Revised Presentation_Uploaded 12-17-2024

Attachments:

9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

9.1

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION

The City Attorney will report on all settlements authorized by Council in

closed session that were finalized in November 2024, which includes

but may not be limited to all settlements requiring the City to pay more

than $50,000. The City Attorney will also provide a summary of

pending litigation against the City.

Litigation Report

Attachments:

10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS

11. MAYOR'S/COUNCIL MEMBERS’ REPORTS

11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

11.1.1 Council Subcommittee Reports

11.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

11.1.4 Association of Bay Area Governments (ABAG)

11.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

11.1.6 Sonoma Clean Power Authority (SCPA)

11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

11.1.8 Groundwater Sustainability Agency (GSA)

11.1.9 Sonoma County Homeless Coalition

11.1.10 Renewal Enterprise District (RED)

11.1.11 Public Safety Subcommittee

11.1.12 Other

12. APPROVAL OF MINUTES - NONE.

13. CONSENT ITEMS

13.1

RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL

SERVICES AGREEMENT NUMBER F002663 WITH BEST BEST &

KRIEGER LLP FOR CONTINUED LEGAL REPRESENTATION

RECOMMENDATION: It is recommended by the City Attorney that the

Council, by resolution: 1) approve the Second Amendment to

Professional Services Agreement Number F002663 with Best Best &

Krieger increasing compensation by $95,000, for a total contract

amount not to exceed $195,000, for continued legal representation

through appeal in the matter of Airport Business Center v. City of Santa

Rosa, City Council of the City of Santa Rosa, et al., Sonoma County

Superior Court Case No. SCV-272714 and Court of Appeal of the State

of California, First Appellate District Case No. A170967; 2) delegate

authority to the City Attorney to execute the agreement; and 3)

appropriate $110,000 from unassigned General Funds to the City

Attorney’s professional services budget to fund the continued legal

services in thus matter through the appeal.

Attachments:

13.2

RESOLUTION - FIFTH AMENDMENT TO PROFESSIONAL

SERVICES AGREEMENT NUMBER F002259 WITH BEST BEST &

KRIEGER LLP FOR REAL ESTATE LEGAL SERVICES

RECOMMENDATION: It is recommended by the City Attorney and the

Transportation and Public Works Department that the Council, by

resolution: (1) approve the Fifth Amendment to Professional Services

Agreement Number F002259 with Best Best & Krieger LLP to extend

services and to increase compensation by $140,000 for a total contract

amount not to exceed $640,000 for continued legal advice relating to

real estate matters; (2) delegates authority to the City Attorney to

execute the Fifth Amendment; and (3) appropriate $140,000 from

unassigned General Funds to the City Attorney’s professional services

budget to fund the continued real estate legal services.

Attachments:

13.3

RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE

ORDER FOR THE PURCHASE OF ONE (1) CATERPILLAR 306

COMPACT EXCAVATOR

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Departments that the Council, by resolution,

approve the issuance of a Purchase Order for the purchase of one (1)

Caterpillar 306 Compact Excavator in the amount of $143,162.09,

utilizing the pricing from the Sourcewell Cooperative Agreement Number

011723-CAT to Peterson Tractor of Santa Rosa, California.

Attachments:

13.4

RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF

NONSTANDARD AGREEMENT WITH PEREGRINE TECHNOLOGIES,

INC.

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution: 1) waive competitive bidding pursuant to

Section 3.08.100(D) of the Santa Rosa City Code; and 2) approve and

authorize the City Manager or designee to execute a non-standard

Agreement and all documents necessary to effect the purchase,

implementation and training for the software from Peregrine

Technologies, Inc. in an amount not to exceed $283,500 for an initial

three-year term with two optional year renewals.

Attachments:

13.5

RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF

NONSTANDARD MASTER SERVICES AGREEMENT WITH FLOCK

GROUP INC.

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution: 1) waive competitive bidding pursuant to

Section 3.08.100(D) of the Santa Rosa City Code; and 2) approve and

authorize the City Manager or designee to execute a non-standard

Master Services Agreement and all documents necessary to effect the

lease, installation, training and licensing for Automatic License Plate

Recognition (ALPR) cameras and stationary cameras from Flock Group

Inc., Atlanta, Georgia in an amount not to exceed $897,999.94 for an

initial three-year term for software and hardware with three optional

year renewals.

Attachments:

13.6

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL

HOMELESS EMERGENCY

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution,

approve an extension of Resolution No. 28839 which formally

proclaimed a local homeless emergency within Santa Rosa.

Attachments:

13.7

RESOLUTION - SEVENTH AMENDMENT TO DAVID J. POWERS &

ASSOCIATES, INC., AGREEMENT F001375 TO PROVIDE

ENVIRONMENTAL SERVICES FOR THE ROSELAND CREEK

COMMUNITY PARK AND MASTER PLAN.

RECOMMENDATION: It is recommended by the Recreation and Parks

Department that the Council, by resolution, approve the Seventh

Amendment to Professional Services Agreement Number F001375 with

David J. Powers & Associates, Inc. to provide continued and expanded

scope of services to include environmental permitting related to the

Final Environmental Impact Report for the Roseland Creek Community

Park Master Plan and increase compensation in an amount not to

exceed $118,854 increasing the total not-to-exceed amount not to

exceed $365,224.

Attachments:

13.8

RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE

ORDER FOR THE PURCHASE OF ONE (1) RAPIDVIEW IBAK

SEWER INSPECTION VEHICLE (THIS ITEM WAS CONTINUED

FROM THE NOVEMBER 19, 2024, REGULAR MEETING AND FROM

THE DECEMBER 10, 2024, REGULAR MEETING)

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Departments that the Council, by resolution,

approve the issuance of a Purchase Order for the purchase of one (1)

RapidView IBAK Sewer Inspection vehicle in the amount of

$421,434.80, utilizing the pricing from the Sourcewell Cooperative

Agreement No. 120721-RVL with Jack Doheny Company of Northville,

Michigan.

Attachments:

13.9

RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH OIR

GROUP LLC, INDEPENDENT AUDITOR TO REVIEW THE POLICE

DEPARTMENT

RECOMMENDATION: It is recommended by the City Manager’s Office

that the Council, by resolution: (1) waive the competitive bid process for

this Agreement; and (2) approve the Professional Services Agreement

with OIR Group LLC, Long Beach, California in an amount not to

exceed $270,000 total over three years.

Attachments:

Exhibit A - PSA

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 19.

15. REPORT ITEMS

15.1

REPORT - AMERICAN RESCUE PLAN ACT SPENDING PLAN

UPDATE

BACKGROUND: Santa Rosa received an allocation of funding through

the American Rescue Plan Act (ARPA) in the amount of $34,637,465, to

support the public health response to the COVID-19 pandemic and lay

the foundation for a strong and equitable economic recovery. These

funds must be obligated by December 31, 2024, and fully spent by

December 31, 2026. The City Council formally adopted the City’s ARPA

Spending Plan on February 15, 2022. The programs in the Plan comply

with the guidelines established by the US Treasury Department. In

December 2023, Council authorized the City Manager to shift ARPA

funds between programs, not to exceed $500,000. The table provided

is an overview of the Spending Plan, including an updated budget with

expenditures and obligations to date.

RECOMMENDATION: It is recommended by the City Manager’s Office

and the Finance Department that the Council receive an update on the

American Rescue Plan Act (ARPA) Spending Plan, including

expenditures, outcomes, milestones, and fund obligations to ensure

compliance with the ARPA deadline of December 31, 2024.

Attachment 1

Attachments:

15.2

REPORT - REQUEST FOR SUMMARY VACATION OF ONE PUBLIC

SERVICE EASEMENT, LOCATED AT 5608 NEWANGA AVENUE,

PARCEL NO. 032-210-084 (FILE NO. VAC23-001)

BACKGROUND: On July 18, 2023, the Planning and Economic

Development Department received an application seeking a Summary

Vacation of the Public Service Easement for road, access, utility,

drainage and emergency vehicle access for the residential property

located at 5608 Newanga Avenue. The subject easement, recorded in

1983, has never been used for public access and there are no public

utilities that are accessible or have been installed within the easement.

Private storm drain lines conveying runoff from three upstream

properties exist within this easement corridor. A private drainage

easement dedicated to the upstream properties will be recorded prior to

recordation of the quitclaim deed. The emergency vehicle access

aspect of the easement will be superseded by relocation of a new

emergency vehicle access easement off of Newanga Avenue.

RECOMMENDATION: It is recommended by the Planning and

Economic Development Department that the Council, by resolution,

approve a Summary Vacation of a Public Service Easement for the

residential property located at 5608 Newanga Avenue.

Attachment 1 - Disclosure Form

Attachments:

Attachment 2 - Location Map

Attachment 3 - Project Description

Attachment 4 - Legal Description for Summary Vacation

Attachment 5 - Plat to Accompany Legal Description

15.3

REPORT - COMMUNITY ADVISORY BOARD APPOINTMENT

ALIGNMENT TO COUNCIL ELECTED DISTRICTS AND

ADMINISTRATIVE POLICY AMENDMENTS

BACKGROUND: In 2018, City Council transitioned from at-large council

seats to district elected council seats. The Community Advisory Board

(CAB) membership geographic area map was established in 2003 and

has not been modernized to align with the council district-based

structure. Council Policy 000-06 - Appointments to

Boards/Commissions/Committees Section G(2)(e) specifies

appointments to the CAB and would also require amendment for

alignment. Staff has identified additional recommendations to improve

overall operational efficiencies related to the CAB including reduction of

membership from fourteen to seven members and establishing quorum

requirements to four members present to conduct business, and to

clarify language related to passing of motions.

RECOMMENDATION: It is recommended by the City Manager, City

Attorney and City Clerk’s Offices and the Community Engagement

Manager that the Council, by two resolutions and one motion: 1) adopt

a resolution to amend the Community Advisory Board (CAB)

membership, geographic boundaries and area-specific appointments to

align with City Council elected districts, reduce CAB composition to

seven members, establish quorum requirements to four members

present to conduct business, and add language to clarify the passing of

motions; 2) adopt a resolution to amend Council Policy 000-06 -

Appointments to Boards/Commissions/Committees Section G(2)(e) to

align CAB membership, geographic boundaries and area-specific

appointments with City Council elected districts, and address other

administrative updates to the policy; and 3) by motion approve a

recommended CAB appointment transition plan.

Attachment 1 - 000-06 - Redline

Attachments:

Attachment 2 - Charter Section 10

Attachment 3 - Resolution No. 28174

Attachment 4 - CAB Area Map

16. PUBLIC HEARINGS - NONE.

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

17. WRITTEN COMMUNICATIONS - NONE.

18. COUNCIL REORGANIZATION

18.1

REPORT - DECLARATION OF RESULTS FOR THE GENERAL

MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024,

FOR (1) THE PURPOSE OF ELECTING MEMBERS FOR FOUR

DISTRICT-BASED OFFICES OF THE CITY COUNCIL FOR

DISTRICTS 1, 3, 5, AND 7, EACH FOR A FULL TERM OF FOUR

YEARS AND (2) SUBMITTING TO THE VOTERS MEASURE EE

RELATING TO CITY OF SANTA ROSA BUSINESS TAX MEASURE,

AND MEASURE FF RELATING TO CITY OF SANTA ROSA

TRANSIENT OCCUPANCY TAX MEASURE

BACKGROUND: Pursuant to City Charter Section 30 and the California

Elections Code, the City Council called a General Municipal Election for

Tuesday, November 5, 2024, for (1) the purpose of electing one

candidate for each City Council office for Districts 1,3, 5, and 7, each

for a full term of four years; and (2) submitting to the voters Measure EE

relating to the Business Tax, and Measure FF relating to Transient

Occupancy Tax.

RECOMMENDATION: It is recommended by the City Clerk that the

Council, by resolution: 1) recite the fact, and declare the results, of the

Consolidated General Municipal Election held on Tuesday, November

5, 2024; 2) declare as elected to the City Council, each for a full term of

four years, Eddie Alvarez for District 1, Dianna MacDonald for District 3,

Caroline Bañuelos for District 5, and Natalie Rogers for District 7; and

3) declare as approved by the voters City of Santa Rosa Measure EE -

City of Santa Rosa Business Tax Measure, and Measure FF - City of

Santa Rosa City Transient Occupancy Tax Measure.

Attachments:

Certificates of Election

18.2

18.3

ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED

COUNCIL MEMBERS, PRESENTATION OF CERTIFICATES OF

ELECTION, AND SEATING OF THE NEWLY ELECTED COUNCIL

MEMBERS

Oaths of Office

Attachments:

ELECTION OF MAYOR

It is recommended by the City Attorney and City Clerk that, following

induction of the newly-elected Council Members, the Council elect a

Mayor in accordance with Sections 6 and 15 of the Santa Rosa City

Charter and Section XII of the City Council Manual of Procedures and

Protocols. The Mayor will serve for a term of two years.

Attachment 1

Attachments:

18.4

ELECTION OF VICE MAYOR

It is recommended by the City Attorney and City Clerk that, following the

induction of newly-elected Council Members and the election of a

Mayor, the Council elect a Vice Mayor in accordance with Section 15 of

the Santa Rosa City Charter and Section XII of the City Council Manual

of Procedures and Protocols. The Vice Mayor will serve for a term of

one year.

Attachment 1