Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, April 17, 2025  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:32 p.m.  
6 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Lisa Badenfort, Board Member Robin Bartholow, Board Member J.  
Matthew Mullan, and Board Member Glen Wright  
1 - Board Member Duane De Witt  
Absent  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
None.  
6. STAFF BRIEFINGS  
6.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Peter Martin, Deputy Director - Water Resources, and Andrew  
Romero, Wastewater Reclamation Superintendent, presented and  
answered Board Member questions.  
6.2  
2025 EARTH DAY EVENT IN COURTHOUSE SQUARE  
Staff will provide information on Santa Rosa’s annual Earth Day event  
taking place at the Courthouse Square on Saturday, April 26, from  
12pm-4pm. The Board may discuss this item and give direction to staff.  
Alicia Quilici, Research and Program Coordinator, presented and  
answered Board Member questions.  
7. CONSENT ITEMS  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Mullan, to approve Consent Items 7.1, 7.2, 7.3, and 7.5.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member Mullan and Board  
Member Wright  
1 - Board Member De Witt  
Absent:  
7.1  
MOTION - SECOND AMENDMENT TO GENERAL SERVICES  
AGREEMENT F002599 - SANTA ROSA WATER JANITORIAL  
SERVICES  
RECOMMENDATION: Santa Rosa Water and the Finance Department  
recommend that the Board, by motion, approve the Second Amendment  
to General Services Agreement F002599 for a one-year extension and  
an increase in compensation of $185,887.64, for a cumulative total  
amount not to exceed $562,728.92.  
This Consent - Motion was approved.  
7.2  
RESOLUTION - RECOMMENDATION TO CITY COUNCIL TO  
APPROVE GRANT OF EASEMENT TO COUNTY OF SONOMA OVER  
A PORTION OF CITY PROPERTY LOCATED AT 5565 PINE FLAT  
ROAD (APN 131-150-029)  
RECOMMENDATION: It is recommended by Santa Rosa Water and  
Real Estate Services that the Board of Public Utilities, by resolution,  
recommend that City Council: 1) grant a 1,511 square foot road and  
drainage easement to County of Sonoma (“County”) over a portion of  
City property located at 5565 Pine Flat Road, Healdsburg, CA 95448,  
APN 131-150-029 (“Property”) for the County’s 2019 FEMA-Storm  
Damage Road Restoration Project (“Project”); 2) approve entering into  
a Right of Way Contract, Easement Agreement and Encroachment and  
Maintenance Covenant Agreement; and 3) authorize the Assistant City  
Manager to execute necessary documents in connection therewith.  
This Consent - Resolution was approved.  
7.3  
MOTION - APPROVAL - WAIVER OF COMPETITIVE BID AND  
ISSUANCE OF A BLANKET PURCHASE ORDER TO SNF  
POLYDYNE, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve a Waiver of Competitive  
Bid and issuance of a two-year Blanket Purchase Order for the supply  
and delivery of Clarifloc WE-1452 dewatering polymer for the Laguna  
Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the  
amount not to exceed $970,000.00.  
This Consent - Motion was approved.  
7.4  
MOTION - FIRST AMENDMENT PSA WITH AVEVA F002801  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the First Amendment to Professional Services Agreement  
F002801 for a three-year extension and increase in compensation for  
SCADA software Wonderware licenses and technical support with E&M  
Electric and Machinery, Inc. dba AVEVA Select California, a California  
corporation ("Consultant"), in the amount of $268,215.00 for a total  
cumulative amount not to exceed $340,980.00.  
Due to an update to the recommendation language, this Consent -  
Motion was pulled from the Consent Calendar.  
This Consent - Motion was approved as amended.  
A motion was made by Board Member Wright, seconded by Board Member  
Bartholow, to approve as amended Consent Item 7.4.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member Mullan and Board  
Member Wright  
1 - Board Member De Witt  
Absent:  
7.5  
MOTION - LLANO TRUNK REHABILITATION PHASE 1 MITIGATION  
CREDIT PURCHASE AUTHORIZATION  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion: 1) authorize the purchase of mitigation credits for  
the Llano Trunk Rehabilitation Phase 1 Project; 2) approve a Purchase  
Agreement to buy required mitigation credits for California tiger  
salamander (CTS) from TRI Development Services, LLC, in an amount  
not to exceed $1,096,200; and 3) authorize the Director of  
Transportation and Public Works to execute the agreements and any  
related documents or applications, subject to approval as to form by the  
City Attorney.  
This Consent - Motion was approved.  
8. REPORT ITEMS  
8.1  
REPORT - LLANO TRUNK REHABILITATION PHASE 1, CONTRACT  
NO. C02403 - GUARANTEED MAXIMUM PRICE AND ENGINEERING  
SERVICES DURING CONSTRUCTION AWARD AND PROJECT  
WORK ORDER NO. A010139-2016-34 APPROVAL FOR  
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES  
BACKGROUND: The Llano Road Trunk Rehabilitation Project will  
rehabilitate approximately 8,100 feet of 66-inch trunk sewer, and the  
inline manholes, that has been identified as a high-priority within the  
City's sewer system. The Project will begin at the Laguna Treatment  
Plant and end approximately a quarter mile northwest of Todd Road.  
This action will award the Engineering Services During Construction  
and the Guaranteed Maximum Price to complete construction of the  
Project, and approve the Project Work Order for Construction  
Management and Inspection Services.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion, approve the Llano Trunk Rehabilitation Phase 1  
Progressive Design-Build Contract Change Order #4 with SAK  
Construction, LLC of Rocklin, California, for Engineering Services  
During Construction in an amount not-to-exceed $711,036.70 and for a  
Guaranteed Maximum Price for Construction Services in the  
not-to-exceed amount of $14,705,413.09; approve a 15% contingency  
for the Guaranteed Maximum Price, for a total not-to-exceed amount of  
$17,622,261.75; and approve Project Work Order No.  
A010139-2016-34 under the Master Professional Services Agreement  
with Coastland Civil Engineering of Santa Rosa, California to provide  
construction management and inspection services for the Llano Trunk  
Rehabilitation Phase 1 Project, in an amount not-to-exceed  
$628,202.00.  
Richela Maeda, Associate Civil Engineer, presented and answered  
Board Member questions.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Wright, to approve the Llano Trunk Rehabilitation Phase 1 Progressive  
Design-Build Contract Change Order #4 with SAK Construction, LLC of  
Rocklin, California, for Engineering Services During Construction in an  
amount not-to-exceed $711,036.70 and for a Guaranteed Maximum Price for  
Construction Services in the not-to-exceed amount of $14,705,413.09;  
approve a 15% contingency for the Guaranteed Maximum Price, for a total  
not-to-exceed amount of $17,622,261.75; and approve Project Work Order  
No. A010139-2016-34 under the Master Professional Services Agreement  
with Coastland Civil Engineering of Santa Rosa, California to provide  
construction management and inspection services for the Llano Trunk  
Rehabilitation Phase 1 Project, in an amount not-to-exceed $628,202.00.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member Mullan and Board  
Member Wright  
1 - Board Member De Witt  
Absent:  
8.2  
REPORT - FY 2025/26 WATER, LOCAL WASTEWATER, AND  
STORM WATER AND CREEKS OPERATING AND MAINTENANCE,  
CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGETS -  
RECOMMENDATION TO CITY COUNCIL  
BACKGROUND: Santa Rosa Water manages the City of Santa Rosa’s  
Water, Wastewater and Storm Water and Creeks enterprise funds  
under the general policy authority and direction of the Board of Public  
Utilities (BPU) per the City Charter. The BPU annually recommends  
proposed fiscal year water, wastewater and Storm Water and Creeks  
budgets to the City Council to be included in the annual City budget  
adoption.  
RECOMMENDATION: It is recommended by the Board of Public  
Utilities Budget Subcommittee and Santa Rosa Water that the Board, by  
resolution, recommend that the City Council approve the 2025/26  
Water, Local Wastewater and Storm Water and Creeks fund Operations  
and Maintenance and capital expenditure appropriation requests.  
Nick Harvey, Deputy Director - Administration, presented and  
answered Board Member questions.  
A motion was made by Board Member Wright, seconded by Board Member  
Mullan, to approve the recommendation that the City Council approve the  
2025/26 Water, Local Wastewater and Storm Water and Creeks fund  
Operations and Maintenance and capital expenditure appropriation  
requests.  
The motion carried by the following vote:  
6 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Bartholow, Board Member Mullan and Board  
Member Wright  
1 - Board Member De Witt  
Absent:  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
12. SUBCOMMITTEE REPORTS  
None.  
13. BOARD MEMBER REPORTS  
None.  
14. DIRECTORS REPORTS  
Director Burke reported: Starting April 1st, both Farmers Lane wells  
and the Water Treatment Plant have been operating and are  
currently producing nearly 2 million gallons of water per day. The  
wells are operated seasonally, typically April through October, and  
produce nearly 350 million gallons of drinking water each year.  
Operating these wells to augment the water supply for Santa Rosa  
provides several benefits, including additional supply during the  
peak demand months of the year. These wells also provide a  
significant cost savings, creating a greater value for our rate payers.  
The May 1, 2025 will be cancelled due to lack of quorum. The next  
Board meeting will be May 15, 2025. There will also be no meeting  
on June 19, 2025, as it is a new City holiday this year.  
Santa Rosa Water is hosting the Every Piece Inspires Change  
(EPIC) Community clean-up event in Roseland on April 22, 2025  
from 9:00 a.m. to 12:00 p.m. Meeting and check in will be held at the  
Lola's Market parking on Sebastopol Ave.  
15. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:46 p.m. The next meeting of  
the Board of Public Utilities will be held on May 15, 2025.  
Approved on: May 15, 2025  
/s/ Michelle Montoya, Recording Secretary