Presentation (Uploaded 04-21-2026)

Attachments:

Late Correspondence (Uploaded 04-21-2026)

Scott Wagner, Chief Financial Officer, and Veronica Conner, Budget

and Financial Analyst Manger, presented and answered questions

from Council.

No public comments were made.

4.2

CALPERS PENSION UNFUNDED LIABILITY EXPENSES OVERVIEW

AND POTENTIAL COST AVOIDANCE STRATEGIES

The Finance Department recommends that the City Council hold a

Study Session regarding CalPERS pension expenses and potential cost

avoidance strategies. This item is presented for the Council’s

information and no action is required. This item has no impact on

current fiscal year budget.

Late Correspondence (Uploaded 04-22-2026)

Attachments:

Scott Wagner, Chief Financial Officer, and Michael Myer, Vice

President of NHA Advisors, presented and answered questions

from Council.

No public comments were made.

Mayor Stapp recessed the meeting from 4:00 p.m. to 4:09 p.m.

5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

4 -

Present:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie

Alvarez, and Council Member Natalie Rogers

3 -

Absent:

Council Member Caroline Bañuelos, Council Member Victoria

Fleming, and Council Member Dianna MacDonald

6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

Teresa Stricker, City Attorney, reported there was no reportable

action taken in closed session, and study session was conducted

regarding general fund budget update and CalPers pension

unfunded liability.

7. PROCLAMATIONS/PRESENTATIONS

7.1

PROCLAMATION - SEXUAL ASSAULT AWARENESS MONTH

Proclamation

Attachments:

Council Member Rogers read and presented the Proclamation to

Rebecca Fein, Executive Director of Verity.

Rebecca Fein, Executive Director of Verity, accepted the

Proclamation with a call to action to continue building a community

where survivors are supported without hesitation and with the

resources that they deserve to heal.

No public comments were made.

8. STAFF BRIEFINGS - NONE.

9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

9.1

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION

The City Attorney will report on all settlements authorized by Council in

closed session that were finalized in March 2026, which includes but

may not be limited to all settlements requiring the City to pay more than

$50,000. The City Attorney will also provide a summary of pending

litigation against the City.

Litigation Report

Attachments:

Lori Ann Farrell, Interim City Manager, reported on Earth Day, the

Wildfire and Earthquake Safety Expo, construction on new electric

vehicle charging stations in the downtown area, the opening of

applications for the community promotions event support program,

and nominations for the City of Santa Rosa Merit Awards.

Teresa Stricker, City Attorney, reported on the settlement of the

claim of Sammylen Gedaro in March, and reported there are 31

current litigation matters with trial dates assigned to approximately

one-quarter of these matters, and 4 cases currently on appeal

following rulings in favor of the City at the trial court level.

No public comments were made.

This item was received and filed.

10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

No statements of abstention/recusal were made.

11. MAYOR'S/COUNCIL MEMBERS’ REPORTS

Council Member Alvarez reported on a recent public safety meeting

in Roseland.

Council Member Rogers reported on the 10-year anniversary of

Orange Theory Fitness in Coddingtown.

Vice Mayor Okrepkie reported on events recently attended.

Mayor Stapp reported on upcoming City projects and events

recently attended.

No public comments were made.

11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

11.1.1 Council Subcommittee Reports

11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)

Vice Mayor Okrepkie provided a brief report.

11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

11.1.4 Association of Bay Area Governments (ABAG)

11.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

11.1.6 Sonoma Clean Power Authority (SCPA)

11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

11.1.8 Groundwater Sustainability Agency (GSA)

11.1.9 Sonoma County Homeless Coalition

11.1.10 Renewal Enterprise District (RED)

11.1.11 Public Safety Subcommittee

Vice Mayor Okrepkie provided a brief report.

11.1.12 Other

11.2 SONOMA COUNTY MAYORS' AND COUNCIL MEMBERS'

ASSOCIATION/CITY SELECTION COMMITTEE

11.2.1

SONOMA COUNTY MAYORS’ AND COUNCIL MEMBERS’

ASSOCIATION LETTERS OF INTEREST

The City Council will, by motion, provide direction to the Mayor

regarding letters of interest received for appointment to the following

vacancies to be made by the Board of Directors of the Sonoma County

Mayors’ and Councilmembers’ Association at its City Selection

Committee meeting on May 14, 2026.

It is also recommended that if late nominations are received or if the

Mayors’ and Councilmembers’ Board recommends alternates, that the

City Council authorize the Mayor or their designated representative the

authority to vote on these late nominations or recommendations. This

item has no impact on current fiscal year budget.

City Selection Committee:

1. Airport Land Use Commission - One seat to fill the expiring term of

Todd Lands of Cloverdale. Four-year term with expiration in May.

Letter received from:

· Ariel Kelley, Healdsburg

Letter of Interest

Attachments:

No public comments were made.

A motion was made by Council Member Rogers, seconded by Council

Member Alvarez, to direct the Mayor to support the appointment of Ariel

Kelley to the Airport Land Use Commission at the Sonoma County Mayors'

and Councilmembers' Association at its City Selection Committee Meeting

on May 14, 2026, and authorized the Mayor or designee the authority to

vote on late nominations.

The motion carried by the following vote:

4 -

Yes:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member

Eddie Alvarez, and Council Member Natalie Rogers

3 -

Absent:

Council Member Caroline Bañuelos, Council Member Victoria

Fleming, and Council Member Dianna MacDonald

12. APPROVAL OF MINUTES

No public comments were made.

12.1

March 24, 2026, Regular Meeting Minutes (THIS ITEM IS BEING

CONTINUED TO A DATE UNCERTAIN.)

This item was continued to a date uncertain.

12.2

April 7, 2026, Regular Meeting Minutes.

Draft Minutes

Attachments:

Approved as submitted

12.3

April 10, 2026, Special Meeting Minutes.

Draft Minutes

Attachments:

Approved as submitted.

13. CONSENT ITEMS

No public comments were made.

Approval of the Consent Agenda

A motion was made by Vice Mayor Okrepkie, seconded by Council Member

Rogers, to adopt Consent Items 13.1 through 13.8 as presented by staff.

The motion carried by the following vote:

4 -

Yes:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member

Eddie Alvarez, and Council Member Natalie Rogers

3 -

Absent:

Council Member Caroline Bañuelos, Council Member Victoria

Fleming, and Council Member Dianna MacDonald

13.1

MOTION - AMENDMENT TO MEMORANDUM OF UNDERSTANDING

NUMBER F003065 WITH COUNTY OF SONOMA PROBATION

DEPARTMENT FOR WEED ABATEMENT SERVICES

RECOMMENDATION: The Fire Department recommends that the

Council, by motion, approve the First Amendment to Memorandum of

Understanding Between City of Santa Rosa and the County of Sonoma

Agreement Number F003065 for Weed Abatement services provided by

the County of Sonoma Probation Department in an amount of $68,000,

for a total amount not to exceed $167,000 and authorize the City

Manager to make non-substantive changes to the Amendment, subject

to approval by the City Attorney, and execute the Amendment. This item

has no impact on current fiscal year budget.

Attachment 1 - First Amendment MOU

Attachments:

This Consent - Motion was approved.

13.2

MOTION - AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT - CALISTOGA ROAD PAVEMENT REHABILITATION

AND UTILITY IMPROVEMENTS - MONTECITO BOULEVARD TO

HIGHWAY 12

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion: 1) approve

Project Work Order Amendment Number A010135-2016-20B for Master

Professional Services Agreement Number A010135 with Brelje and

Race Consulting Engineers of Santa Rosa, California, to include

updated pavement design, additional water and sewer scope, added

curb ramps and Americans with Disabilities Act (ADA) improvements,

Phase I Environmental Site Assessment, and construction related

engineering support with an increase in compensation of $499,100.00

for a total not-to-exceed amount under the Agreement of $908,900.00;

and 2) authorize the Director of Transportation and Public Works or

designee to make non-substantive changes to the Agreement, subject

to approval by the City Attorney, and execute the Agreement. This item

has no impact on current fiscal year budget.

Attachment 1 - Amendment No. 2

Attachments:

This Consent - Motion was approved.

13.3

MOTION - CONSTRUCTION CONTRACT AWARD - C02540

PIERSON ST REHABILITATION

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion, award Contract

No. C02540 Pierson St Rehabilitation, in the amount of $1,584,746 to

the lowest responsible bidder, Coastside Concrete & Construction, Inc.

of Santa Rosa, California, approve a 20% contract contingency in the

amount of $316,949, and authorize the City Manager or designee to

execute the Contract and any change orders in a total contract amount

of $1,901,695. The source of funds is the Capital Improvement Fund.

No City General Fund money is included in this project.

Attachment 1 - Location Map

Attachments:

Attachement 2 - Summary of bids

This Consent - Motion was approved.

13.4

MOTION - CITY OF SANTA ROSA AND GMV SYNCROMATICS

CORP. THIRD AMENDMENT FOR COMPUTER AIDED DISPATCH

AND AUTOMATED VEHICLE LOCATION SYSTEM

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion: approve the Third

Amendment to Professional Services Agreement Number F002615 with

GMV Syncromatics Corp. of Los Angeles, California, to increase

compensation in an amount of $238,514, for a total not to exceed

amount of $1,270,300; and 2) authorize the City Manager to make

non-substantive changes to the Amendment, subject to approval by the

City Attorney, and execute the Amendment. This item has no impact on

current fiscal year budget.

Attachment 1 - Third Amendment

Attachments:

This Consent - Motion was approved.

13.5

RESOLUTION - AUTHORIZATION OF PAYMENT TO AT&T FOR

UTILITY RELOCATION AT FIRE STATION 5 AND DELEGATION OF

SIGNATURE AUTHORITY TO APPROVE AND EXECUTE STANDARD

FORMS AND AGREEMENTS WITH TELECOMMUNICATION

COMPANIES

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by resolution: 1) approve the

second payment to Work Order ID CWO-31330 with AT&T of Dallas,

Texas for Fire Station 5 utility relocation in the amount of $45,917.45,

for a total not to exceed $131,600.64; and 2) delegate signature

authority to the Directors of the Departments of Transportation and

Public Works, and Water to approve and execute standard forms and

agreements with AT&T, Comcast and other telecommunication

companies operating under a State of California franchise agreement

within the City of Santa Rosa. This item has no impact on current fiscal

year budget.

Attachment 1 - ATT invoice

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2026-040 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA TO AUTHORIZE PAYMENT TO

AT&T FOR UTILITY RELOCATION AT FIRE STATION 5 AND

DELEGATE SIGNATURE AUTHORITY TO APPROVE AND EXECUTE

STANDARD FORMS AND AGREEMENTS WITH TELECOMMUNICATION

COMPANIES

13.6

RESOLUTION - SANTA ROSA CITYBUS PUBLIC TRANSIT AGENCY

SAFETY PLAN UPDATE 2026

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by resolution, adopt the

Santa Rosa CityBus 2026 Public Transit Agency Safety Plan update to

meet the requirements of the Federal Transit Administration’s Public

Transportation Agency Safety Plan Final Rule. This item has no impact

on current fiscal year budget.

Attachments:

Exhibit A - 2026 Public Transit Agency Safety Plan

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2026-041 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA ADOPTING THE SANTA ROSA

CITYBUS 2026 PUBLIC TRANSIT AGENCY SAFETY PLAN UPDATE

13.7

RESOLUTION - ADOPTION OF COUNCIL POLICY ENTITLED

REQUESTS FOR REMOTE PARTICIPATION ACCOMMODATION

FOR LEGISLATIVE BODY MEMBERS WITH DISABILITIES AND

REPEAL OF COUNCIL POLICY 000-34

RECOMMENDATION: The City Clerk’s and City Attorney’s Offices

recommend that the Council, by two separate resolutions: 1) adopt a

new Council policy entitled, “Requests For Remote Participation

Accommodation for Legislative Body Members with Disabilities”; and 2)

repeal outdated Council Policy 000-34 - “Establishing Policy for Citizen

Public Appearances and Addressing the Council on Agenda Items.”

This item has no impact on current fiscal year budget.

Attachment 1 - Brown-Act-2026

Attachments:

Attachment 2 - CCMPP

Resolution 1 - Reasonable Accommodation

Exhibit A - Reasonable Accomodation Policy

Resolution 2 - Repeal 000-34

Exhibit A - Council Policy 000-34

These Consent - Resolutions were adopted.

RESOLUTION NO. RES-2026-042 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A COUNCIL POLICY

ENTITLED " REQUESTS FOR REMOTE PARTICIPATION

ACCOMMODATION FOR LEGISLATIVE BODY MEMBERS WITH

DISABILITIES"

RESOLUTION NO. RES-2026-043 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA REPEALING COUNCIL POLICY

000-34 - "ESTABLISHING POLICY FOR CITIZEN PUBLIC APPEARANCES

AND ADDRESSING THE COUNCIL ON AGENDA ITEMS"

13.8

ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF

THE MUNICIPAL CODE TO ADDRESS STREAMLINING AND

PROCESS IMPROVEMENTS FOR THE CONDITIONAL USE PERMIT

PROCESS

RECOMMENDATION: The Planning Commission and Planning and

Economic Development Department recommend that the Council

approve the second reading and adopt an ordinance to address

streamlining and process improvements for the Conditional Use permit

process. This ordinance, introduced at the April 7, 2026, Regular

Meeting, passed by a 5-0-2-0 vote (Stapp and Alvarez absent).

Ordinance

Attachments:

This Consent - Ordinance was adopted on second reading.

ORDINANCE NO. ORD-2026-006 ENTITLED: ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLE 20 OF THE

MUNICIPAL CODE TO ADDRESS STREAMLINING AND PROCESS

IMPROVEMENTS FOR THE CONDITIONAL USE PERMIT PROCESS

The time not yet being 5:00 p.m., Mayor Stapp called item 15.1 before Item 14.

15. REPORT ITEMS

15.1

REPORT - APPROVAL OF THE PRELIMINARY FY 2026-27

REGIONAL WATER REUSE SYSTEM OPERATING AND

MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE

BUDGET AND ALLOCATION OF COSTS

BACKGROUND: The Regional Water Reuse System, managed by

Santa Rosa Water, serves five member agencies - Santa Rosa,

Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park

Sanitation District, each hereinafter referred to as “User Agency” or

collectively as “User Agencies.” The Operating Agreement (Agreement)

between the User Agencies requires that Santa Rosa Water annually

prepare a Preliminary Budget and Allocation of Costs for the Regional

Water Reuse System and notify the User Agencies of these costs by

May of each year. The Board of Public Utilities annually recommends

the proposed fiscal year Preliminary Budget and Allocation of Costs for

the Regional Water Reuse System to the City Council to be included in

the annual City budget adoption. The Regional Operations and

Maintenance (O&M) Fund budget request is $54,614,543, the Regional

cash-funded Capital Improvement Program (CIP) is $13,000,000, and

the Regional debt service due is $18,306,469.

RECOMMENDATION: Santa Rosa Water, the Board of Public Utilities,

and the Subregional Technical Advisory Committee recommend that the

Council, by resolution, approve the preliminary Fiscal Year 2026-27

Regional Water Reuse System Operating and Maintenance, Capital

Improvement and Debt Service Budget and allocation of costs for the

purposes of notifying the Regional Water Reuse User Agencies of their

allocation of such costs by May 1, 2026. This item has no impact on

current fiscal year budget.

Attachments:

Nick Harvey, Deputy Director Water Administration, presented and

answered questions from Council.

No public comments were made.

A motion was made by Council Member Rogers, seconded by Council

Member Alvarez, to adopt the resolution as recommended by staff.

RESOLUTION NO. RES-2026-044 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE PRELIMINARY

FISCAL YEAR 2026-27 REGIONAL WATER REUSE SYSTEM OPERATING

AND MAINTENANCE, CAPITAL IMPROVEMENT AND DEBT SERVICE

BUDGET AND ALLOCATION OF COSTS

The motion carried by the following vote:

4 -

Yes:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member

Eddie Alvarez, and Council Member Natalie Rogers

3 -

Absent:

Council Member Caroline Bañuelos, Council Member Victoria

Fleming, and Council Member Dianna MacDonald

Mayor Stapp recessed the meeting from 4:51 p.m. to 5:00 p.m.

4 -

Present:

Mayor Mark Stapp, Vice Mayor Jeff Okrepkie, Council Member Eddie

Alvarez, and Council Member Natalie Rogers

3 -

Absent:

Council Member Caroline Bañuelos, Council Member Victoria

Fleming, and Council Member Dianna MacDonald

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

Fred spoke on city staff salaries and cost of living adjustments.

16. PUBLIC HEARINGS

16.1

PUBLIC HEARING - ORDINANCE INTRODUCTION - ORDINANCE

ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF

SANTA ROSA TO AMEND CHAPTER 18-46 - 2025 CALIFORNIA

WILDLAND URBAN INTERFACE CODE ADDING SECTION 18-46.202

- DEFINITIONS, WITH LOCAL AMENDMENT, AND UPDATE THE

EXISTING DESIGNATED WILDLAND URBAN INTERFACE AREA

BACKGROUND: Following the release of the most recent Fire Hazard

Severity Zones in the Local Responsibility Area maps by CAL FIRE in

February of 2025, the Fire Department seeks to update the boundary of

our local Wildland-Urban Interface Fire Area to reflect the changes in

the High and Very High Severity Zones. By modifying our existing

boundary to reflect the new areas of High and Very High within the City,

we will ensure that State regulations applicable to both zones align with

local ordinances applicable to our Wildland-Urban Interface Fire Area.

This ordinance will also include the updated reference to the newly

adopted 2025 California Wildland-Urban Interface Code.

RECOMMENDATION: The Fire Department recommends that the

Council approve the first reading and introduce an Ordinance to amend

Chapter 18-46 - 2025 California Wildland Urban Interface Code to add

Section 18-46.202 Definitions, with local amendments, to the Santa

Rosa City Code and update the existing designated Wildland Urban

Interface Area. This item has no impact on the current fiscal year

budget.

Attachment 1 - Severity Zone Map

Attachments:

Ordinance

Exhibit A - Wildland-Urban Interface Fire Area

Public Hearing Notice

Late Correspondence (Uploaded 04-21-2026)

Mayor Stapp announced this item is continued to a future date.

16.2

PUBLIC HEARING - SUBMITTAL OF THE FISCAL YEAR 2026/2027

ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND

URBAN DEVELOPMENT

BACKGROUND: The proposed action will authorize submittal of the

Fiscal Year 2026/2027 Action Plan (Plan) to HUD. HUD requires

submittal of the Plan so that the City can receive federal housing and

community development funds in the form of Community Development

Block Grant (CDBG) and HOME Investment Partnership (HOME)

grants. In Fiscal Year 2026/2027, the City will receive $1,268,543 in

CDBG funds and $620,063 in HOME funds for a total award of

$1,888,606.

RECOMMENDATION: The Housing and Community Services

Department recommends that the Council, by resolution: 1) authorize

submittal of the Fiscal Year 2026/2027 Action Plan to the U.S.

Department of Housing and Urban Development (HUD); and 2)

authorize the City Manager to execute any forms or documents required

by HUD to implement the Fiscal Year 2026/2027 Action Plan.

Attachment 1- DRAFT Annual Action Plan Fiscal Year 2026-2027

Attachments:

Public Hearing Notice