Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
SEPTEMBER 5, 2024  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100  
SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN  
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON  
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY  
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT  
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON  
1. CALL TO ORDER AND ROLL CALL  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
August 1, 2024 - Regular Meeting Minutes - DRAFT  
August 1, 2024 - Regular Meeting Minutes - DRAFT  
Attachments:  
5.2  
August 15, 2024 - Regular Meeting Minutes - DRAFT  
August 15, 2024 - Regular Meeting Minutes - DRAFT  
Attachments:  
6. STAFF BRIEFINGS  
6.1  
CREEK WEEK UPDATE  
The Storm Water & Creeks section of Santa Rosa Water participates in  
the regional recognition of "Creek Week and Pollution Prevention  
Week" as a way to celebrate and clean up our local waterways and  
educate the public on ways to prevent creek pollution.  
A proclamation will be presented at City Council on September 10,  
2024, proclaiming September 15-22, 2024, as "Creek Week and  
Pollution Prevention Week". Staff is coordinating a guided nature walk,  
underground culvert tours, a Tour de Creek bike ride, and local creek  
cleanups along Prince Memorial Greenway. The Board may discuss  
this item and give direction to staff.  
Presentation (Uploaded 9.3.2024)  
Attachments:  
6.2  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 9.3.2024)  
Attachments:  
7. CONSENT ITEMS  
7.1  
MOTION - BLANKET PURCHASE ORDER APPROVAL FOR  
INNOMOTICS LLC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
authorize a blanket purchase order as directed under agreement  
F002770 sections 3.9 and 5.2 for the duration of Technical Service  
Agreement F002770 to Innomotics LLC, New Kensington,  
Pennsylvania. The blanket purchase order will support the purchase  
and refurbishment of parts, equipment, and services for the Geysers  
Robicon GH180 Gen3 Variable Frequency Drives (VFD) and  
GH180Perfect Harmony cells in an amount not to exceed $1.5 million  
dollars.  
Staff Report  
Attachments:  
Attachment 1 - Technical Service Agreement  
7.2  
MOTION - SECOND AMENDMENT FOR AGREEMENT F002459  
ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH  
GILARDI & JACOBSEN AG SERVICES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board, by motion, approve amending contract F002459, Acceptance of  
Biosolids and Land Application, with Gilardi & Jacobsen Ag Services,  
Inc. (Gilardi & Jacobsen) to increase compensation payable under the  
Agreement by $125,000.00, for a total maximum compensation of  
$333,418.95 (three hundred thirty-three thousand four hundred and  
eighteen dollars and ninety-five cents), to account for the increase in  
the San Francisco Area Consumer Price Index (CPI) of 3.4%,  
determined in December 2023.  
Staff Report  
Attachments:  
Attachment 1 – Amendment to Gilardi & Jacobsen Applicat  
8. REPORT ITEMS  
8.1  
REPORT - PROJECT WORK ORDER AMENDMENT NO. 5  
APPROVAL - ENGINEERING SERVICES DURING CONSTRUCTION  
AND REGULATORY COMPLIANCE SUPPORT FOR  
CONSTRUCTION OF THE LAGUNA TREATMENT PLANT  
DISINFECTION IMPROVEMENTS PROJECT WITH CAROLLO  
ENGINEERS  
BACKGROUND: This proposed action will approve Project Work Order  
(PWO) Amendment No. 5 in the amount of $1,170,989 to PWO No.  
A010014-2011-09 under the Master Professional Services Agreement  
with Carollo Engineers, Inc. of Walnut Creek to provide additional  
Engineering Services During Construction (ESDC) and regulatory  
compliance support during construction of the Laguna Treatment Plant  
Disinfection Improvements Project.  
Due to a longer construction duration than was contemplated when  
Carollo’s original ESDC scope was developed for PWO Amendment 2  
(A010014-2011-09B), in addition to a greater number of submittals,  
design clarifications, and requests for information during construction  
than was anticipated, the City needs to amend the existing PWO to  
increase the scope of ESDC in order to have Carollo continue  
supporting construction of the Project as the Engineer of Record.  
Additional services are also needed for unanticipated regulatory  
compliance support related to Division of Drinking Water (DDW) and  
Bay Area Air Quality Management District (BAAQMD) requirements.  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion, approve Amendment No. 5 to Project Work  
Order No. A010014-2011-09 under the Master Professional Services  
Agreement with Carollo Engineers, Inc. of Walnut Creek to provide  
additional Engineering Services During Construction and regulatory  
compliance support for the Laguna Treatment Plant Disinfection  
Improvements Project in the amount of $1,170,989 for a total contract  
amount not to exceed $8,455,375.  
Staff Report  
Attachments:  
Attachment 1 - PWO Amendment Scope and Fee  
Presentation (Uploaded 9.3.2024)  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
12. SUBCOMMITTEE REPORTS  
13. BOARD MEMBER REPORTS  
14. DIRECTORS REPORTS  
15. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.