Attachments:

Late Correspondence (Uploaded 04-15-2025)

Revised Presentation (Uploaded 04-15-2025)

3:00 P.M.

5. INTERVIEWS FOR BOARD, COMMISSIONS AND COMMITTEES

5.1

INTERVIEWS FOR DESIGN REVIEW AND PRESERVATION BOARD

The Council will conduct interviews for the Design Review and

Preservation board.

Attachment 1 - Notice of Application Availability

Attachments:

Attachment 2 - Council Policy 000-06

Attachment 3 - Ordinance No. ORD-2025-003

Attachment 4 - Applicant Table

Revised Attachment 4 (Uploaded 04-15-2025)

4:00 P.M.

6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

8. PROCLAMATIONS/PRESENTATIONS

8.1

PROCLAMATION - THE WEEK OF THE YOUNG CHILD

Proclamation

PROCLAMATION - FAIR HOUSING MONTH

Proclamation

Attachments:

8.2

Attachments:

9. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

9.1

2025 EARTH DAY EVENT IN COURTHOUSE SQUARE

Santa Rosa Water staff will provide information on Santa Rosa’s annual

Earth Day event taking place at the Courthouse Square on Saturday,

April 26, from 12pm-4pm. No action will be taken except for possible

direction to staff.

Revised Presentation (Uploaded 04-15-2025)

Attachments:

9.2

MEASURE M PARKS FOR ALL UPDATE

Recreation and Parks staff will provide a brief update on the status of

Measure M Parks for All. No action will be taken except for possible

direction to staff.

Revised Presentation (Uploaded 04-15-2025)

Attachments:

9.3

ECONOMIC DEVELOPMENT STRATEGIC PLAN UPDATE AND

UNITED SOCCER LEAGUE INTEREST IN SANTA ROSA (THIS ITEM

WAS CONTINUED FROM THE MARCH 18, 2025, REGULAR

MEETING)

Economic Development staff will provide an update to Council on the

Economic Development Strategic Plan. No action will be taken except

for possible direction to staff.

Economic Development staff will also provide information about the

United Soccer League’s Interest in establishing a professional soccer

franchise in Santa Rosa. No action will be taken except for possible

questions to staff.

Attachments:

10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

10.1

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION

The City Attorney will report on all settlements authorized by Council in

closed session that were finalized in March 2025, which includes but

may not be limited to all settlements requiring the City to pay more than

$50,000. The City Attorney will also provide a summary of pending

litigation against the City.

Litigation Report

Attachments:

11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

12. MAYOR'S/COUNCIL MEMBERS’ REPORTS

12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

12.1.1 Council Subcommittee Reports

12.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

12.1.4 Association of Bay Area Governments (ABAG)

12.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

12.1.6 Sonoma Clean Power Authority (SCPA)

12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

12.1.8 Groundwater Sustainability Agency (GSA)

12.1.9 Sonoma County Homeless Coalition

12.1.10 Renewal Enterprise District (RED)

12.1.11 Public Safety Subcommittee

12.1.12 Other

12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS

12.2.1

COUNCIL MAY VOTE TO MAKE APPOINTMENTS TO THE

DESIGN REVIEW AND PRESERVATION BOARD

Seven Vacancies with the following term endings:

Appointments with initial terms ending December 31, 2028

(1) Architect

(1) Archaeologist, Architectural Historian, Or Historian

(2) At-Large positions

Appointments with initial terms ending December 31, 2027

(1) Architect

(1) Landscape Professional

(1) At-large position.

Attachment 1 - Notice of Application Availability

Attachments:

Attachment 2 - Council Policy 000-06

Attachment 3 - Ordinance No. ORD-2025-003

Attachment 4 - Applicant Table

Revised Attachment 4 (Uploaded 04-15-2025)

13. APPROVAL OF MINUTES

13.1

March 18, 2025, Regular Meeting Minutes.

Draft Minutes

Attachments:

14. CONSENT ITEMS

14.1

MOTION - CONTRACT AWARD - LOW IMPACT DEVELOPMENT AT

MUNICIPAL SERVICES CENTER NORTH

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by motion, award Contract

Number C02391, Low Impact Development at Municipal Services

Center North, in the amount of $567,912 to the lowest responsible

bidder, Corcus Construction of San Francisco, California, approve a

10% contract contingency, and authorize a total contract amount of

$624,703.20.

Attachment 1 - Location Map

Attachments:

Attachment 2 - Summary of Bids

14.2

RESOLUTION - AUTHORIZATION FOR REQUEST OF LOW CARBON

TRANSIT OPERATIONS PROGRAM FUNDING FOR FY 2024-2025

FOR SUPPORT OF FREE FARES FOR YOUTH

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution approve and

authorize: 1) the delegation of authority to the Director of Transportation

and Public Works to execute an Authorized Agent Form for the LCTOP

designating the Deputy Director - Transit as the City’s Authorized

Agent; 2) the Deputy Director - Transit to request $405,684 in Low

Carbon Transit Operations Program (LCTOP) formula funds to assist in

supporting the Free Fares for Youth Program (UR Free Youth); 3) the

Deputy Director - Transit to execute the Certifications and Assurances

and related documents for the LCTOP grant; 4) the Chief Financial

Officer to increase appropriations in revenue and expenditures by the

approved grant award; and 5) the submittal of the City’s project

nomination and allocation request to the Department of Transportation

for FY 2024-25 LCTOP funds.

Attachments:

14.3

RESOLUTION - STATE OF GOOD REPAIR PROGRAM

AUTHORIZATION TO APPLY FOR THE ANNUAL FORMULA

ALLOCATION AND PROJECT APPROVAL

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution: 1) approve the

SB1 State of Good Repair Project List; 2) authorize the Director of

Transportation and Public Works or designee to request the City’s

annual allocation of FY 2025-2026 State of Good Repair funding in the

estimated amount of $30,072 from the California Department of

Transportation; and 3) agree to comply with all conditions and

requirements in the Certifications and Assurances document and

applicable law for such purposes.

Attachments:

14.4

RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE

IV AND STATE TRANSIT ASSISTANCE ANNUAL FORMULA

ALLOCATION APPLICATION SUBMITTAL

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, authorize the

Director of Transportation and Public Works or designee to file an

application for the Transit Division’s annual request of Transportation

Development Act Article IV and State Transit Assistance funds with the

Metropolitan Transportation Commission for FY 2025-26 in the

estimated amount of $12,530,000 for ongoing Transit Operations and

Capital budgetary needs.

Attachments:

14.5

RESOLUTION - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

SENATE BILL 1 TRANSPORTATION FUNDING FISCAL YEAR

2025/2026 PROJECT LIST

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, authorize the

Transportation and Public Works Department to submit three projects to

the California Transportation Commission in order to receive Fiscal

Year 2025/2026 apportionment of Senate Bill 1 Road Maintenance and

Rehabilitation Account Funding: 1) North Dutton Road Diet and

Pedestrian Improvements in the amount of $2,118,300; 2) Santa Rosa

Creek Trail in the amount of $350,000; and Fire Related Street Repairs

in the amount of $2,528,746.

Attachments:

14.6

RESOLUTION - WAIVER OF COMPETITIVE BID FOR THE

PURCHASE OF K71 BOLLARDS FOR THE DEPLOYMENT OF

QUICK BUILD LOW-STRESS BICYCLE FACILITIES

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, approve a

Waiver of Competitive Bid between the City of Santa Rosa and eNdoto

Corporation of Newington, Connecticut for the purchase of K71 bollards

with grant funds for the deployment of quick build low-stress bicycle

facilities in an amount not to exceed $200,000.

Attachments:

Exhibit A - Resolution RES-2024-152

Exhibit B - Estimate No. EST-0003603

14.7

RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE

3 GRANT APPLICATION FOR FISCAL YEAR 2025/2026

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution: 1) request that

the Metropolitan Transportation Commission allocate $251,120 from

Fiscal Year 2025/2026 Transportation Development Act Article 3 funds

for the installation of various school active transportation improvements

that will improve walking and bicycling conditions at select schools that

are likely to see an increase in student population due to recent school

closures in the Santa Rosa City Schools District; and 2) authorize the

Director of Transportation and Public Works to file the application and

other required documents to install the improvements, as directed by

the Bicycle and Pedestrian Advisory Board.

Attachments:

Exhibit A - Required Findings

Exhibit B - School Safety Improvement Project Application

Exhibit C - Maps of School Safety Improvement Locations

14.8

RESOLUTION - APPROVAL AND ISSUANCE OF A BLANKET

PURCHASE ORDER FOR THE PURCHASE OF AUTOMOTIVE

PARTS AND SUPPLIES

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department Fleet Maintenance Division that the Council,

by resolution, approve the issuance of a Blanket Purchase Order for the

purchase of automotive parts and supplies in an amount not to exceed

$450,000, utilizing the pricing from Equalis Group Cooperative

Purchasing Agreement Number COG-2129E to Smothers Parts

International, Inc., of Santa Rosa, California.

Attachment 1 - Equalis Group Master Agreement COG-212

Attachments:

Attachment 2 - Equalis Group Contract Document

14.9

RESOLUTION - AUTHORIZING THE PURCHASE OF MITIGATION

CREDITS FOR THE LOWER COLGAN CREEK RESTORATION -

PHASE 3 AND NEIGHBORHOOD PARK PROJECTS

RECOMMENDATION: It is recommended by the Transportation and

Public Works, Water, and Recreation and Parks Departments that the

Council, by resolution: 1) authorize the purchase of mitigation credits for

the Lower Colgan Creek Restoration - Phase 3 and Neighborhood Park

Projects; 2) approve a Purchase Agreement to buy required mitigation

credits for California tiger salamander (CTS) from TRI Development

Services, LLC of Greenbrae, California in an amount not to exceed

$2,490,200; 3) approve a Purchase Agreement to buy required

mitigation credits for seasonal wetland habitat from TRI Development

Services, LLC, of Greenbrae, California in an amount not to exceed

$60,000; and 4) authorize the Director of Transportation and Public

Works to execute the agreements and any related documents or

applications, subject to approval as to form by the City Attorney.

Attachment 1 - Mitigated Negative Declaration

Attachments:

Exhibit A

Exhibit B

14.10

RESOLUTION - APPROVAL OF FOURTH AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT WITH AXON

ENTERPRISE, INC. TO PURCHASE AND DEPLOY BODY WORN

CAMERAS, INTERVIEW ROOM CAMERAS, FLEET CAMERAS AND

TASER DEVICES AND THE SYSTEMS TO SUPPORT AND STORE

RELATED DATA

RECOMMENDATION: It is recommended by the Police Department that

the Council, by resolution: 1) approve the Fourth Amendment to

Professional Services Agreement Number F002516 with Axon

Enterprise, Inc., a Delaware corporation, for the purpose of adding

additional fleet cameras and the required licensing and support for

these cameras increasing the agreement by $81,607.44 for a total

contract amount not to exceed $4,032,456.99; and 2) delegate authority

to the Chief of Police to execute this amendment.

Exhibit A

Attachments:

14.11

RESOLUTION - APPROVE ISSUANCE OF A BLANKET PURCHASE

ORDER AND UTILIZATION OF SOURCEWELL COOPERATIVE

AGREEMENT FOR THE PURCHASE OF OFFICE SUPPLIES

RECOMMENDATION: It is recommended by the Finance Department

that the Council, by resolution, approve the City’s utilization of

cooperative purchasing through Sourcewell Contract #070924-SCC for

the purchase of office supplies from Staples Contract & Commercial,

LLC, Framingham, Massachusetts, by approving issuance of a Blanket

Purchase Order (BPO) with BPO Terms and Conditions for a term of

four (4) years through February 2, 2029, with three (3) one-year

renewal options for a total amount not to exceed $1,000,000.

Attachments:

Exhibit A - Sourcewell Contract #070924-SCC.pdf

14.12

ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION

14-04.090 OF CHAPTER 14-04 AND AMENDING CHAPTER 14-08 TO

ALLOW FIXED MONTHLY SERVICE CHARGES, POTABLE AND

RECYCLED WATER SERVICE AND DELIVERY CHARGES, AND

CHARGES FOR CITY MAINTAINED METERS ON PRIVATE

SYSTEMS TO BE ESTABLISHED BY RESOLUTION OF THE CITY

COUNCIL AND ESTABLISH POTABLE WATER AND RECYCLED

WATER RATES AND CHARGES POLICY, ESTABLISHMENT OF

RATES AND CHARGES, AND RULES AND STANDARDS

RECOMMENDATION: This ordinance, introduced at the April 1, 2025,

Regular Meeting by a 6-0-1-0 vote (Rogers absent), amends Title 14 of

the Santa Rosa City Code by amending Chapter 14-04 and 14-08 to

allow fixed monthly service charges, potable and recycled water service

and delivery charges, and charges for City maintained meters on

private systems to be established by resolution of the City Council as

prescribed by the City Charter and amends Chapter 14-08 to establish

potable and recycled water rates and charges policy, rules and

standards.

Ordinance

Attachments:

14.13

ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA RETITLING AND

AMENDING CHAPTER 2-04, BOARD OF COMMUNITY SERVICES,

OF THE SANTA ROSA CITY CODE

RECOMMENDATION: This ordinance, introduced at the April 1, 2025,

Regular Meeting by a 6-0-1-0 vote (Rogers absent), retitles and

amends City Code Chapter 2-04 to change the name of the advisory

body from the Board of Community Services to the Recreation and

Parks Board, updates the Board’s statement of purpose, updates the

Board’s powers and duties to reflect their current role, aligns the

number of members with the number of City Council members, reduces

the number of members needed to achieve a quorum, aligns members’

terms to coincide with the term of their appointing Council member, and

updates the process for members appointment to and members removal

from the Board to accurately reflect City Charter Section 11,

Participation & Diversity in Boards and Commissions and Council Policy

000-06, Appointments to Boards/Commissions/Committees.

Ordinance

Attachments:

15. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 19.

16. REPORT ITEMS

16.1

REPORT - APPROVAL OF THE PRELIMINARY FY 2025/26

REGIONAL WATER REUSE SYSTEM OPERATING AND

MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE

BUDGET AND ALLOCATION OF COSTS

BACKGROUND: The Regional Water Reuse System, managed by

Santa Rosa Water, serves five member agencies - the cities of Santa

Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South

Park Sanitation District, each hereinafter referred to as “User Agency”

or collectively as “User Agencies.” The Operating Agreement

(Agreement) between the User Agencies requires that Santa Rosa

Water annually prepare a Preliminary Budget and Allocation of Costs

for the Regional Water Reuse System and notify the User Agencies of

these costs by May of each year. The Board of Public Utilities annually

recommends the proposed fiscal year Preliminary Budget and Allocation

of Costs for the Regional Water Reuse System to the City Council to be

included in the annual City budget adoption. The Regional Operations

and Maintenance (O&M) Fund budget request is $53,419,287, the

Regional cash-funded Capital Improvement Program (CIP) is

$12,000,000, and the Regional debt service due is $18,299,256.

RECOMMENDATION: It is recommended by the Board of Public

Utilities, the Subregional Technical Advisory Committee and Santa

Rosa Water that the Council, by resolution, approve the Preliminary

Fiscal Year 2025/26 Regional Water Reuse System Operating and

Maintenance, Capital Improvement, and Debt Service Budget and

Allocation of Costs for the purpose of notifying the Regional Water

Reuse User Agencies of their allocation of such costs by May 1, 2025.

Attachments:

17. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

17.1

PUBLIC HEARING - AUTHORIZING SUBMITTAL OF THE FISCAL

YEAR 2025/2026 ACTION PLAN TO THE U.S. DEPARTMENT OF

HOUSING AND URBAN DEVELOPMENT.

BACKGROUND: The proposed action will authorize submittal of the

Fiscal Year 2025/2026 Action Plan (Plan) to the U.S. Department of

Housing and Urban Development (HUD). HUD requires submittal of the

Annual Action Plan so that the City can receive federal housing and

community development funds in the form of Community Development

Block Grant (CDBG), HOME Investment Partnership (HOME), and

Housing Opportunities for Persons with AIDS (HOPWA) grants. The

City is required to submit its Plan to HUD by May 15, 2025, unless

otherwise notified.

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by resolution: 1)

authorize submittal of the Fiscal Year 2025/2026 Action Plan to the U.S.

Department of Housing and Urban Development (HUD); and 2)

authorize the City Manager to execute any forms or documents required

by HUD to implement the Fiscal Year 2025/2026 Action Plan.

Attachment 1 - Draft Action Plan 2025-2026

Attachments:

Public Hearing Notice