Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Board of Public Utilities

Regular Meeting Minutes - Draft

Thursday, January 15, 2026

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Chair Galvin called the meeting to order at 1:30 p.m.

6 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Robin Bartholow, Board Member

Duane De Witt, and Board Member Glen Wright

1 - Board Member J. Matthew Mullan

Absent

2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Government Code

Section 54953.8)

None.

3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

None.

4. STUDY SESSION

None.

5. MINUTES APPROVAL

5.1

December 4, 2025 - Regular Meeting Minutes - Draft

The December 4, 2025 Regular Meeting Minutes were approved as

submitted.

6. STAFF BRIEFINGS

6.1

WATER AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water and recycled water supply issues.

The Board may discuss this item and give direction to staff.

Lisa Cuellar, Sustainability Coordinator, and Andrew Romero,

Wastewater Reclamation Superintendent, presented.

7. CONSENT ITEMS

A motion was made by Vice Chair Arnone, Jr., seconded by Board Member

Badenfort, to approve Consent Items 7.1 to 7.3.

The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Bartholow, Board Member De Witt and Board

Member Wright

1 - Board Member Mullan

Absent:

7.1

RESOLUTION - SOLE SOURCE CONTRACT SPECIFICATION FOR

CLEAVER-BROOKS GAS FIRED BOILERS FOR THE LAGUNA

TREATMENT PLANT ANNEX BOILERS 1 & 2 REPLACEMENT

PROJECT

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Transportation and Public Works Department that the Board of Public

Utilities, by resolution, approve a sole source contract specification for

Cleaver-Brooks boilers for the Laguna Treatment Plant Annex Boilers 1

& 2 Replacement Project, Contract No. 2330.

This Consent - Resolution was approved.

7.2

MOTION - APPROVAL OF WAIVER OF BID AND ISSUANCE OF ONE

YEAR BLANKET PURCHASE ORDER TO CUMMINS, INC. FOR

PURCHASE OF MISCELLANEOUS PARTS AND TECHNICAL

SERVICES

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Finance Department that the Board of Public Utilities, by motion,

approve a waiver of bid and issuance of a one-year Blanket Purchase

Order (BPO) to Cummins, Inc., of Irvine, California, for the purchase of

miscellaneous parts and technical service for the combined heat and

power engines at the Laguna Treatment Plant (LTP) for a total amount

not to exceed $500,000.

This Consent - Motion was approved.

7.3

MOTION - APPROVAL OF VECTOR CONTROL SERVICES

AGREEMENT WITH MARIN/SONOMA MOSQUITO & VECTOR

CONTROL DISTRICT

RECOMMENDATION: It is recommended by Santa Rosa Water that the

Board of Public Utilities, by motion, approve a 3-year agreement for the

fiscal years of 2027-2029 with Marin/Sonoma Mosquito & Vector

Control District of Cotati, CA, for Vector Control Services for a total not

to exceed amount of $217,200.

This Consent - Motion was approved.

8. REPORT ITEMS

8.1

REPORT - RECOMMENDATION TO CITY COUNCIL TO APPROVE

GRANT OF EASEMENT TO PG&E OVER A PORTION OF CITY

OWNED PROPERTY LOCATED AT 5035 HARVILLE ROAD

BACKGROUND: Pacific Gas and Electric Company (PG&E) has

requested a 75 square foot easement on City property located at 5035

Harville Road, Water Reservoir 6, for purposes of relocating an anchor

on an existing electric distribution pole through its Electric Distribution

Project. This project supports PG&E’s continuing effort to provide safe

and reliable electric service to the community.

RECOMMENDATION: It is recommended by Santa Rosa Water and

Real Estate Services that the Board of Public Utilities, by motion,

recommend that City Council approve the grant of an approximately 75

square foot easement to Pacific Gas and Electric Company (“PG&E”)

and authorize the Assistant City Manager to execute the Easement

Deed. This item has no impact on current fiscal year budget.

Celeste Carranza, Associate Real Property Agent, and Stephanie

Valkovic, Senior Real Property Agent presented.

A motion was made by Board Member Wright, seconded by Vice Chair

Arnone, Jr., to approve the recommendation that City Council approve the

grant of an approximately 75 square foot easement to Pacific Gas and

Electric Company ("PG&E") and authorize the Assistant City Manager to

execute the Easement Deed. This item has no impact on current fiscal year

budget.

The motion carried by the following vote:

6 -

Yes:

Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,

Board Member Bartholow, Board Member De Witt and Board

Member Wright

1 - Board Member Mullan

Absent:

9. PUBLIC COMMENTS ON NON-AGENDA MATTERS

None.

10. REFERRALS

None.

11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

None.

12. SUBCOMMITTEE REPORTS

None.

13. BOARD MEMBER REPORTS

Board Member DeWitt acknowledged City of Santa Rosa staff that

visited Roseland Creek and assisted with clean up.

14. DIRECTORS REPORTS

Acting Director Schiavone reported: The Lower Colgan Creek

Restoration Project is nearly complete, and we’re inviting the

community and Board members to come join our public planting

events on January 17, March 21, and April 18. Each event takes

place on a Saturday from 9 a.m. to noon. Volunteers meet at

Monument Drive and Mojave Avenue.

Volunteers can help support native habitat while getting to see the

creek’s incredible transformation as well as a sneak peak of the new

pedestrian path and future park site. Registration through the Laguna

de Santa Rosa Foundation’s website (langunadesantarosa.org

under volunteer opportunities) is encouraged, but not required. All

volunteers are welcome.

15. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)

David Hobstetter, Assistant City Attorney, announced the Closed

Session item.

15.1

CONFERENCE WITH REAL PROPERTY NEGOTIATOR

(Government Code Section 54956.8)

Property: 3875 Skyfarm Drive, APN 173-760-034

Agency Negotiators: Jill Scott, Real Property Negotiator; Celeste

Carranza, Associate Real Property Negotiator

Negotiating Parties: Kaur Simranjot and Singh Harmanjeet

Under Negotiations: Price and terms of payment

Chair Galvin recessed the meeting to Closed Session at 1:45 p.m.

and reconvened to open session at 2:09 p.m.

RECESS CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE

COUNCIL CHAMBERS

16. ANNOUNCEMENT OF ROLL CALL

6 -

Present

Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member

Lisa Badenfort, Board Member Robin Bartholow, Board Member

Duane De Witt, and Board Member Glen Wright

1 - Board Member J. Matthew Mullan

Absent

17. REPORT ON CLOSED SESSION

Assistant City Attorney Hobstetter reported that there was no

reportable action taken in Closed Session.

18. ADJOURNMENT OF MEETING

Chair Galvin adjourned the meeting at 2:09 p.m. The next Board of

Public Utilities meeting is scheduled for February 5, 2026 at 1:30

p.m.