Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
DECEMBER 7, 2023  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM THE COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE PUBLIC MAY ALSO  
VIEW OR LISTEN TO THE MEETING LIVE ON COMCAST CHANNEL 28,  
AT&T U-VERSE CHANNEL 99, ON YOUTUBE AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, VIA ZOOM BY  
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.  
IN THE EVENT A BOARD MEMBER PARTICIPATES PURSUANT TO  
AB2449, THE CITY WILL ADHERE TO THE REQUIREMENTS OF THAT  
PROVISION.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Advanced Public Comment may also  
be submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON AND ZOOM  
1. CALL TO ORDER AND ROLL CALL  
2. PROCLAMATIONS  
2.1  
PROCLAMATION - EMPLOYEE SERVICE RECOGNITION  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
November 16, 2023 - Regular Meeting Minutes - DRAFT  
November 16, 2023 - Regular Meeting Minutes - DRAFT  
Attachments:  
6. STAFF BRIEFINGS  
6.1  
6.2  
WATER SUPPLY UPDATE  
Staff will update the Board on water supply issues. The Board may  
discuss this item and give direction to staff.  
Presentation (Uploaded 12.05.2023)  
Attachments:  
RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (Uploaded 12.05.2023)  
Attachments:  
7. CONSENT ITEMS  
7.1  
MOTION - FOURTH AMENDMENT TO PROFESSIONAL SERVICES  
AGREEMENT F001496 FOR EQUIPMENT AND LICENSES WITH  
E&M ELECTRIC AND MACHINERY, INC. DBA AVEVA SELECT  
CALIFORNIA  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
authorize the fourth amendment to Professional Services Agreement  
F001496 for additional software upgrades, annual licensing fees, and  
extend the time of performance with E&M Electric and Machinery, Inc.  
dba AVEVA Select California, for the Laguna Treatment Plant’s (LTP’s)  
Supervisory Control and Data Acquisition (SCADA) system in an  
amount not to exceed $101,775.51.  
Staff Report  
Attachments:  
Attachment 1 - Fourth Amendment to Professional Services  
7.2  
MOTION - APPROVAL OF WAIVER OF BID AND ISSUANCE OF ONE  
YEAR BLANKET PURCHASE ORDER TO CUMMINS, INC. FOR  
PURCHASE OF MISCELLANEOUS PARTS AND TECHNICAL  
SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the waiver of competitive bid and issuance of a one-year  
Blanket Purchase Order (BPO) to Cummins, Inc., of Irvine, California,  
for the purchase of miscellaneous parts and technical service for the  
combined heat and power engines for a total amount not to exceed  
$275,000.  
Staff Report  
Attachments:  
Attachment 1 - Price Update from Cummins  
8. REPORT ITEMS  
None.  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., Wednesday, December 6. Identify in  
the subject line of your e-mail the agenda item number(s) on which you wish  
to comment, provide your name in the body of the e-mail and your comment.  
These comments will be e-mailed to all Board Members, will be posted to the  
agenda documents on-line, and be made part of the archive packet.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
12. SUBCOMMITTEE REPORTS  
13. BOARD MEMBER REPORTS  
14. DIRECTORS REPORTS  
15. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.