Communications &  
Intergovernmental  
Relations Office  
City of Santa Rosa  
637 First Street  
Santa Rosa, CA 95404  
COMMUNITY ADVISORY BOARD  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
NOVEMBER 19, 2025  
5:30 P.M.  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
ATTENDING IN-PERSON AT THE COMMUNICATIONS AND  
INTERGOVERNMENTAL RELATIONS OFFICE AT 637 FIRST STREET,  
SANTA ROSA.  
MEMBERS OF THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE  
MEETING LIVE AT:  
• VIA ZOOM BY VISITING  
HTTPS://SRCITY-ORG.ZOOM.US/J/85724523316  
• BY PHONE BY DIALING 877-853-5257 AND ENTERING WEBINAR ID:  
857-2452-3316  
Public Comment may be made live during the meeting In-Person from  
the Communications and Intergovernmental Relations Office at 637 First  
Street, Santa Rosa or submitted in advance via email at  
svbrown@srcity.org by 12:00 p.m., on or before November 18, 2025.  
Identify in the subject line of your  
email the Agenda Item Number on which you wish to comment. Email  
public comments will be provided to all CAB members prior to the  
meeting.  
ALL PUBLIC COMMENTS WILL BE PROVIDED IN PERSON. IN THE  
EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED ON  
JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB  
2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH  
THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.  
1. CALL TO ORDER  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
To consider and take action on any request from a Board Member to  
participate in a meeting remotely due to Just Cause or Emergency  
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).  
3. ROLL CALL  
4. PUBLIC COMMENTS  
This is the time when any person may address matters not listed on this  
agenda, but which are within the subject matter of the jurisdiction. The public  
may comment on agenda items when the item is called. Each speaker is  
allowed up to three minutes.  
5. APPROVAL OF MINUTES  
5.1  
Draft Minutes - September 24, 2025  
Draft Minutes - September 24, 2025  
Attachments:  
6. SCHEDULED ITEMS  
6.1  
6.2  
PRESENTATION - PUBLIC ART PROGRAM OVERVIEW  
Staff will provide an overview on the Public Art Program, related  
documents, policies and procedures.  
Public Art Program Overview  
Attachments:  
MOTION - COMMUNITY IMPROVEMENT GRANTS  
BACKGROUND: The Community Advisory Board (CAB) reviews and  
approves the 2025 Community Improvement Grant Applications. The  
Board shall award grants to the applicants whose projects best meet  
the criteria. The three grants submitted for the October-November 2025  
period total $7,000. The current balance is $28,673.50; if all grants are  
awarded the remainder balance for the current fiscal year will be  
$21,673.50.  
•The Makeshift Traveler Backpack grant application from The  
HomeMore Project requests $2,000 to distribute 20 solar-powered  
Makeshift Traveler backpacks to individuals experiencing  
homelessness in Santa Rosa, California, specifically targeting older  
adults and seniors. The objective of this project is to provide practical,  
portable, and dignified support to those living unsheltered by equipping  
them with essential survival and connectivity tools. Each Makeshift  
Traveler backpack includes a solar-powered battery bank, sleeping  
bag, rain poncho, hygiene kit, flashlight, radio, and water bottle-all  
designed to enhance safety, health, and stability. The goal is to meet  
immediate needs while empowering recipients with tools for  
communication and self-sufficiency.  
•The Skyhawk Neighborhood Day from Skyhawk United requests  
$2,500 to host their annual event that promotes community, culture, and  
fun, where neighbors gather and meet one another; enjoy an afternoon  
of food, entertainment, arts and culture; and share resources on  
common needs and interests. The goal is to build and create community  
bonds through offering an afternoon of music, food, vendors, and words  
from a diverse showing of cultures represented in our neighborhood.  
The vent will be hosted on August 15, 2026.  
•The AAPIC General Meeting grant application from AAPIC request  
$2,500 to support their 2026 Asian American & Pacific Islander Annual  
Community Gathering. The event’s goal is to instill connection, pride,  
and confidence within their diverse Asian & Pacific Islander community.  
People of all backgrounds are welcome to meet, connect, and  
collaborate with AAPIC, fostering unity across communities.  
RECOMMENDATION: It is recommended by the Communications and  
Intergovernmental Relations Department that the Community Advisory  
Board, by motion, determine the dispersing of the Community  
Improvement Grants Application for the October-November 2025 period.  
October-November, 2025, CIG Applications  
Attachments:  
October-November, 2025, CIG Applications (updated 11/13  
October-November, 2025, CIG Applications (updated 11/17  
6.3  
MOTION - COMMUNITY IMPROVEMENT GRANT EXTENSION-THE  
WELLNESS AND CULTURAL ARTS WORKSHOP  
BACKGROUND:  
On October 30, 2024, the Community Advisory Board (CAB) approved a  
grant of $2,500 for The Wellness & Cultural Arts Workshop proposed  
by BIPOC Collective. The project aimed to host a two-day workshop  
offering free, inclusive social-emotional engagement and wellness  
activities for the Santa Rosa community.  
Due to unforeseen challenges with contractor availability, BIPOC  
Collective is requesting a six-month extension. This additional time will  
allow them to secure new contractors and submit a revised application  
that includes contractor details for CAB review.  
RECOMMENDATION: The Communications and Intergovernmental  
Relations Office recommends that the Community Advisory Board, by  
motion, determine whether to approve the six-month extension for The  
Wellness & Cultural Arts Workshop grant application from BIPOC  
Collective.  
CAB Grant Agreement BIPOC Collective Fully Executed De  
Attachments:  
6.4  
MOTION - ADOPTION OF 2026 CAB MEETING SCHEDULE  
The Community Advisory Board (CAB) connects city government and  
residents so the public can have a voice in decisions that impact their  
lives and build a stronger community. The CAB currently meets on 4th  
Wednesday of every other month, except when otherwise noticed.  
Meetings begin at 5:30 p.m. and are held in the City’s Chamber  
Building, located at 637 1st Street, Santa Rosa. City Charter requires  
that the CAB meet at least quarterly. Staff recommends the adoption of  
every other month meeting schedule as follows:  
January 28  
March 25  
May 27  
July 22  
September 23  
November 18*  
*Due to the CAB meetings being close to the holiday in November, staff  
recommend holding the meeting on the 3rd Wednesday in November.  
RECOMMENDATION: It is recommended by staff that the CAB, by  
motion, approve the 2026 meeting schedule as proposed.  
6.5  
MOTION - EXTENSION OF THE 2025 CAB WORK PLAN  
BACKGROUND: In June of 2024, the Community Engagement  
Manager, City Council, and the Community Advisory Board (CAB)  
began working to develop an annual work plan for the CAB. City  
Council members met with their respective CAB appointees to increase  
communication and collaboration between Council Members and their  
CAB appointees, and to discuss the creation of an annual work plan for  
the CAB. The work plan was adopted by CAB during the March 26,  
2025, meeting.  
RECOMMENDATION: It is recommended by the Communications and  
Intergovernmental Relations Office that the Community Advisory Board  
approves, by motion, the extension of their work plan until 2027 to align  
with Council’s goal setting cycle.  
CAB Work Plan Presentation (Approved March 26, 2025)  
Attachments:  
7. CAB ANNOUNCEMENTS AND ISSUES OF CONCERN TO CITY RESIDENTS  
CAB Members may share community news, upcoming community events that  
may be of interest to the CAB, and issues of concern for residents.  
8. STAFF UPDATES  
This time is reserved for City staff to provide a briefing on issues of interest.  
No action will be taken on these matters except to possibly place a particular  
item on a future agenda for consideration.  
9. FUTURE AGENDA ITEMS  
This schedule is tentative and subject to change pending final publication and  
posting of the Meeting Agenda. This time is reserved for discussion whether  
to place matters on a future agenda for further discussion.  
10. ADJOURNMENT  
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or  
employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to  
enable persons with disabilities to participate in public meetings are available by calling (707) 543-4321 one week prior to the  
meeting. (TTY Relay at 711).  
Any writings or documents provided to a majority of this meeting body prior to this meeting regarding any item on this agenda  
are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business  
hours.