Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
BOARD OF PUBLIC UTILITIES  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
DECEMBER 5, 2024  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100  
SANTA ROSA AVENUE.  
THE MEETING WILL ALSO BE LIVE STREAMED AT  
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN  
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON  
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT  
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY  
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY  
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.  
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT  
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
The public attending in person will be able to provide public comment  
on agenda items at the time an agenda item is discussed during the  
Board of Public Utilities Meeting. Public Comment may also be  
submitted via e-mail at bpu-comment@srcity.org.  
Deadlines and additional instruction for public comment are set forth  
below. If you have any questions regarding this meeting, please contact  
Michelle Montoya at mmontoya@srcity.org  
1:30 PM - VIA IN-PERSON  
1. CALL TO ORDER AND ROLL CALL  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
4. STUDY SESSION  
4.1  
2024 WATER AND WASTEWATER COST OF SERVICE STUDY AND  
PROPOSED FY25/26 THROUGH FY29/30 RATE SCHEDULE  
It is recommended by Santa Rosa Water that the Board of Public  
Utilities hold a study session to receive information, ask questions,  
discuss and provide feedback to staff regarding the 2024 Water and  
Wastewater Cost of Service Study and the proposed FY 25/26 through  
FY 29/30 Rate Schedule.  
2024 Water and Wastewater Rate Study Report  
Presentation (Uploaded 12.04.2024)  
Attachments:  
Updated Presenation (Uploaded 12.04.2024)  
5. MINUTES APPROVAL  
5.1  
November 7, 2024 - Regular Meeting Minutes - DRAFT  
November 7, 2024 - Regular Meeting Minutes - DRAFT  
Attachments:  
6. STAFF BRIEFINGS  
6.1  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues.  
The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 12.04.2024)  
Attachments:  
7. CONSENT ITEMS  
None.  
8. REPORT ITEMS  
8.1  
REPORT - APPROPRIATION OF ADDITIONAL CELL TOWER LEASE  
REVENUES FOR THE HELP 2 OTHERS PROGRAM  
BACKGROUND: Telecommunication companies lease space on some  
of Santa Rosa Water’s water storage tanks for their cell towers. The  
revenues from these lease payments fund Santa Rosa Water’s Help 2  
Others (H2O) program, which offers water bill assistance to qualifying  
residential customers in the form of subsidies for the fixed portion of  
both water and sewer bills. The Water Department is seeking a  
recommendation from the Board of Public Utilities that City Council  
approve the appropriation of $406,993.91 of additional cell tower lease  
revenues that are currently in undesignated fund balance. The  
appropriation would go directly to funding water and sewer subsidies for  
qualifying customers in the H2O program.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, recommend that City Council  
approve the appropriation of additional cell tower lease revenues in the  
amount of $406,993.91 from fund balance for expenditure in the Help 2  
Others (H2O) program.  
Staff Report  
Attachments:  
Presentation (Uploaded 12.04.2024)  
8.2  
REPORT - WAIVER OF COMPETITIVE BIDDING PROCESS AND  
SOLE SOURCE OF PROFESSIONAL SERVICES AGREEMENT WITH  
ENTHALPY ANALYTICAL FOR ANALYTICAL SERVICES  
BACKGROUND: The Laguna Environmental Laboratory (LEL) may  
need support from third party laboratories to handle increased  
workload, meet tight project deadlines, or access specialized testing  
capabilities that are not available in the LEL. The LEL does not have  
the instruments or the certifications to test for PFAS compounds and  
this contract is necessary to meet the testing requirements in analyzing  
PFAS compounds. Enthalpy is the only local laboratory that has the  
instruments and certifications to analyze samples for PFAS compounds.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, waive competitive bidding and  
authorize the award of a sole source Professional Services Agreement  
with Enthalpy Analytical for analytical services in an amount not to  
exceed $150,000.  
Staff Report  
Attachments:  
Attachment 1 – Professional Services Agreement with Enth  
Presentation (Uploaded 12.04.2024)  
8.3  
REPORT - WAIVER OF COMPETITIVE BIDDING PROCESS AND  
SOLE SOURCE OF PROFESSIONAL SERVICES AGREEMENT WITH  
VITISYSTEMS, INC. DBA CALTEST ANALYTICAL LABORATORY  
FOR ANALYTICAL SERVICES  
BACKGROUND: The Laguna Environmental Laboratory (LEL) may  
need support from third party laboratories to handle increased  
workload, meet tight project deadlines, or access specialized testing  
capabilities that are not available in the LEL. This contract can be  
crucial when the LEL faces capacity limitations due to staff shortages,  
equipment constraints, or an unexpected surge in sample volume.  
Additionally, contracting with outside labs provide expertise in niche or  
highly technical analyses that require advanced instrumentation or  
methodologies not available at the Laguna Environmental Laboratory,  
ensuring that the LEL can maintain high standards of quality and  
compliance without delays.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, waive competitive bidding and  
authorize the award of a sole source Professional Services Agreement  
with Vitisystems, Inc. DBA Caltest Analytical Laboratory for analytical  
services in an amount not to exceed $250,000.  
Staff Report  
Attachments:  
Attachment 1 – Professional Services Agreement with Vitis  
Presentation (Uploaded 12.04.2024)  
8.4  
REPORT - WAIVER OF COMPETITIVE BIDDING PROCESS AND  
SOLE SOURCE OF PROFESSIONAL SERVICES AGREEMENT WITH  
ALPHA ANALYTICAL LABORATORY INC. FOR ANALYTICAL  
SERVICES  
BACKGROUND: The Laguna Environmental Laboratory (LEL) may  
need support from third party laboratories to handle increased  
workload, meet tight project deadlines, or access specialized testing  
capabilities that are not available in the LEL. This contract can be  
crucial when the LEL faces capacity limitations due to staff shortages,  
equipment constraints, or an unexpected surge in sample volume.  
Additionally, contracting with outside labs provide expertise in niche or  
highly technical analyses that require advanced instrumentation or  
methodologies not available at the Laguna Environmental Laboratory,  
ensuring that the LEL can maintain high standards of quality and  
compliance without delays.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, waive competitive bidding and  
authorize the award of a sole source Professional Services Agreement  
with Alpha Analytical Laboratories for analytical services in an amount  
not to exceed $250,000.  
Staff Report  
Attachments:  
Attachment 1 – Professional Services Agreement with Alph  
Presentation (Uploaded 12.04.2024)  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Live Public Comment: Members of the public can provide comment on an  
agenda item in-person from the Council Chamber at the time an agenda item  
is discussed during the Board of Public Utilities Meeting.  
Advance Public Comment via E-mail Public Comment: To submit an e-mailed  
public comment to the Board of Public Utilities, please send to:  
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of  
Public Utilities meeting. Identify in the subject line of your e-mail the agenda  
item number(s) on which you wish to comment, provide your name in the body  
of the e-mail and your comment. Comments received by the deadline will be  
distributed to all Board Members, will be posted to the agenda documents  
on-line, and be made part of the archive packet.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
12. SUBCOMMITTEE REPORTS  
13. BOARD MEMBER REPORTS  
14. DIRECTORS REPORTS  
15. ADJOURNMENT OF MEETING  
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,  
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water  
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.  
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,  
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City  
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at  
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but  
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at  
http://srcity.org.