Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, August 7, 2025  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:34 p.m.  
Chair Galvin reordered the agenda taking Item 15.1 first.  
5 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Robin Bartholow, Board Member J. Matthew Mullan, and Board  
Member Glen Wright  
2 - Board Member Lisa Badenfort, and Board Member Duane De Witt  
Absent  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
July 17, 2025 - Regular Meeting Minutes - Draft  
The July 17, 2025 Regular Meeting Minutes were approved as  
submitted.  
6. STAFF BRIEFINGS  
6.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Peter Martin, Deputy Director - Water Resources, and Mike Prinz,  
Deputy Director - Regional Water Reuse Operations presented.  
7. CONSENT ITEMS  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Bartholow, to approve Consent Items 7.1 through 7.3.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow,  
Board Member Mullan and Board Member Wright  
2 - Board Member Badenfort and Board Member De Witt  
Absent:  
7.1  
MOTION - APPROVAL - BID AWARD AND ISSUANCE OF A BLANKET  
PURCHASE ORDER FOR LIQUID ALUMINUM SULFATE  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board, by motion, approve a bid award  
and issuance of a one-year Blanket Purchase Order with four (4)  
one-year extension options for liquid aluminum sulfate (liquid alum)  
supply for the Laguna Treatment Plant to Chemtrade Chemicals  
Corporation, dba Chemtrade Chemicals US LLC (Chemtrade) in an  
amount not to exceed $154,275.  
This Consent - Motion was approved.  
7.2  
MOTION - WAIVER OF COMPETITIVE PROCESS AND SOLE  
SOURCE AWARD FOR ULTRAVIOLET DISINFECTION SYSTEM  
PARTS WITH DE NORA WATER TECHNOLOGIES, LLC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and  
Finance Department that the Board of Public Utilities, by motion, waive  
competitive bidding and authorize and award a sole-source Blanket  
Purchase Order (BPO) for ultraviolet disinfection system parts to De  
Nora Water Technologies, LLC, in an amount not to exceed  
$1,000,000, with any nonstandard terms to be negotiated by the City.  
This Consent - Motion was approved.  
RECOMMENDATION  
It is recommended by Santa Rosa Water and Finance Department that the  
Board of Public Utilities, by motion, waive competitive bidding and  
authorize and award a sole-source Blanket Purchase Order (BPO) for  
ultraviolet disinfection system parts to De Nora Water Technologies, LLC,  
in an amount not to exceed $1,000,000, with any nonstandard terms to be  
negotiated by the City.  
7.3  
MOTION - AUTHORIZATION TO NEGOTIATE NONSTANDARD  
PURCHASE ORDER TERMS AND CONDITIONS WITH HUBER  
TECHNOLOGY  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
authorize staff to negotiate nonstandard terms regarding the Purchase  
Order (PO) for the procurement of one (1) Huber Sludgecleaner  
Strainpress 290 unit from Huber Technology, NC.  
This Consent - Motion was approved.  
8. REPORT ITEMS  
8.1  
REPORT - FUNDING AGREEMENT BETWEEN SANTA ROSA  
WATER AND THE STATE WATER RESOURCES CONTROL BOARD  
AND AUTHORIZING AND DESIGNATING REPRESENTATIVES FOR  
THE ASSISTANCE REQUEST (AR) 6092 ROBIN WAY WATER  
SYSTEM CONSOLIDATION PROJECT  
BACKGROUND: Santa Rosa Water will be applying to the State Water  
Resources Control Board to fund the AR 6092 Robin Way Water  
System Consolidation Project to provide potable water to 5 multi-family  
residential parcels with a combined 20 units on Robin Way. The parcels  
on Robin Way have existing groundwater sources that exceed the State  
maximum contaminant levels of nitrate by fifty percent. There are 24  
additional multi-family residential parcels with a combined 98 units to  
the west of Moorland Avenue, on Barbara Drive, Eddy Drive, and  
Bellevue Avenue that will be given the option to connect to City Water  
under the same project and funding agreement. All 29 parcels are within  
the City’s Urban Growth Boundary, and within the immediate vicinity of  
Santa Rosa Water’s service area and not currently connected to City  
water. Each parcel has multiple units, resulting in a total of 118 potential  
units connecting to City water. The State requires approval from the  
governing board of the consolidating agency, in this case Santa Rosa  
Water, to carry out the project, enter into a funding agreement with the  
Water Board, and accept and expend State funds for the Project.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by resolution, authorize Santa Rosa Water to  
carry out the AR 6092 Robin Way Water System Consolidation Project,  
and authorize the Director of Santa Rosa Water, or designee, to enter  
into a Funding Agreement with the State Water Resources Control  
Board and accept and expend State funds for the Project; to provide all  
assurance, certifications, or commitments in connection with the funding  
agreement; and to sign and approve any agreements, amendments,  
invoices, and requests for reimbursement.  
Candace Michael, Assistant Engineer, and Andy Allen, Supervising  
Engineer, presented and answered Board Member questions.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Mullan, to waive reading of the text and adopt RESOLUTION NO.  
RES-2025-009 ENTITLED: RESOLUTION OF THE BOARD OF PUBLIC  
UTILITIES AUTHORIZING SANTA ROSA WATER TO ENTER INTO A  
FUNDING AGREEMENT WITH THE STATE WATER RESOURCES  
CONTROL BOARD AND AUTHORIZING AND DESIGNATING  
REPRESENTATIVES FOR THE ASSISTANCE REQUEST (AR) 6092 ROBIN  
WAY WATER SYSTEM CONSOLIDATION PROJECT.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow,  
Board Member Mullan and Board Member Wright  
2 - Board Member Badenfort and Board Member De Witt  
Absent:  
8.2  
REPORT - AGREEMENT BETWEEN THE CITY OF SANTA ROSA  
AND SONOMA WATER TO CONTINUE THE CREEK STEWARDSHIP  
PROGRAM THROUGH FISCAL YEAR 2030/2031  
BACKGROUND: Staff will request the Board of Public Utilities authorize  
the Director of Santa Rosa Water to execute a funding agreement with  
Sonoma Water to continue the Creek Stewardship Program through  
fiscal year 2030-2031. The Agreement provides continued funding for  
an Environmental Specialist position (including benefits and general  
government overhead) within the Water Department to coordinate the  
Program.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by resolution, authorize the Director of Santa  
Rosa Water to execute the funding agreement with Sonoma Water to  
continue the Creek Stewardship Program through fiscal year  
2030-2031.  
Kyle Spongberg, Environmental Specialist, and Steve Brady, Senior  
Environmental Specialist, presented.  
A motion was made by Board Member Wright, seconded by Board Member  
Mullan, to waive reading of the text and adopt RESOLUTION NO.  
RES-2025-010 ENTITLED: RESOLUTION OF THE BOARD OF PUBLIC  
UTILITIES OF THE CITY OF SANTA ROSA AUTHORIZING THE DIRECTOR  
OF SANTA ROSA WATER TO EXECUTE AN AGREEMENT BETWEEN THE  
CITY OF SANTA ROSA AND SONOMA WATER TO CONTINUE THE CREEK  
STEWARDSHIP PROGRAM THROUGH FISCAL YEAR 2030- 2031.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow,  
Board Member Mullan and Board Member Wright  
2 - Board Member Badenfort and Board Member De Witt  
Absent:  
8.3  
REPORT - ANNUAL STORM WATER ENTERPRISE CHARGES  
BACKGROUND: Staff will request the Board of Public Utilities  
recommend to City Council the Placement of Annual Storm Water  
Enterprise Charges on the Sonoma County Property Tax Roll.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, recommend that City Council move  
forward with a Public Hearing on August 19, 2025, to adopt by 2/3 vote  
the Storm Water Enterprise Charge Report and approve placement of  
the Storm Water Enterprise charges on the Sonoma County Property  
Tax Roll, to be collected by the Sonoma County  
Auditor-Controller-Treasurer-Tax Collector at the same time and in the  
same manner as Sonoma County property taxes are collected, unless  
those charges do not meet the County minimum of $10 and/or parcel  
owner contact information is known to be incorrect.  
Nick Lynn, Research and Program Coordinator, and Claire Myers,  
Storm Water and Creeks Manager, presented and answered Board  
Member questions.  
A motion was made by Board Member Mullan, seconded by Vice Chair  
Arnone, Jr., to approve the recommendation that City Council move  
forward with a Public Hearing on August 19, 2025, to adopt by 2/3 vote the  
Storm Water Enterprise Charge Report and approve placement of the  
Storm Water Enterprise charges on the Sonoma County Property Tax Roll,  
to be collected by the Sonoma County Auditor-Controller-Treasurer-Tax  
Collector at the same time and in the same manner as Sonoma County  
property taxes are collected, unless those charges do not meet the County  
minimum of $10 and/or parcel owner contact information is known to be  
incorrect.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member Bartholow,  
Board Member Mullan and Board Member Wright  
2 - Board Member Badenfort and Board Member De Witt  
Absent:  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
12. SUBCOMMITTEE REPORTS  
None.  
13. BOARD MEMBER REPORTS  
None.  
14. DIRECTORS REPORTS  
Director Burke reported: FEMA, in coordination with City of Santa  
Rosa and the County of Sonoma, will host a virtual community  
meeting on Wed., Sept. 10 at 6 p.m. on Zoom. The meeting will  
address the release of the preliminary flood risk maps for the Santa  
Rosa Creek Watershed. Participants will learn how to determine  
their property was mapped in, next steps - including the appeal and  
comment period, flood insurance requirements, and resources  
available to assist residents and property owners.  
Santa Rosa Water was excited and honored to host two days of the  
Mike Hauser STEM Academy again this year. The Mike Hauser  
STEM Academy is compiled of 8th grade students from partnering  
districts, the academy is designed to motivate students as they  
enter high school and begin making important course decisions.  
Students attended sessions at both the Laguna Treatment Plant and  
the Utilities Field office, where they were introduced to diverse work  
environments and were engaged in interactive, hands-on learning  
guided by our City staff of technical experts. The Academy is  
dedicated to strengthening math and science skills, expanding the  
boundaries of what these students believe is possible, and inspiring  
them to pursue higher education and careers in the fields of STEM.  
A special thank you to the staff that lead sessions and inspired the  
students!  
15. PROCLAMATION  
15.1  
PROCLAMATION - EMPLOYEE SERVICE RECOGNITION  
Chair Galvin read aloud the a proclamation for retiring employee  
Andy Allen.  
Due to a technical issue, the meeting was recessed at 1:35 p.m.  
and reconvened at 1:40 p.m.  
Board Members spoke regarding Andy Allen's retirement.  
Andy Allen spoke regarding his time with the City of Santa Rosa.  
16. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:51 p.m. in honor of Andy  
Allen's retirement.  
The next Board of Public Utilities meeting is scheduled for August  
21, 2025 at 1:30 p.m.  
Approved on: September 18, 2025  
__/S/_________________________  
Michelle Montoya  
Recording Secretary