City Hall, Council  
Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Santa Rosa, CA 95404  
CITY COUNCIL  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT - FINAL  
MAY 5, 2026  
THIS AGENDA IS FOR THE FIRST DAY OF A TWO-DAY  
REGULAR CITY COUNCIL MEETING THAT WILL  
CONTINUE ON MAY 6, 2026  
VICE MAYOR OKREPKIE WILL BE PARTICIPATING  
IN THE MEETING VIA TELECONFERENCE FROM  
2365 Ka'anapali Parkway Lahaina, HI 96761 - Mauna Komohana Room  
THIS AGENDA SHALL BE POSTED AT THE LOCATION.  
12:00 P.M. - STUDY SESSION  
4:00 P.M. - REGULAR SESSION  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT  
100 SANTA ROSA AVENUE, SANTA ROSA.  
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:  
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE  
"IN PROGRESS" LINK TO VIEW;  
2. VIA ZOOM WEBINAR BY VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/83637533027, OR BY DIALING  
877-853-5257 AND ENTERING WEBINAR ID: 836 3753 3027;  
3. COMCAST CHANNEL 28 OR 26 (ESPAÑOL),  
AT&T U-VERSE CHANNEL 99; AND  
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA  
Public Comment may be made live during the meeting  
In-Person from Council Chamber or submitted in advance  
via email at cc-comment@srcity.org by 5:00 p.m. the  
Monday before the City Council Meeting.  
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED  
ON JUST CAUSE UNDER THE BROWN ACT, THE CITY WILL ALLOW  
FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN  
NUMBER ABOVE.  
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE  
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO  
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.  
DEADLINES AND ADDITIONAL INSTRUCTION FOR  
PUBLIC COMMENT ARE SET FORTH BELOW.  
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.  
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.  
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.  
PUBLIC COMMENTS:  
Except for public hearing items, comments from the public will be allowed on  
all agenda items at the time each item is called. Comments on public hearing  
items may be made when the hearing is opened.  
Live Public Comment: Members of the public can provide comment on an  
Agenda Item In-Person from Council Chamber by completing a Speaker Card  
or signing up with the Administrator in Council Chamber.  
Advanced Public Comment Via E-mail: To submit an e-mailed public  
comment to the City Council, please send to: cc-comment@srcity.org by  
5:00 p.m., the Monday prior to the Council Meeting. Identify in the subject line  
of your e-mail the Agenda Item Number on which you wish to comment, and  
provide your name and comment in the body of the e-mail. E-mail public  
comments received by the deadline will be distributed to City Council  
members and uploaded to the agenda prior to the start of the City Council  
Meeting for public access.  
Non-Agenda Items are the time when any person may address the Council on  
matters not listed on the agendas for this two-day regular meeting, but  
which are within the subject matter jurisdiction of the Council. The first public  
comment period on non-agenda items (Agenda Item 14) will begin no earlier  
than 5:00 p.m. on May 5, 2026, and will be limited to twelve speakers  
selected randomly by the Mayor. Each speaker will be allowed up to  
three minutes. Speakers who do not have an opportunity to speak  
during this time will be allowed to make public comment under  
Agenda Item 18.  
12:00 P.M.  
1. CALL TO ORDER AND ROLL CALL  
2. REMOTE PARTICIPATION UNDER THE BROWN ACT (Gov. Code § 54953.8)  
This time is reserved for any Council Member to announce remote  
participation under the "Just Cause" provision of Government Code §54953.8.  
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.  
Following the announcement of Closed Session items and prior to recess into  
Closed Session, the public may speak for up to three minutes on items to be  
addressed in Closed Session.  
4. STUDY SESSION  
Study Session items are items for in-depth discussion and possible direction  
to staff. Council will take no action. The study session for this two-day  
regular meeting will start on May 5, 2026, and continue on May 6, 2026.  
4.1  
REVIEW OF FISCAL YEAR 2026-27 OPERATIONS AND  
MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM  
BUDGET  
The Finance Department recommends that the Council hold a study  
session intended to provide City Council with the opportunity to receive  
information and ask questions related to the City’s overall financial  
stability and the proposed Fiscal Year (FY) 2026-27 Operations and  
Maintenance Budget and the Capital Improvement Program budget.  
This item is provided for Council’s information, and no action is  
required. This item has no impact on current fiscal year budget.  
Day 1, May 5  
City Council  
City Attorney  
City Manager  
Finance  
HCS Recreation  
Planning and Economic Development  
TPW - General Fund  
Non-Departmental  
Homeless Services  
Police Department  
Fire Department  
Housing Authority  
Information Technology  
Day 2, May 6  
Human Resources  
Fleet  
Enterprise Funds  
Santa Rosa Water  
Capital Improvement Program  
Staff Report  
Attachments:  
Attachment 1 - 04-21-2026 Study Session Staff Report  
Presentation (Uploaded 05-01-2026)  
PUBLIC COMMENT ON THIS STUDY SESSION WILL BE TAKEN ON BOTH  
TUESDAY, MAY 5, 2026, AND WEDNESDAY, MAY 6, 2026.  
4:00 P.M.  
5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)  
6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS  
7. PROCLAMATIONS/PRESENTATIONS  
7.1  
7.2  
7.3  
PROCLAMATION - BIKE TO WORK MONTH & DAY  
Proclamation  
PROCLAMATION - NATIONAL WILDFIRE AWARENESS MONTH  
Proclamation  
PROCLAMATION - JEWISH AMERICAN HERITAGE MONTH  
Proclamation  
Attachments:  
Attachments:  
Attachments:  
8. STAFF BRIEFINGS  
This time is reserved for City staff to provide a five-minute briefing to the  
Council on departmental issues of interest. Council will take no action on  
these matters except to possibly place a particular item on a future agenda for  
Council consideration.  
8.1  
COMMUNITY EMPOWERMENT PLAN UPDATE  
This is a standing item on the agenda. Council will take no action  
except for possible direction to staff. This item has no impact on current  
fiscal year budget.  
9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS  
10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS  
11. MAYOR'S/COUNCIL MEMBERS’ REPORTS  
11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON  
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD  
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)  
11.1.1 Council Subcommittee Reports  
11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)  
11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee  
11.1.4 Association of Bay Area Governments (ABAG)  
11.1.5 Sonoma County Agricultural Preservation and Open Space District  
Advisory Committee  
11.1.6 Sonoma Clean Power Authority (SCPA)  
11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste  
Management Agency (SCWMA))  
11.1.8 Groundwater Sustainability Agency (GSA)  
11.1.9 Sonoma County Homeless Coalition  
11.1.10 Renewal Enterprise District (RED)  
11.1.11 Public Safety Subcommittee  
11.1.12 Other  
12. APPROVAL OF MINUTES  
12.1  
March 24, 2026, Regular Meeting Minutes.  
Draft Minutes  
April 20, 2026, Special Meeting Minutes.  
Attachments:  
12.2  
Draft Minutes  
Attachments:  
12.3  
12.4  
April 21, 2026, Regular Meeting Minutes. (THIS ITEM IS CONTINUED  
TO THE MAY 12, 2026, REGULAR MEETING)  
April 27, 2026, Special Meeting Minutes.  
Draft Minutes  
Attachments:  
13. CONSENT ITEMS  
13.1  
MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE  
DEPARTMENT PERSONAL PROTECTIVE EQUIPMENT THROUGH  
COOP AGREEMENT NPPGOV #PS26240  
RECOMMENDATION: The Fire Department recommends that the  
Council, by motion: 1) approve a Purchase Order to purchase Personal  
Protective Equipment from MES Service Company, LLC, Miami, Florida,  
utilizing cooperative purchasing through the National Purchasing  
Partners Government cooperative contract Number PS26240 for a total  
not to exceed amount of $450,000 and authorizes the Purchasing Agent  
to execute the Purchase Order; and 2) delegate authority to negotiate  
and execute any other documents, agreements or amendments related  
to the purchase, in a form approved by the City Attorney. This item has  
no impact on current fiscal year budget.  
Staff Report  
Attachments:  
Attachment 1 - NPP Intergovermental Cooperative Purchas  
13.2  
MOTION - APPROVAL OF COOPERATIVE PURCHASE - FIRE  
DEPARTMENT FIREDEX PERSONAL PROTECTIVE EQUIPMENT  
THROUGH SOURCEWELL COOP #010424-FDX AGENDA  
RECOMMENDATION: The Fire Department recommends that the  
Council, by motion: 1) approve a Purchase Order to purchase Structural  
Personal Protective Equipment from Great West Fire & Safety, Inc.,  
Ridgefield, Washington, utilizing cooperative purchasing through the  
Sourcewell COOP #010424-FDX, Medina, Ohio for a total not to exceed  
amount of $450,000 and authorizes the Purchasing Agent to execute  
the Purchase Order; and 2) delegate authority to negotiate and execute  
any other documents, agreements or amendments related to the  
purchase that are in a form approved by the City Attorney. This item  
has no impact on current fiscal year budget.  
Staff Report  
Attachments:  
Attachment 1 - Sourcewell Agreement  
13.3  
MOTION - APPROVAL OF PURCHASE ORDER WITH IPS GROUP,  
INC. TO PAY SINGLE SPACE AND MULTI SPACE COMMUNICATION  
FEES, CREDIT CARD TRANSACTION FEES, AND TEXT 2 PAY  
MOBILE PAYMENT FEES  
RECOMMENDATION: The Finance Department recommends that the  
Council, by motion: 1) approve a Purchase Order to offset ongoing  
secure wireless gateway and data fees, meter management software  
licensing, and credit card gateway fees from IPS Group, Inc., San  
Diego, California, for a total not to exceed amount of $810,000 and  
authorize the Purchasing Agent to execute the Purchase Order; and 2)  
delegate authority to negotiate and execute any other documents,  
agreements or amendments related to the purchase, subject to  
approval as to form by the City Attorney. This item has no impact on  
current fiscal year budget.  
Staff Report  
Attachments:  
Attachment 1 - Fee Schedule  
Attachment 2 - PO Terms And Conditions  
13.4  
MOTION - APPROVAL OF PURCHASE ORDER WITH PASSPORT  
LABS, INC. TO PROVIDE DIGITAL BILLING, TRANSACTION, AND  
MANAGEMENT SERVICES FOR THE PAYMENT OF PARKING  
METERS VIA MOBILE PHONE.  
RECOMMENDATION: The Finance Department recommends that the  
Council, by motion: 1) approve a Purchase Order to continue the Mobile  
Payment for Parking Platform provided by Passport Labs, Inc. for a total  
amount not to exceed $210,000, for an initial one-year term with four  
optional one-year extensions; and 2) delegate authority to the  
Purchasing Agent to execute the Purchase Order and to negotiate and  
execute any other documents, agreements, or amendments related to  
the purchase, subject to approval as to form by the City Attorney. This  
item has no impact on current fiscal year budget.  
Staff Report  
Attachments:  
Attachment 1 - Scope of Work  
Attachment 2 - PO Terms And Conditions  
13.5  
RESOLUTION - FUNDING AGREEMENT BETWEEN THE CITY OF  
SANTA ROSA AND COUNTY OF SONOMA FOR OPERATIONS AT  
SAMUEL L. JONES HALL HOMELESS SHELTER  
RECOMMENDATION: The Housing and Community Services  
Department recommends that the Council, by resolution: 1) approve  
Modification Number One of Agreement 2025-5042-A01 Between the  
City of Santa Rosa and the County of Sonoma for Operational Funding  
at the Samuel L. Jones Hall Homeless Shelter (Funding Agreement) in  
the amount of $255,000 annually for a combined total amount of  
$510,000; and 2) authorize the Director of Housing and Community  
Services to make non-substantive changes to the Funding Agreement,  
subject to approval by the City Attorney, and execute the Funding  
Agreement for the period July 1, 2025 to June 30, 2027. This item will  
provide additional funding for the shelter for Fiscal Year 2026-2027.  
Staff Report  
Resolution  
Exhibit A  
Attachments:  
14. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on the agendas for this two-day regular meeting, but which are within  
the subject matter jurisdiction of the Council. This public comment period will  
begin no earlier than 5:00 p.m. and will be limited to twelve speakers selected  
randomly by the Mayor. Each speaker will be allowed up to three minutes.  
Speakers who do not have an opportunity to speak during this time will be  
allowed to make public comment under Agenda Item 18.  
15. REPORT ITEMS - NONE.  
16. PUBLIC HEARINGS - NONE.  
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon  
thereafter as the matters are reached on the agenda.  
17. WRITTEN COMMUNICATIONS - NONE.  
18. PUBLIC COMMENT ON NON-AGENDA MATTERS  
This is the time when any person may address the Council on matters not  
listed on the agendas for this two-day regular meeting, but which are within  
the subject matter jurisdiction of the Council and not able to speak under  
Agenda Item 14. Each speaker will be allowed up to three minutes.  
19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO  
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO  
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]  
20. ADJOURNMENT OF MEETING TO BE CONTINUED ON MAY 6, 2026,  
BEGINNING AT 9:00 A.M.  
21. UPCOMING MEETINGS  
This schedule is tentative and subject to change pending final publication and  
posting of the City Council Meeting Agenda.  
21.1  
UPCOMING MEETINGS LIST  
Upcoming Meetings List  
Attachments:  
*Did not appear on the preliminary agenda.  
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is  
required.  
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and  
amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City  
Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure  
public trust, engage the community, and establish a system of transparency, public participation, and  
collaboration. To view a full versions of the Open Government Ordinances go to  
http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper  
copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at  
711) or cityclerk@srcity.org.  
The City of Santa Rosa does not discriminate against individuals (including member(s) of a legislative body) with disabilities in  
its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services  
necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by  
contacting the City Clerk's Office at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. The e-mail subject line should  
read "ADA Accommodation Request" or "Language Assistance" and the e-mail should include your name, address, telephone  
number, and a description of the request. If the request is received at least seven (7) business days prior to the City Council  
meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting. Meeting information  
can also be accessed via the internet at http://srcity.org.  
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,  
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa  
Ave, during normal business hours.