Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, March 16, 2023  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Vice Chair Arnone called the meeting to order at 1:32 p.m.  
5 -  
Present  
Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board  
Member Robin Bartholow, Board Member Mary Watts, and Board  
Member Glen Wright  
2 - Chair Daniel Galvin III, and Board Member Mark Walsh  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
Board Member Bartholow recused herself from Item 5.2 due to her  
role with Sonoma County Farm Bureau.  
3. STUDY SESSION  
None.  
4. MINUTES APPROVAL  
4.1  
March 2, 2023 - Regular Meeting Minutes - DRAFT.  
March 2, 2023 - Regular Meeting Minutes - DRAFT  
Attachments:  
The March 2, 2023 minutes were approved as submitted.  
5. STAFF BRIEFINGS  
5.1  
2022 WATER INFRASTRUCTURE REPORT CARD  
Staff will provide the results of the 2022 Water Infrastructure Report  
Card, a high-level condition assessment based on updated master  
plans of the water delivery system, wastewater collection system, and  
regional treatment and reuse system. The purpose of the report is to  
track trends, inform the public and decision makers about the current  
condition of these systems, and to identify recommendations for  
improving them over time. The methodology and scoring uses the  
American Society of Civil Engineers A-F school report card format. The  
Board may discuss this item and give direction to staff.  
2022 SR Water Infrastructure Report Card Final  
Presentation (Uploaded 3.15.2023)  
Attachments:  
Lori Urbanek, Deputy Director - Engineering Resources, presented.  
WATER AND RECYCLED WATER SUPPLY UPDATE  
5.2  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 3.15.2023)  
Attachments:  
Peter Martin, Deputy Director - Water Resources, presented and  
answered questions from the Board on the local water and recycled  
water supply.  
Board Member Bartholow left the Chamber at 1:59 p.m.  
Mike Prinz, Deputy Director - Regional Water Reuse Operations,  
presented and answered questions from the Board on the regional  
water and recycled water supply.  
Board Member Bartholow re-entered the Chamber at 2:17 p.m.  
6. CONSENT ITEMS  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, to approve Consent Items 6.1 through 6.3.  
The motion carried by the following vote:  
5 -  
Yes:  
Vice Chair Arnone Jr., Board Member Badenfort, Board Member  
Bartholow, Board Member Watts and Board Member Wright  
2 - Chair Galvin III and Board Member Walsh  
Absent:  
6.1  
MOTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE  
ORDER 161741 - ONE-YEAR EXTENSION AND INCREASE  
COMPENSATION, SNF POLYDYNE, INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by motion, to approve a  
one-year extension, with a 6.1% increase to unit price, and increase  
compensation by $440,000.00 to Blanket Purchase Order 161741 for  
the supply and delivery of Clarifloc WE-1452 dewatering polymer for the  
Laguna Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in  
the total amount not to exceed $1,474,000.00.  
Staff Report  
Attachments:  
This Consent - Motion was approved.  
6.2  
MOTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE  
ORDER 163878 - ONE-YEAR EXTENSION AND INCREASE  
COMPENSATION, SNF POLYDYNE, INC.  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board of Public Utilities, by motion, to approve a  
one-year extension, with an 8% increase to unit price and an increase  
in compensation by $45,000.00 to Blanket Purchase Order (BPO)  
163878 for the supply and delivery of Flosperse SC 122 CM  
(Propylene) for the Laguna Treatment Plant to SNF Polydyne, Inc.,  
Riceboro, Georgia, in the total amount not to exceed $120,000.00.  
Staff Report  
Attachments:  
This Consent - Motion was approved.  
6.3  
MOTION - APPROVAL OF AMENDMENT TO BLANKET PURCHASE  
ORDER 166906 - ADD FUNDS, ONE YEAR EXTENSION - FERRIC  
CHLORIDE DELIVERY  
RECOMMENDATION: It is recommended by the Water and Finance  
Departments that the Board, by motion, approve amendment of Blanket  
Purchase Order 166906 for ferric chloride delivery to add funds in the  
amount of $65,000, and extend for a one-year period with an increase  
in unit price and increase in compensation in the amount of  
$594,667.83 to Pencco, Inc., San Felipe, Texas for a not to exceed  
Blanket Purchase Order cumulative value of $759,667.83.  
Staff Report  
Attachments:  
Attachment 1 – Amended Compensation Schedule  
This Consent - Motion was approved.  
7. REPORT ITEMS  
7.1  
REPORT - FUNDING AGREEMENT BETWEEN STATE OF  
CALIFORNIA DEPARTMENT OF WATER RESOURCES AND CITY OF  
SANTA ROSA FOR DIRECT INSTALL WATER USE EFFICIENCY  
PROJECT  
BACKGROUND: In September 2022, Governor Newsom signed  
Assembly Bill 179, which implements the State of California budget for  
the 2022-23 Fiscal Year. An appropriation of $1.5 million was included  
for Santa Rosa Water to launch a Direct Install Water Use Efficiency  
Program Project. The California Department of Water Resources  
(DWR) has the responsibility for the administration of the funding,  
including establishing the procedures for disbursement of funding. DWR  
requires that the City adopt a resolution authorizing an agent to sign the  
funding agreement and associated documents.  
The proposed project to be funded will consist of approximately 1,900  
toilet packages being installed at residential, commercial, industrial, and  
institutional (CII) Santa Rosa Water customer locations. For residential  
locations, the toilet package will consist of up to two high efficiency  
toilets, and as needed, high efficiency showerheads, bathroom  
aerators, and kitchen aerators. For CII locations, the limit on the number  
of toilets installed is at the discretion of the Santa Rosa Water staff, to  
maximize the potential water savings. CII customers will also be issued  
free showerheads, bathroom aerators and kitchen aerators as needed.  
The fixtures and installation are provided at no cost to the customer.  
RECOMMENDATION: It is recommended by Santa Rosa Water staff  
that the Board of Public Utilities, by resolution, approve the Funding  
Agreement between the State of California Department of Water  
Resources and the City of Santa Rosa to implement the Direct Install  
Water Use Efficiency Project, and authorize the Director of Santa Rosa  
Water to execute the Funding Agreement and related documents.  
Staff Report  
Attachments:  
Attachment 1 – Funding Agreement between the State of California and City of  
Santa Rosa  
Resolution  
Presentation (Uploaded 3.15.2023)  
Claire Nordlie, Sustainability Coordinator, presented and answered  
questions from Board Members.  
A motion was made by Board Member Bartholow, seconded by Board  
Member Wright, to approve RESOLUTION NO. 1313 ENTITLED:  
RESOLUTION OF THE CITY OF SANTA ROSA BOARD OF PUBLIC  
UTILITIES AUTHORIZING SANTA ROSA WATER TO ENTER INTO A  
FUNDING AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT  
OF WATER RESOURCES TO IMPLEMENT A DIRECT INSTALL WATER USE  
EFFICIENCY PROGRAM; AND AUTHORIZING THE DIRECTOR OF SANTA  
ROSA WATER TO EXECUTE THE FUNDING AGREEMENT AND RELATED  
DOCUMENTS.  
The motion carried by the following vote:  
5 -  
Yes:  
Vice Chair Arnone Jr., Board Member Badenfort, Board Member  
Bartholow, Board Member Watts and Board Member Wright  
2 - Chair Galvin III and Board Member Walsh  
Absent:  
7.2  
REPORT - SONOMA COUNTY WATER AGENCY 2023/24 WATER  
TRANSMISSION BUDGET AND RATE INCREASE  
BACKGROUND: The City of Santa Rosa purchases approximately 95%  
of the water supplied to our customers from Sonoma Water, the region’s  
water wholesaler. Sonoma Water is proposing to raise the wholesale  
rate of water by 10.54% from $1,061.04 per acre-foot to $1172.89 per  
acre foot.  
There is a Water Advisory Committee (WAC) made up of elected  
officials of each of the eight prime contractors, including Santa Rosa,  
that purchase water from Sonoma Water. The WAC is an advisory  
committee to the Sonoma Water Board of Directors. The City’s WAC  
Representative is Mayor Natalie Rogers. On April 3, 2023, the WAC is  
scheduled to vote on whether or not to recommend approval of the  
Sonoma Water proposed 2023/24 budget and rate increase to the  
Sonoma Water Board of Directors.  
The Technical Advisory Committee (TAC) is made of technical staff of  
each of the eight prime contractors that purchase water from Sonoma  
Water. The TAC provides technical analysis and recommendations to  
the WAC. The TAC considered Sonoma Water’s proposed 2023/24  
budget and rates on March 6, 2023 and voted in favor of recommending  
the proposed budget and rate increase with Santa Rosa’s TAC  
representative voting in opposition.  
RECOMMENDATION: It is recommended by the Water Department that  
the Board of Public Utilities consider Sonoma Water’s proposed  
2023/24 Water Transmission Budget and rate increase and, by motion,  
make a recommendation to the City Council regarding Council’s  
direction to its Water Advisory Committee (WAC) representative for the  
April 3, 2023 WAC vote on the proposed 2023/24 Water Transmission  
Budget and rate increase.  
Staff Report  
Attachments:  
Attachment 1 – Sonoma Water Transmission FY 2023/24 Draft Budget and Rates  
Presentation (Uploaded 3.15.2023)  
A motion was made by Board Member Wright, seconded by Board Member  
Badenfort, recommending to the City Council that the City of Santa Rosa's  
WAC representative vote "No" on the Sonoma County Water Agency  
budget and rate increase.  
The motion carried by the following vote:  
5 -  
Yes:  
Vice Chair Arnone Jr., Board Member Badenfort, Board Member  
Bartholow, Board Member Watts and Board Member Wright  
2 - Chair Galvin III and Board Member Walsh  
Absent:  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
9. REFERRALS  
None.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
11. SUBCOMMITTEE REPORTS  
Board Member Badenfort reported that the Contract Review  
Subcommittee met on March 13th to review one agreement, which  
was unanimously recommended by the subcommittee. The  
agreements was on today's Board agenda. The item was Funding  
Agreement between the City of Santa Rosa and the California  
Department of Water Resources for disbursing state budget  
earmarked funds to Santa Rosa Water for the purposes of  
implementing a water use efficiency direct install program.  
Board Member Watts reported that the Budget Review  
Subcommittee met for the second time on Monday, March 13th to  
review and consider the proposed FY2023/24 Water, Wastewater,  
Storm Water and Creeks, and Regional Operations and  
Maintenance, CIP and Debt Services budgets. The subcommittee  
reviewed and unanimously recommended approval of the Budgets  
to the Board. The budgets will come before the Board at a future  
meeting in April.  
12. BOARD MEMBER REPORTS  
None.  
13. DIRECTORS REPORTS  
Director Burke reported: local collection system experienced  
minimal impact due to recent storms; will be developing outreach  
plan to inform neighbors of impacts of unauthorized connections like  
sump pumps and down spouts, Santa Rosa Water Department's  
Local Operations took delivery of our first all-electric truck last week;  
Water staff will be taking the lead on a city-wide provide to develop  
an Electric Vehicle Fleet Master Plan in the coming months; request  
for proposal was sent out for a Strategic Asset Management Plan  
and selected GHD; the Strategic Asset Management Plan will be a  
roadmap for the effective management, maintenance, and  
improvement of the City's water, sewer, recycled water, and storm  
drain assets.  
Director Burke answered Board Member questions.  
14. ADJOURNMENT OF MEETING  
Vice Arnone adjourned the meeting at 3:18 p.m. The next meeting  
of the Board of Public Utilities is scheduled for April 6, 2023.  
Approved on: April 6, 2023  
____/S/___________________  
Michelle Montoya  
Recording Secretary