Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
DECEMBER 19, 2024  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100  
SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN  
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON  
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY  
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT  
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON  
1. CALL TO ORDER AND ROLL CALL  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
None.  
5. PRESENTATION  
5.1  
PRESENTATION - SONOMA WATER - WATER TRANSMISSION  
SYSTEM CAPITAL PROJECTS UPDATE  
Attachments:  
6. MINUTES APPROVAL  
6.1  
December 5, 2024 - Regular Meeting Minutes - Draft  
Attachments:  
7. STAFF BRIEFINGS  
None.  
8. CONSENT ITEMS  
8.1  
MOTION - APPROVAL OF WAIVER OF BID AND ISSUANCE OF ONE  
YEAR BLANKET PURCHASE ORDER TO CUMMINS, INC. FOR  
PURCHASE OF MISCELLANEOUS PARTS AND TECHNICAL  
SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve a waiver of bid and issuance of a one-year Blanket Purchase  
Order (BPO) to Cummins, Inc., of Irvine, California, for the purchase of  
miscellaneous parts and technical services for the Combined Heat and  
Power (CHP) engines at the Laguna Treatment Plant (LTP) for a total  
amount not to exceed $300,000.  
Attachments:  
9. REPORT ITEMS  
9.1  
REPORT - REJECT ALL BIDS - WATER PUMP STATION 9  
ELECTRICAL UPGRADES, CONTRACT NO. C02438  
BACKGROUND: Contract No. C02438, Water Pump Station 9 Electrical  
Upgrades (Project) will replace aging equipment that is nearing the end  
of its usability as well as incorporate new equipment to increase the  
safety and reliability of the facility, with the installation of a portable  
generator and main power PG&E disconnect.  
On October 15, 2024, a total of one (1) bid was received in the amount  
of $2,903,800.06, which is 77.97% over the Engineer’s Estimate. Staff  
recommends rejecting all bids and proposes to implement design  
changes to the Project, that do not significantly impact the Project  
objectives, and a re-solicit the Project in early 2025.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion, reject all bids received for Contract No. C02438,  
Water Pump Station 9 Electrical Upgrades.  
Attachments:  
9.2  
REPORT - ORDINANCE AMENDING SECTIONS OF SANTA ROSA  
CITY CODE TITLE 15 - SEWERS, 2025, TO MAINTAIN COMPLIANCE  
WITH EPA INDUSTRIAL PRETREATMENT PROGRAM REGULATION  
REVISIONS  
BACKGROUND: This ordinance consists of proposed sewer code edits  
that derive from the California State Water Resources Control Board  
(SWRCB) Pretreatment Compliance Audit findings from the August 5,  
2022 audit of the City's Industrial pretreatment program.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by resolution, recommend that the City Council  
adopt an Ordinance amending sections of Santa Rosa City Code Title -  
15 Sewers: 15-04.030 Definitions(16); 15-08.490 Periodic Compliance  
Reports; and 15-08.620 Recordkeeping.  
Attachments:  
9.3  
REPORT - 2024 WATER AND WASTEWATER COST OF SERVICE  
STUDY AND PROPOSED FY25/26 THROUGH FY29/30 RATE  
SCHEDULE  
BACKGROUND: In 2023, Santa Rosa Water (SRW) hired Hildebrand  
Consulting, LLC (HC), to develop a ten-year long-range financial plan,  
followed by a thorough cost of service analysis and recommendation of  
a new water and wastewater rate schedule. HC found SRW’s financial  
health is such that at the end of the current rate schedule, set to  
conclude on June 30, 2025, moderate annual water and wastewater  
rate increases would be required. Proposed increases between 6-7%  
each year for water fixed and usage charges and 5% each year for  
wastewater fixed and usage charges are proposed to help ensure that  
SRW continues to meet all service and financial obligations. In addition,  
SRW is proposing the re-introduction of the wholesale pass-through  
rate increase to water rates. This would ensure that the annual  
increase for wholesale water rates through Sonoma Water would be  
passed through to the usage portion of customer water bills, ensuring  
that SRW is neither under nor over charging customers for the annual  
increase in the cost of wholesale water. In terms of the billing impacts,  
in years where Sonoma Water’s increase to the wholesale rate is larger  
than SRW’s increase to the usage rate, the customer would see an  
impact slightly larger than the rate proposal on the usage portion of  
their bills, and in years where Sonoma Water’s increase to the  
wholesale rate is smaller than SRW’s increase to the usage rate, the  
customer would see an impact slightly lower than SRW’s increase to  
the usage rate.  
RECOMMENDATION: It is recommended by the Board of Public  
Utilities Budget Subcommittee and Santa Rosa Water that the Board of  
Public Utilities, by resolution, recommend that, after compliance with  
Proposition 218 and successful conclusion of a protest hearing, the City  
Council 1.) Enact increased rates for water services and 2.) Enact  
increased rates for wastewater services.  
Attachments:  
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
11. REFERRALS  
None.  
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
13. SUBCOMMITTEE REPORTS  
14. BOARD MEMBER REPORTS  
15. DIRECTORS REPORTS  
16. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at