Attachment 1 - Notice of Availability of Applications

Attachments:

Attachment 2 - Council Policy 000-06

Attachment 3 - Ordinance Establishing SRTBIA

Attachment 4 - BOBRA City Code

Late Correspondence (Uploaded 09-10-2024)

Council interviewed the following applicants for the Santa Rosa

Tourism Business Improvement Area Advisory Board:

Steven Boswell

Tony Pace

Dina Manis, City Clerk, announced that the applicant for the Board of

Building Regulation Appeals, John Gordon, was unable to attend the

meeting due to unanticipated circumstances, but asked to still be

considered for appointment.

PUBLIC COMMENT:

Duane De Witt asked that whoever is appointed to the Tourism

Board considers and treats Roseland equally as it has the potential

to be a revenue generator.

5. STUDY SESSION

5.1

METROPOLITAN TRANSPORTATION COMMISSION REGIONAL

MAPPING AND WAYFINDING PROJECT PROTOTYPE

IMPLEMENTATION

It is recommended by the Transportation and Public Works Department

that the Council hold a Study Session on the Metropolitan

Transportation Commission’s Regional Mapping and Wayfinding

prototype signage program. This item is provided for Council’s

information and no action will be taken except for possible direction to

staff.

Attachments:

Matthew Wilcox, Transit Planner, Rachel Ede, Deputy Director - City

Bus, and Gordon Hansen, Metropolitan Transportation Commission

(MTC), presented and answered questions from Council.

PUBLIC COMMENT:

Eris Weaver, Sonoma County Bicycle Coalition, spoke in support of

more wayfindng and provided suggestions to improve wayfinding

tools.

Duane DeWitt spoke in support of wayfinding and schedule panels,

and provided additional suggestions for consideration.

5.2

UPDATE ON THE STATE AND LOCAL BALLOT MEASURES FOR

NOVEMBER 2024 GENERAL ELECTION

It is recommended by the Communications and Intergovernmental

Relations Office that the Council hold a Study Session to receive an

update on the various state and local ballot measures and discuss

possible Council action to support or oppose these measures. This item

is provided for Council’s information and no action is required to be

taken except for possible direction to staff for the September 24 council

meeting.

Attachment 1: Text of Measure I Sonoma County Registrar of Voters

Attachments:

Attachment 2: Measure W Sonoma County Library Commission

Attachment 3: Proposition 2 Background Information California Secretary of State

Attachment 4: Proposition 3 Background Information California Secretary of State

Attachment 5: Proposition 4 Background Information California Secretary of State

Attachment 6: Proposition 5 Background Information California Secretary of State

Attachment 7: Proposition 6 Background Information California Secretary of State

Attachment 8: Proposition 32 Background Information California Secretary of

Attachment 9: Proposition 33 Background Information California Secretary of

Attachment 10: Proposition 34 Background Information California Secretary of

Attachment 11: Proposition 35 Background Information California Secretary of

Attachment 12: Proposition 36 Background Information California Secretary of

Late Correspondence (Uploaded 09-10-2024)

Scott Alonso, Government Affairs Officer, presented and answered

questions from Council.

PUBLIC COMMENT:

Duane DeWitt spoke on the item, specifically Proposition 5, the

continued growth of taxes, and charging for services at the library.

Council provided direction to staff.

5.3

CITY COUNCIL VOTING PROCESS FOR CERTAIN APPOINTED

POSITIONS

It is recommended by the City Attorney, that the Council hold a Study

Session to provide Council an opportunity to review the voting

processes City Council uses to appoint individuals to vacant Council

Member seats, members of boards, commissions and committees

appointed by the full Council, and Mayor and Vice Mayor. This item is

provided for Council’s information and no action will be taken, but the

Council may discuss and provide direction to staff.

Attachment 1 - Manual of Procedures and Protocols

Attachments:

Attachment 2 - Council Policy 000-06

Attachment 3 - Council Policy 000-23

Attachment 4 - Ranked-Choice Voting Explanation

Teresa Stricker, City Attorney, presented and answered questions

from Council.

PUBLIC COMMENT:

Duane De Witt spoke in support of holding special elections to fill a

vacancy on Council instead of an appointment process, for other

appointments in support of using Ranked Choice Voting for filling

other appointed positions, and overall inclusion of the public in

selecting leaders.

Council provided direction to staff.

6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

Teresa Stricker, City Attorney, reported no additional report out on

study session items 5.1 through 5.3 as they had just concluded, and

that there was no reportable action on Items 3.1 and 3.2 from

closed session.

No public comments were made.

8. PROCLAMATIONS/PRESENTATIONS

8.1

PROCLAMATION - CREEK WEEK AND POLLUTION PREVENTION

WEEK 2024

Proclamation

Attachments:

Mayor N. Rogers read and presented the proclamation to Michael

Santarini, Natural Resources Specialist. Michael Santarini provided a

brief comment.

PUBLIC COMMENT:

Duane De Witt spoke on the item and expressed appreciation to

Santa Rosa Water staff to holding these events, along with

appreciation of Recreation and Parks staff that facilitates the parks

clean up events.

9. STAFF BRIEFINGS

PUBLIC COMMENT:

Duane De Witt spoke in support of all staff briefings.

9.1

SUMMER 2024 UPDATE FROM THE RECREATION AND PARKS

DEPARTMENT

Staff will provide an update to the Council on the Recreation and Parks

Department.

Attachments:

Donte Watson, Director - Recreation and Parks, presented and

answered questions from Council.

9.2

INVESTING NOW TO SECURE OUR WATER FUTURE EDUCATION

AND OUTREACH CAMPAIGN

Staff will share the rollout of Santa Rosa Water's latest outreach

campaign aimed at educating water customers about the value of water,

the need to continually invest in our shared water infrastructure, and the

role rate setting plays in ensuring a reliable water future. The

multi-media campaign highlights the people, the infrastructure, and the

environmental stewardship that are necessary to deliver high quality

water and sewer service to Santa Rosa. It will also include an overview

of the rate setting process and how customers can stay informed. The

City Council may discuss this item and give direction to staff.

Late Correspondence (Uploaded 09-10-2024)

Attachments:

Elise Miller, Communications Coordinator - Santa Rosa Water,

presented and answered questions from Council.

9.3

COMMUNITY EMPOWERMENT PLAN UPDATE

This is a standing item on the agenda. No action will be taken except for

possible direction to staff.

Ana Horta, Community Engagement Manager, presented and

answered questions from Council.

10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

There were no reports from City Manager Maraskeshia Smith or City

Attorney Stricker.

11. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS

Council Member Okrepkie announced recusal from Item 14.1 due to

financial conflict of interest as Green Vine Landscaping is his client.

12. MAYOR'S/COUNCIL MEMBERS’ REPORTS

Council Member MacDonald provided a brief report on various

community events attended.

Mayor N. Rogers provided a brief report on meetings and

community events attended.

No public comments were made.

12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

12.1.1 Council Subcommittee Reports

Council Member Fleming provided a report on the Climate

Action Subcommittee.

Council Member Okrepkie provided a report on the Economic

Development Subcommittee.

12.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

Council Member C. Rogers provided a brief report.

12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

12.1.4 Association of Bay Area Governments (ABAG)

12.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

12.1.6 Sonoma Clean Power Authority (SCPA)

12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

12.1.8 Groundwater Sustainability Agency (GSA)

12.1.9 Sonoma County Homeless Coalition

12.1.10 Renewal Enterprise District (RED)

12.1.11 Public Safety Subcommittee

12.1.12 Other

12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS

12.2.1

Council may vote to make appointments to the following boards:

· Santa Rosa Tourism Business Improvement Area Advisory

Board - One vacancy for Full-Service Hotel Operator.

o Steven Boswell

o Tony Pace

· Board of Building Regulation Appeals - Three vacancies with

terms ending 12/31/2025.

o John Gordon

Attachments:

No public comments were made.

A motion was made by Council Member Okrepkie, seconded by Council

Member Alvarez, to approve appointment of Steven Boswell for the

SRTBIA Full-Service Hotel Operator vacancy and John Gordon to the

BOBRA vacancy. The motion failed by the following vote:

3 -

Yes:

No:

Council Member Eddie Alvarez, Council Member Dianna

MacDonald, and Council Member Jeff Okrepkie

Mayor Natalie Rogers, Council Member Victoria Fleming, and

Council Member Chris Rogers

1 - Vice Mayor Mark Stapp

Absent:

A motion was made by Council Member Fleming, seconded by Council

Member Alvarez, to approve appointment of Steven Boswell to the Santa

Rosa Tourism Business Improvement Area Advisory Board Full-Service

Hotel Operator vacancy. The motion carried by the following vote:

4 -

Yes:

Council Member Eddie Alvarez, Council Member Victoria

Fleming, Council Member Dianna MacDonald, and Council

Member Jeff Okrepkie

2 - Mayor Natalie Rogers, and Council Member Chris Rogers

1 - Vice Mayor Mark Stapp

No:

Absent:

A motion was made by Council Member MacDonald, seconded by

Council Member Okrepkie, to approve appointment of John Gordon to

the Board of Building Regulation Appeals. The motion carried by the

following vote:

6 -

Yes:

Mayor Natalie Rogers, Council Member Eddie Alvarez, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Chris

Rogers

1 - Vice Mayor Mark Stapp

Absent:

13. APPROVAL OF MINUTES

13.1

August 20, 2024, Regular Meeting Minutes.

Draft Minutes

Attachments:

Approved as submitted.

14. CONSENT ITEMS

Mayor N. Rogers pulled Item 14.1 from the Consent Calendar and

asked questions. Jen Santos, Deputy Director - Parks, Alan Alton,

Chief Financial Officer, and City Attorney Stricker responded.

Council Member MacDonald announced recusal on Item 14.1 due to

a personal relationship.

14.1

RESOLUTION - SPLIT BID AWARD - GENERAL SERVICE

AGREEMENTS FOR CITYWIDE LANDSCAPE SERVICES

RECOMMENDATION: It is recommended by the Recreation and Parks

and Finance Departments that the Council, by resolution, approve a

split bid award of Invitation for Bid 24-08 and approve two General

Services Agreements: 1) F002850 Brightview Landscape Services, Inc.,

Santa Rosa, California (Brightview) for Section 1 Parks Lawn

Maintenance in the amount of $2,821,488.1; and 2) F002853 Green

Vine Landscaping, Inc., Santa Rosa, California for Section 3 Tax District

Maintenance in the amount of $136,800, for a total not to exceed

$2,958,288.12. The agreements are firm fixed prices for a period of

three years, with two one-year renewal options, commencing on

December 1, 2024.

Attachment 1 - Bid Results

Attachments:

Exhibit A - F002850 Brightview Agreement

Exhibit B - F002853 Green Vine Landscaping Agreement

PUBLIC COMMENT ON ITEM 14.1:

Duane De Witt spoke on Item 14.1, expressed support of

Recreation and Parks staff and the work they do, and provided

suggestions for alternative work force to do maintenance work.

A motion was made by Council Member Alvarez, seconded by Council

Member Rogers, to waive reading of the text and adopt

RESOLUTION NO. RES-2024-142 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING A SPLIT BID

AWARD AND APPROVAL OF TWO GENERAL SERVICE AGREEMENTS

FOR CITYWIDE LANDSCAPE SERVICES WITH BRIGHTVIEW LANDSCAPE

SERVICES, INC. AND GREEN VINE LANDSCAPING, INC.

The motion carried by the following vote:

4 -

Yes:

Mayor Natalie Rogers, Council Member Eddie Alvarez, Council

Member Victoria Fleming, and Council Member Chris Rogers

1 - Vice Mayor Mark Stapp

Absent:

2 -

Recused:

Council Member Dianna MacDonald, and Council Member Jeff

Okrepkie

Approval of the Consent Agenda

PUBLIC COMMENT ON ITEMS 14.2 through 14.8:

Duane De Witt spoke on Item 14.8.

A motion was made by Council Member Alvarez, seconded by Council

Member MacDonald, to waive reading of the text and adopt Consent Items

14.2 through 14.8. The motion carried by the following vote:

6 -

Yes:

Mayor Natalie Rogers, Council Member Eddie Alvarez, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Chris Rogers

1 - Vice Mayor Mark Stapp

Absent:

14.2

RESOLUTION - APPROVING THE ISSUANCE OF A PURCHASE

ORDER TO MOTOROLA SOLUTIONS, INC. FOR POLICE RADIO

EQUIPMENT

RECOMMENDATION: It is recommended by the Police and Finance

Departments that the Council, by resolution, approve the issuance of a

Purchase Order for the purchase of Motorola LTE cellular capable

radios and associated software utilizing the pricing from the Houston

Galveston Area Council (HGAC) Interlocal Cooperative Solicitation

#RA05-21 with Motorola Solutions, Inc., for a total amount not to exceed

$333,325.19.

Attachments:

Exhibit A - Agreement

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2024-143 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE ISSUANCE OF

A PURCHASE ORDER FOR THE COOPERATIVE PURCHASE OF LTE

CELLULAR CAPABLE RADIOS AND ASSOCIATED SOFTWARE UNDER

THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) SOLICITATION

RA05-21 WITH MOTOROLA SOLUTIONS, INC.

14.3

RESOLUTION - ABANDONED VEHICLE ABATEMENT PROGRAM

EXTENSION

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution, approve the 10-year extension of the Santa

Rosa Police Departments participation in the Sonoma County

Abandoned Vehicle Abatement Program, through June 30, 2035, and

delegate authority to the City Manager or the City Manager’s designee

to execute all agreements and amendments with the Sonoma County

Abandoned Vehicle Abatement Service Authority, subject to approval as

to form by the City Attorney.

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2024-144 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE 10YEAR

EXTENSION OF THE ABANDONED VEHICLE ABATEMENT PROGRAM

UNTIL JUNE 30, 2035, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AGREEMENTS AND AMENDMENTS WITH THE SONOMA

COUNTY ABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY

14.4

RESOLUTION - ACCEPTANCE OF REVISED AWARD OF

ADDITIONAL CCMU GRANT FUNDS

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution: 1) accept a revised award for additional

funding from the Sonoma County Department of Health Services (DHS)

for Crisis Care Mobile Units (CCMU) Program funding in the amount of

$166,667 for a total grant award amount of $513,076; 2) authorize the

City Manager or designee to execute award documents and any

additional documents for administration of the grant; and 3) appropriate

$166,667 of grant funds to an already established project key.

Attachment 1 - Modification Number Two

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2024-145 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING A REVISED AWARD

OF CRISIS CARE MOBILE UNITS (CCMU) GRANT FUNDS

14.5

RESOLUTION - ACCEPTANCE AND APPROPRIATION OF GRANT

FUNDS FROM THE BYRNE DISCRETIONARY GRANTS PROGRAM

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution: 1) accept a grant award from the Bureau of

Justice Assistance-Byrne Discretionary Community Project Funding in

the amount of $898,000; 2) authorize the City Manager, or designee, to

execute all related award documents required for receiving such funds;

and 3) appropriate $898,000 of grant funds to a project key to be

established by the Chief Financial Officer.

Attachment 1

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2024-146 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING GRANT FUNDING

FROM THE BUREAU OF JUSTICE ASSISTANCE - BYRNE DISCRETIONARY

COMMUNITY PROJECT FUNDING IN THE AMOUNT OF $898,000;

AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO EXECUTE

REQUIRED DOCUMENTS; APPROPRIATE FUNDS IN THE AMOUNT OF

$898,000; AND AUTHORIZE THE CHIEF FINANCIAL OFFICER TO

ESTABLISH A PROJECT KEY

14.6

RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL

SERVICE AGREEMENT NUMBER F002053 WITH MARK A

CLEMENTI, PH.D.

RECOMMENDATION: It is recommended by the Santa Rosa Police

Department that the Council, by resolution, approve the Second

Amendment to Professional Services Agreement Number F002053 with

Mark A Clementi, Ph.D., Santa Rosa, California to provide

preemployment psychological evaluations, return to duty/fitness for duty

psychological evaluations and critical incident stress debriefings and

authorize the City Manager or her designee to sign all related

contractual documents, subject to approval as to form by the City

Attorney.

Attachments:

Exhibit A - Second Amendment

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2024-147 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND

AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT NUMBER

F002053 WITH MARK A CLEMENTI, PH.D.

14.7

RESOLUTION - CITY OF SANTA ROSA AND OAKMONT VILLAGE

ASSOCIATION SECOND AMENDMENT FOR CITYBUS ROUTE 16

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, approve the

Second Amendment to Oakmont Village Association Agreement for

Santa Rosa CityBus to provide a deviated fixed route bus service for

the Oakmont community for an additional one year, and authorize the

City Manager or designee to execute the Amendment.

Attachments:

Exhibit A - Second Amendment

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2024-148 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING A SECOND

AMENDMENT TO OAKMONT VILLAGE ASSOCIATION AGREEMENT

BETWEEN THE CITY OF SANTA ROSA AND THE OAKMONT VILLAGE

ASSOCIATION TO PROVIDE CITYBUS DEVIATED FIXED ROUTE BUS

SERVICES FOR THE OAKMONT COMMUNITY AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE SECOND AMENDMENT

14.8

RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL

HOMELESS EMERGENCY

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution,

approve an extension of Resolution No. 28839 which formally

proclaimed a local homeless emergency within Santa Rosa