes Ave Sewer, Water, and Storm Drain Improvements  
project and delegate authority to the Director of Santa Rosa Water to  
enter into future Reimbursement Agreements with the District that fall  
under the Transfer Agreement.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by resolution, approve the Reimbursement  
Agreement between the City of Santa Rosa and the South Park County  
Sanitation District for Sewer Asset Replacements for the McMinn Ave  
and Hughes Ave Sewer, Water, and Storm Drain Improvements project  
and delegate authority to the Director of Santa Rosa Water to execute  
future Reimbursement Agreements for capital improvement projects  
necessary under the Transfer Agreement.  
Staff Report  
Attachments:  
Attachment 1 – SPCSD Sewer Main Age  
Attachment 2 – Resolution 22586  
Attachment 3 – Resolution 28112  
Attachment 4 – Resolution RES-2017-211  
Resolution  
Exhibit A - Agreement between the City of Santa Rosa and  
Presentation (Uploaded 05.06.2026)  
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
This is the time when any person may address matters not listed on this  
agenda, but which are within the subject matter of the jurisdiction of the Board  
of Public Utilities. The public may comment on agenda items when the item is  
called. Each speaker is allowed up to three minutes.  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
11. REFERRALS  
None.  
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
13. SUBCOMMITTEE REPORTS  
14. BOARD MEMBER REPORTS  
15. DIRECTORS REPORTS  
16. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in  
its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services  
necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available  
by contacting the Recording Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. The e-mail subject line  
should read “ADA Accommodation Request” or “Language Assistance” and the email should include your name, address,  
telephone number, and a description of the request. If the request is received at least seven (7) business days prior to the  
board meeting, the copy shall be provided no later than two (2) business days prior to the board meeting. Meeting information  
can also be accessed via the internet at http://srcity.org.