Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL-REVISED  
MARCH 16, 2023  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA  
ROSA AVENUE OR VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/85125076806, OR BY DIALING  
877-853-5257 AND ENTER WEBINAR ID: 851 2507 6806  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.  
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN  
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
The public attending in person or accessing the meeting through the  
Zoom link will be able to provide public comment on agenda items at the  
time an agenda item is discussed during the Board of Public Utilities  
Meeting. Public Comment may also be submitted via e-mail at  
bpu-comment@srcity.org or recorded voice message at 707-543-4224.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM  
1. CALL TO ORDER AND ROLL CALL  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
March 2, 2023 - Regular Meeting Minutes - DRAFT.  
March 2, 2023 - Regular Meeting Minutes - DRAFT  
Attachments:  
5. STAFF BRIEFINGS  
5.1  
2022 WATER INFRASTRUCTURE REPORT CARD  
Staff will provide the results of the 2022 Water Infrastructure Report  
Card, a high-level condition assessment based on updated master  
plans of the water delivery system, wastewater collection system, and  
regional treatment and reuse system. The purpose of the report is to  
track trends, inform the public and decision makers about the current  
condition of these systems, and to identify recommendations for  
improving them over time. The methodology and scoring uses the  
American Society of Civil Engineers A-F school report card format. The  
Board may discuss this item and give direction to staff.  
2022 SR Water Infrastructure Report Card Final  
Presentation (Uploaded 3.15.2023)  
Attachments:  
5.2  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 3.15.2023)  
Attachments:  
6. CONSENT ITEMS  
6.1  
MOTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE  
ORDER 161741 - ONE-YEAR EXTENSION AND INCREASE  
COMPENSATION, SNF POLYDYNE, INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by motion, to approve a  
one-year extension, with a 6.1% increase to unit price, and increase  
compensation by $440,000.00 to Blanket Purchase Order 161741 for  
the supply and delivery of Clarifloc WE-1452 dewatering polymer for the  
Laguna Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in  
the total amount not to exceed $1,474,000.00.  
Staff Report  
Attachments:  
6.2  
MOTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE  
ORDER 163878 - ONE-YEAR EXTENSION AND INCREASE  
COMPENSATION, SNF POLYDYNE, INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by motion, to approve a  
one-year extension, with an 8% increase to unit price and an increase  
in compensation by $45,000.00 to Blanket Purchase Order (BPO)  
163878 for the supply and delivery of Flosperse SC 122 CM  
(Propylene) for the Laguna Treatment Plant to SNF Polydyne, Inc.,  
Riceboro, Georgia, in the total amount not to exceed $120,000.00.  
Staff Report  
Attachments:  
6.3  
MOTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE  
ORDER 166906 - ADD FUNDS, ONE YEAR EXTENSION - FERRIC  
CHLORIDE DELIVERY  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board, by motion, approve amendment of Blanket  
Purchase Order 166906 for ferric chloride delivery to add funds in the  
amount of $65,000, and extend for a one-year period with an increase  
in unit price and increase in compensation in the amount of  
$594,667.83 to Pencco, Inc., San Felipe, Texas for a not to exceed  
Blanket Purchase Order cumulative value of $759,667.83.  
Staff Report  
Attachments:  
Attachment 1 – Amended Compensation Schedule  
7. REPORT ITEMS  
7.1  
REPORT - FUNDING AGREEMENT BETWEEN STATE OF  
CALIFORNIA DEPARTMENT OF WATER RESOURCES AND CITY OF  
SANTA ROSA FOR DIRECT INSTALL WATER USE EFFICIENCY  
PROJECT  
BACKGROUND: In September 2022, Governor Newsom signed  
Assembly Bill 179, which implements the State of California budget for  
the 2022-23 Fiscal Year. An appropriation of $1.5 million was included  
for Santa Rosa Water to launch a Direct Install Water Use Efficiency  
Program Project. The California Department of Water Resources  
(DWR) has the responsibility for the administration of the funding,  
including establishing the procedures for disbursement of funding. DWR  
requires that the City adopt a resolution authorizing an agent to sign the  
funding agreement and associated documents.  
The proposed project to be funded will consist of approximately 1,900  
toilet packages being installed at residential, commercial, industrial, and  
institutional (CII) Santa Rosa Water customer locations. For residential  
locations, the toilet package will consist of up to two high efficiency  
toilets, and as needed, high efficiency showerheads, bathroom  
aerators, and kitchen aerators. For CII locations, the limit on the number  
of toilets installed is at the discretion of the Santa Rosa Water staff, to  
maximize the potential water savings. CII customers will also be issued  
free showerheads, bathroom aerators and kitchen aerators as needed.  
The fixtures and installation are provided at no cost to the customer.  
RECOMMENDATION: It is recommended by Santa Rosa Water staff  
that the Board of Public Utilities, by resolution, approve the Funding  
Agreement between the State of California Department of Water  
Resources and the City of Santa Rosa to implement the Direct Install  
Water Use Efficiency Project, and authorize the Director of Santa Rosa  
Water to execute the Funding Agreement and related documents.  
Staff Report  
Attachments:  
Attachment 1 – Funding Agreement between the State of C  
Resolution  
Presentation (Uploaded 3.15.2023)  
BPU Resolution No. 1313  
7.2  
REPORT - SONOMA COUNTY WATER AGENCY 2023/24 WATER  
TRANSMISSION BUDGET AND RATE INCREASE  
BACKGROUND: The City of Santa Rosa purchases approximately 95%  
of the water supplied to our customers from Sonoma Water, the region’s  
water wholesaler. Sonoma Water is proposing to raise the wholesale  
rate of water by 10.54% from $1,061.04 per acre-foot to $1172.89 per  
acre foot.  
There is a Water Advisory Committee (WAC) made up of elected  
officials of each of the eight prime contractors, including Santa Rosa,  
that purchase water from Sonoma Water. The WAC is an advisory  
committee to the Sonoma Water Board of Directors. The City’s WAC  
Representative is Mayor Natalie Rogers. On April 3, 2023, the WAC is  
scheduled to vote on whether or not to recommend approval of the  
Sonoma Water proposed 2023/24 budget and rate increase to the  
Sonoma Water Board of Directors.  
The Technical Advisory Committee (TAC) is made of technical staff of  
each of the eight prime contractors that purchase water from Sonoma  
Water. The TAC provides technical analysis and recommendations to  
the WAC. The TAC considered Sonoma Water’s proposed 2023/24  
budget and rates on March 6, 2023 and voted in favor of recommending  
the proposed budget and rate increase with Santa Rosa’s TAC  
representative voting in opposition.  
RECOMMENDATION: It is recommended by the Water Department that  
the Board of Public Utilities consider Sonoma Water’s proposed  
2023/24 Water Transmission Budget and rate increase and, by motion,  
make a recommendation to the City Council regarding Council’s  
direction to its Water Advisory Committee (WAC) representative for the  
April 3, 2023 WAC vote on the proposed 2023/24 Water Transmission  
Budget and rate increase.  
Staff Report  
Attachments:  
Attachment 1 – Sonoma Water Transmission FY 2023/24 D  
Presentation (Uploaded 3.15.2023)  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber, by accessing the meeting  
through the Zoom link, or by dial-in at the time an agenda item is discussed  
during the Board of Public Utilities Meeting. Go to  
https://srcity.org/virtualparticipation for more information.  
Advance Public Comment:  
E-mail Public Comment: To submit an e-mailed public comment to the Board  
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,  
Wednesday, March 15, 2023. Identify in the subject line of your e-mail the  
agenda item number(s) on which you wish to comment, provide your name in  
the body of the e-mail and your comment. These comments will be e-mailed  
to all Board Members, will be posted to the agenda documents on-line, and  
be made part of the archive packet.  
Recorded Voice Message Public Comment: To submit a voice message  
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, March  
15, 2023. State your name, the agenda item number(s) on which you wish to  
comment, and your comment. Recordings will be limited to 3 minutes.  
Recorded comments may be played at the time that the agenda item is  
discussed during the Board Meeting.  
Recorded public comments on public hearing items may be played at the time  
when the hearing is opened.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
11. SUBCOMMITTEE REPORTS  
12. BOARD MEMBER REPORTS  
13. DIRECTORS REPORTS  
14. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-4645 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.