637 First Street  
City of Santa Rosa  
Santa Rosa, CA 95404  
OPEN GOVERNMENT TASK FORCE  
IMPLEMENTATION SUBCOMMITTEE  
REGULAR MEETING AGENDA AND  
SUMMARY REPORT  
FEBRUARY 1, 2024  
CANCELLED  
Meeting has been cancelled due to lack of Quorum  
Next scheduled meeting: April 4, 2024 6:00pm  
POSTED: January 31, 2024  
Shelley McClure  
Recording Secretary  
6:00 P.M.  
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY  
1. CALL TO ORDER AND ROLL CALL  
2. PUBLIC COMMENTS  
3. APPROVAL OF MINUTES  
3.1  
Regular Meeting Minutes - May 4, 2023  
4. DIRECTORS REPORT  
5. SCHEDULED ITEMS  
5.1  
PUBLIC RECORDS REPORT - 2022 and 2023  
City Clerk’s Office staff will provide an overview of the City’s Public  
Records Report for 2022 and 2023.  
No action will be taken, except possible direction to City staff.  
5.2  
INCREASED SPANISH ACCESSIBILITY AT CITY COUNCIL  
MEETINGS  
The City of Santa Rosa continues to move forward to increase  
accessibility of our Spanish language into the community. In May 2022,  
the City’s IT Media Services Team installed a new closed captioning  
computer to facilitate Spanish-language accessibility. Since then, we  
have worked to set up our system to accommodate live Spanish  
translation and closed captioning in both English and Spanish.  
No action will be taken, except possible direction to City staff.  
CIVICREADY UPDATE  
5.3  
Alexa Popplewell, Communications Coordinator with the City of Santa  
Rosa Communications & Intergovernmental Relations, will provide the  
Open Government Task Force with an update on CivicReady, one of  
the City of Santa Rosa's mass communication tools.  
No action will be taken, except possible direction to City staff.  
6. FUTURE AGENDA ITEMS  
7. ADJOURNMENT  
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or  
employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to  
enable persons with disabilities to participate in public meetings are available by calling (707) 543-4661 one week prior to the  
meeting. (TTY Relay at 711).  
Any writings or documents provided to a majority of this meeting body prior to this meeting regarding any item on this agenda  
are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business  
hours.