Virtual Meeting - See Agenda

for Participation Information

City of Santa Rosa

BOARD OF PUBLIC UTILITIES

REGULAR MEETING AGENDA AND

SUMMARY REPORT

APRIL 7, 2022

PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE

RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF

SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS

MEETING VIA ZOOM WEBINAR.

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/87278767117 OR BY

DIALING 1-877-853-5257, THEN ENTERING WEBINAR ID: 872 7876 7117

THE MEETING WILL BE LIVE STREAMED AT

HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

The public accessing the meeting through the Zoom link will be able to

provide public comment on agenda items at the time an Agenda Item is

discussed during the Board of Public UtilitiesMeeting.

Public Comment may also be submitted via e-mail at

bpu-comment@srcity.org

or recorded voice message at 707-543-4224.

Deadlines and additional instruction for public comment are set forth

below. The City of Santa Rosa has postponed many non-essential

meetings until further notice. We appreciate your patience and

willingness to protect the health and wellness of our community. If you

have any questions regarding this meeting, please contact Roberta Atha

at ratha@srcity.org.

1:30 PM (Virtual Meeting)

DUE TO TECHNOLOGY UPGRADES TAKING PLACE IN THE COUNCIL

CHAMBER, APRIL BOARD OF PUBLIC UTILITIES MEETINGS WILL BE

VIA ZOOM.

1. CALL TO ORDER AND ROLL CALL

2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

3. STUDY SESSION

3.1

FY 2022/23 REGIONAL, LOCAL WASTEWATER AND WATER FUNDS

OPERATION, MAINTENANCE AND CAPITAL EXPENDITURE

REQUESTS

Santa Rosa Water manages the City of Santa Rosa’s regional, local

wastewater and water enterprise funds under the general policy

authority and direction of the Board of Public Utilities (BPU) per the City

Charter. The BPU annually recommends a proposed fiscal year

regional, local wastewater and water budget to the City Council to be

included in the annual City budget adoption. The study session will

provide an overview of all FY 2022/23 budgets.

Presentation (added 4/6/22)

Attachments:

4. MINUTES APPROVAL

4.1

March 17, 2022 - Regular Meeting Minutes.

March 17, 2022 - Regular Meeting Minutes

Attachments:

5. STAFF BRIEFINGS

5.1

2022 EARTH DAY EVENT IN COURTHOUSE SQUARE

Staff will provide information on Santa Rosa’s annual Earth Day event,

which will take place Saturday, April 23, from 11:00 a.m. - 2:00 p.m., in

Courthouse Square. Staff will provide a brief overview of the event and

information on the activities that will take place. The Board may discuss

this item and give direction to staff.

Presentation (added 4/6/22)

Attachments:

5.2

WATER AND RECYCLED WATER SUPPLY UPDATE

Staff will update the Board on water and recycled water supply issues.

The Board may discuss this item and give direction to staff.

Presentation (added 4/6/22)

Attachments:

6. CONSENT ITEMS

6.1

RESOLUTION - APPROVAL OF SECOND AMENDMENT TO

BLANKET PURCHASE ORDER 165125 - EXTEND TERM, PRICE

INCREASE AND ADD FUNDS FOR FERRIC SULFATE SUPPLY

RECOMMENDATION: It is recommended by the Water and Finance

Departments that the Board of Public Utilities, by resolution, approve an

amendment to Blanket Purchase Order (BPO) 165125 for ferric sulfate

supply with Thatcher Company of California, Inc., Downey, California,

to extend the term by one-year, increase the unit price by 7%, increase

the transportation price by 11%, and increase compensation in the

amount of $300,000, for a total not to exceed $550,000.

Staff Report

Attachments:

Attachment 1_Price Quote

Attachment 2_PPI Index for Sulfuric Acid

Attachment 3_PPI Index for Steel

Attachment 4_EIA Petroleum Index

Attachment 5_ATA Driver Shortage Article

Attachment 6_ATA Driver Pay Article

Resolution

6.2

MOTION - CONTRACT AWARD - TERRA LINDA AND BUENA VISTA

SEWER AND WATER REPLACEMENT - PHASE 1

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and the Water Department that the Board of

Public Utilities, by motion, approve the project and award Construction

Contract No. C00327 in the amount of $1,777,141.00 to the lowest

responsive bidder, Team Ghilotti, Inc. of Petaluma, CA, for Terra Linda

and Buena Vista Drive Sewer and Water Replacement Project, approve

a 15% contingency, and authorize a total contract amount of

$2,043,712.15.

Staff Report

Attachments:

Attachment 1_Bid Summary

Attachment 2_Location Map

6.3

MOTION - AGREEMENT FOR ACCEPTANCE OF BIOSOLIDS AND

LAND APPLICATION WITH GILARDI & JACOBSEN AG SERVICES,

INC.

RECOMMENDATION: It is recommended by the Water Department that

the Board of Public Utilities, by motion, approve a five-year agreement

for biosolids land application with Gilardi & Jacobsen Ag Services, Inc.,

for a total contract amount not to exceed amount of $114,418.95.

Staff Report

Attachments:

Attachment 1_Agreement

7. REPORT ITEMS

7.1

REPORT - APPROVAL OF WATER SERVICE AGREEMENT

BETWEEN CITY OF SANTA ROSA AND EL CRYSTAL MOBILE

HOME PARK

BACKGROUND: El Crystal Mobile Home Park (MHP), LLC, is in need

of a temporary connection to the City’s water system due to

contamination of the existing water wells on the real property located at

3280 Santa Rosa Avenue, Santa Rosa, California, Assessor’s Parcel

Number 044-101-012. A Water Service Agreement is required by the

State of California for El Crystal MHP, LLC, to be reimbursed for

construction costs and fees for the temporary connection by the State

of California.

RECOMMENDATION: It is recommended by the Water Department and

the Contract Review Subcommittee that the Board of Public Utilities, by

resolution, authorize the Director of the Water Department to enter into

a Water Service Agreement with El Crystal MHP, LLC.

Staff Report

Attachments:

Attachment 1_El Crystal Water Service Agreement

Attachment 2_El Crystal Utility Certificate

Attachment 3_El Crystal Notice of Exemption

Resolution

Presentation (added 4/6/22)

7.2

REPORT - FINAL REPORT AND FINDINGS FOR THE SPANISH

LANGUAGE WATER USE EFFICIENCY PROGRAM

ENHANCEMENTS PROJECT

BACKGROUND: In January 2021, Santa Rosa Water was awarded a

grant which included 250 hours of technical support from WaterNow

Alliance’s Project Accelerator program to conduct research into Water

Use Efficiency program frequency and saturation in the City of Santa

Rosa. The proposed project to be completed by the WaterNow Alliance

has now concluded, and a comprehensive report has been finalized.

WaterNow Alliance and Santa Rosa Water staff will present the findings

and recommendations included in the final report with a focus on

opportunities for increasing Latinx and Spanish-speaking community

members’ participation in Santa Rosa’s Water Use Efficiency programs.

Santa Rosa Water staff are requesting that the Board of Public Utilities

accept the final report, and further support the proposed findings and

recommendations.

RECOMMENDATION: It is recommended by Santa Rosa Water that the

Board of Public Utilities, by motion, accept the WaterNow Alliance

Spanish Language Water Use Efficiency Enhancements Project Final

Report, and further support the key findings and recommendations

contained in the report.

Staff Report

Attachments:

Attachment 1_Memorandum of Understanding

Attachment 2_Final Report

Presentation (added 4/6/22)

8. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Public Comment may be submitted via e-mail or recorded voice message.

Live Public Comment: The public accessing the meeting through the Zoom

link or dial-in will be able to provide public comment on agenda items at the

time an Agenda Item is discussed during the Board of Public Utilities Meeting.

Go to https://srcity.org/virtualparticipation for more information.

E-mail Public Comment: To submit an e-mailed public comment to the Board

of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,

Wednesday, April 6. Identify in the subject line of your e-mail the Agenda Item

Number on which you wish to comment, provide your name in the body of the

e-mail and your comment. These comments will be e-mailed to all Board

Members, will be posted to the agenda documents on-line, and be made part

of the archive packet.

Recorded Voice Message Public Comment: To submit a voice message

public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, April 6.

State your name, the Agenda Item Number(s) on which you wish to comment,

and your comment. Recordings will be limited to 3 minutes. Recorded

comments may be played at the time that the Agenda Item is discussed during

the Board Meeting.

Recorded public comments on public hearing items may be played at the time

when the hearing is opened.

9. REFERRALS - NONE.

10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.

11. SUBCOMMITTEE REPORTS

12. BOARD MEMBER REPORTS

13. DIRECTORS REPORTS

14. ADJOURNMENT OF MEETING

The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,

please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water

Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at

(707) 543-4266 (TTY Relay at 711) or ratha@srcity.org. Requests should be submitted as far in advance as possible, but no

later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at

http://srcity.org.