Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
APRIL 17, 2025  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100  
SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN  
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON  
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, ON  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY  
VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/86259959811, OR BY DIALING  
877-853-5257 AND ENTERING WEBINAR ID: 862 5995 9811.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT  
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON  
1. CALL TO ORDER AND ROLL CALL  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
None.  
6. STAFF BRIEFINGS  
6.1  
6.2  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 4.15.2025)  
Attachments:  
2025 EARTH DAY EVENT IN COURTHOUSE SQUARE  
Staff will provide information on Santa Rosa’s annual Earth Day event  
taking place at the Courthouse Square on Saturday, April 26, from  
12pm-4pm. The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 4.15.2025)  
Attachments:  
7. CONSENT ITEMS  
7.1  
MOTION - SECOND AMENDMENT TO GENERAL SERVICES  
AGREEMENT F002599 - SANTA ROSA WATER JANITORIAL  
SERVICES  
RECOMMENDATION: Santa Rosa Water and the Finance Department  
recommend that the Board, by motion, approve the Second Amendment  
to General Services Agreement F002599 for a one-year extension and  
an increase in compensation of $185,887.64, for a cumulative total  
amount not to exceed $562,728.92.  
Staff Report  
Attachments:  
Exhibit A - Draft Second Amendment to General Services A  
7.2  
RESOLUTION - RECOMMENDATION TO CITY COUNCIL TO  
APPROVE GRANT OF EASEMENT TO COUNTY OF SONOMA OVER  
A PORTION OF CITY PROPERTY LOCATED AT 5565 PINE FLAT  
ROAD (APN 131-150-029)  
RECOMMENDATION: It is recommended by Santa Rosa Water and  
Real Estate Services that the Board of Public Utilities, by resolution,  
recommend that City Council: 1) grant a 1,511 square foot road and  
drainage easement to County of Sonoma (“County”) over a portion of  
City property located at 5565 Pine Flat Road, Healdsburg, CA 95448,  
APN 131-150-029 (“Property”) for the County’s 2019 FEMA-Storm  
Damage Road Restoration Project (“Project”); 2) approve entering into  
a Right of Way Contract, Easement Agreement and Encroachment and  
Maintenance Covenant Agreement; and 3) authorize the Assistant City  
Manager to execute necessary documents in connection therewith.  
Staff Report  
Attachments:  
Resolution  
Exhibit A - Form of Right of Way Contract and Exhibits  
7.3  
7.4  
7.5  
MOTION - APPROVAL - WAIVER OF COMPETITIVE BID AND  
ISSUANCE OF A BLANKET PURCHASE ORDER TO SNF  
POLYDYNE, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve a Waiver of Competitive  
Bid and issuance of a two-year Blanket Purchase Order for the supply  
and delivery of Clarifloc WE-1452 dewatering polymer for the Laguna  
Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the  
amount not to exceed $970,000.00.  
Staff Report  
Attachments:  
Attachment 1 - Price Quote  
MOTION - FIRST AMENDMENT PSA WITH AVEVA F002801  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the First Amendment to Professional Services Agreement  
F002801 for a three-year extension and increase in compensation for  
SCADA software Wonderware licenses and technical support with E&M  
Electric and Machinery, Inc. dba AVEVA Select California, a California  
corporation ("Consultant"), in the amount of $268,215.00 for a total  
cumulative amount not to exceed $340,980.00.  
Staff Report  
Attachments:  
Attachment 1 – First Amendment to PSA F002801.pdf  
MOTION - LLANO TRUNK REHABILITATION PHASE 1 MITIGATION  
CREDIT PURCHASE AUTHORIZATION  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion: 1) authorize the purchase of mitigation credits for  
the Llano Trunk Rehabilitation Phase 1 Project; 2) approve a Purchase  
Agreement to buy required mitigation credits for California tiger  
salamander (CTS) from TRI Development Services, LLC, in an amount  
not to exceed $1,096,200; and 3) authorize the Director of  
Transportation and Public Works to execute the agreements and any  
related documents or applications, subject to approval as to form by the  
City Attorney.  
Staff Report  
Attachments:  
Attachment 1 – Purchase Agreement for CTS Credits  
8. REPORT ITEMS  
8.1  
REPORT - LLANO TRUNK REHABILITATION PHASE 1, CONTRACT  
NO. C02403 - GUARANTEED MAXIMUM PRICE AND ENGINEERING  
SERVICES DURING CONSTRUCTION AWARD AND PROJECT  
WORK ORDER NO. A010139-2016-34 APPROVAL FOR  
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES  
BACKGROUND: The Llano Road Trunk Rehabilitation Project will  
rehabilitate approximately 8,100 feet of 66-inch trunk sewer, and the  
inline manholes, that has been identified as a high-priority within the  
City's sewer system. The Project will begin at the Laguna Treatment  
Plant and end approximately a quarter mile northwest of Todd Road.  
This action will award the Engineering Services During Construction  
and the Guaranteed Maximum Price to complete construction of the  
Project, and approve the Project Work Order for Construction  
Management and Inspection Services.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion, approve the Llano Trunk Rehabilitation Phase 1  
Progressive Design-Build Contract Change Order #4 with SAK  
Construction, LLC of Rocklin, California, for Engineering Services  
During Construction in an amount not-to-exceed $711,036.70 and for a  
Guaranteed Maximum Price for Construction Services in the  
not-to-exceed amount of $14,705,413.09; approve a 15% contingency  
for the Guaranteed Maximum Price, for a total not-to-exceed amount of  
$17,622,261.75; and approve Project Work Order No.  
A010139-2016-34 under the Master Professional Services Agreement  
with Coastland Civil Engineering of Santa Rosa, California to provide  
construction management and inspection services for the Llano Trunk  
Rehabilitation Phase 1 Project, in an amount not-to-exceed  
$628,202.00.  
Staff Report  
Attachments:  
Attachment 1 - Location Map  
Attachment 2 – C02403 Llano Trunk PDB Contract Change  
Attachment 3 – Project Work Order No. A010139-2016-34  
Presentation (Uploaded 4.15.2025)  
8.2  
REPORT - FY 2025/26 WATER, LOCAL WASTEWATER, AND  
STORM WATER AND CREEKS OPERATING AND MAINTENANCE,  
CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGETS -  
RECOMMENDATION TO CITY COUNCIL  
BACKGROUND: Santa Rosa Water manages the City of Santa Rosa’s  
Water, Wastewater and Storm Water and Creeks enterprise funds  
under the general policy authority and direction of the Board of Public  
Utilities (BPU) per the City Charter. The BPU annually recommends  
proposed fiscal year water, wastewater and Storm Water and Creeks  
budgets to the City Council to be included in the annual City budget  
adoption.  
RECOMMENDATION: It is recommended by the Board of Public  
Utilities Budget Subcommittee and Santa Rosa Water that the Board,  
by resolution, recommend that the City Council approve the 2025/26  
Water, Local Wastewater and Storm Water and Creeks fund Operations  
and Maintenance and capital expenditure appropriation requests.  
Staff Report  
Attachments:  
Resolution  
Presentation (Uploaded 4.15.2025)  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
12. SUBCOMMITTEE REPORTS  
13. BOARD MEMBER REPORTS  
14. DIRECTORS REPORTS  
15. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.