Virtual Meeting - See Agenda  
for Participation Information  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, April 7, 2022  
1:30 PM  
1:30 PM (Virtual Meeting)  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:32 p.m.  
Present 5 - Chair Daniel Galvin III, Vice Chair William Arnone, Jr., Board Member  
Lisa Badenfort, Board Member Mark Walsh, and Board Member Mary Watts  
Absent 2 - Board Member Christopher Grabill and Board Member Glen Wright  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. STUDY SESSION  
3.1  
FY 2022/23 REGIONAL, LOCAL WASTEWATER AND WATER FUNDS  
OPERATION, MAINTENANCE AND CAPITAL EXPENDITURE REQUESTS  
Santa Rosa Water manages the City of Santa Rosa’s regional, local wastewater  
and water enterprise funds under the general policy authority and direction of the  
Board of Public Utilities (BPU) per the City Charter. The BPU annually  
recommends a proposed fiscal year regional, local wastewater and water budget  
to the City Council to be included in the annual City budget adoption. The study  
session will provide an overview of all FY 2022/23 budgets.  
Presentation (added 4/6/22)  
Attachments:  
Presenters: Kimberly Zunino, Deputy Director - Administration and  
Andrew Allen, Supervising Engineer  
4. MINUTES APPROVAL  
March 17, 2022 - Regular Meeting Minutes.  
4.1  
March 17, 2022 - Regular Meeting Minutes  
Attachments:  
The minutes for March 17, 2022 were received and accepted as  
submitted.  
5. STAFF BRIEFINGS  
5.1  
2022 EARTH DAY EVENT IN COURTHOUSE SQUARE  
Staff will provide information on Santa Rosa’s annual Earth Day event, which will  
take place Saturday, April 23, from 11:00 a.m. - 2:00 p.m., in Courthouse Square.  
Staff will provide a brief overview of the event and information on the activities that  
will take place. The Board may discuss this item and give direction to staff.  
Presentation (added 4/6/22)  
Attachments:  
Presenter: Tasha Wright, Sustainability Coordinator  
5.2  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (added 4/6/22)  
Attachments:  
Presenters: Peter Martin, Deputy Director - Water Resources and  
Emma Walton, Deputy Director - Water Reuse  
6. CONSENT ITEMS  
6.1  
RESOLUTION - APPROVAL OF SECOND AMENDMENT TO BLANKET  
PURCHASE ORDER 165125 - EXTEND TERM, PRICE INCREASE AND ADD  
FUNDS FOR FERRIC SULFATE SUPPLY  
RECOMMENDATION: It is recommended by the Water and Finance Departments  
that the Board of Public Utilities, by resolution, approve an amendment to Blanket  
Purchase Order (BPO) 165125 for ferric sulfate supply with Thatcher Company of  
California, Inc., Downey, California, to extend the term by one-year, increase the  
unit price by 7%, increase the transportation price by 11%, and increase  
compensation in the amount of $300,000, for a total not to exceed $550,000.  
Staff Report  
Attachments:  
Attachment 1_Price Quote  
Attachment 2_PPI Index for Sulfuric Acid  
Attachment 3_PPI Index for Steel  
Attachment 4_EIA Petroleum Index  
Attachment 5_ATA Driver Shortage Article  
Attachment 6_ATA Driver Pay Article  
Resolution  
A motion was made by Vice Chair Arnone, seconded by Board Member  
Watts, to approve Item 6.1 - RESOLUTION NO. 1289 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE  
APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER  
165125 WITH THATCHER COMPANY OF CALIFORNIA, INC. FOR FERRIC  
SULFATE SUPPLY." The motion carried by the following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Walsh and Board Member Watts.  
Absent: 2 - Board Member Grabill and Board Member Wright  
6.2  
MOTION - CONTRACT AWARD - TERRA LINDA AND BUENA VISTA SEWER  
AND WATER REPLACEMENT - PHASE 1  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
Department and the Water Department that the Board of Public Utilities, by motion,  
approve the project and award Construction Contract No. C00327 in the amount of  
$1,777,141.00 to the lowest responsive bidder, Team Ghilotti, Inc. of Petaluma,  
CA, for Terra Linda and Buena Vista Drive Sewer and Water Replacement Project,  
approve a 15% contingency, and authorize a total contract amount of  
$2,043,712.15.  
Staff Report  
Attachments:  
Attachment 1_Bid Summary  
Attachment 2_Location Map  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Watts, to approve the project and award Construction Contract No. C00327  
in the amount of $1,777,141.00 to the lowest responsive bidder, Team  
Ghilotti, Inc. of Petaluma, CA, for Terra Linda and Buena Vista Drive Sewer  
and Water Replacement Project, approve a 15% contingency, and  
authorize a total contract amount of $2,043,712.15. The motion carried by  
the following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Walsh and Board Member Watts.  
Absent: 2 - Board Member Grabill and Board Member Wright  
6.3  
MOTION - AGREEMENT FOR ACCEPTANCE OF BIOSOLIDS AND LAND  
APPLICATION WITH GILARDI & JACOBSEN AG SERVICES, INC.  
RECOMMENDATION: It is recommended by the Water Department that the Board  
of Public Utilities, by motion, approve a five-year agreement for biosolids land  
application with Gilardi & Jacobsen Ag Services, Inc., for a total contract amount  
not to exceed amount of $114,418.95.  
Staff Report  
Attachments:  
Attachment 1_Agreement  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Watts, to approve a five-year agreement for biosolids land application with  
Gilardi & Jacobsen Ag Services, Inc., for a total contract amount not to  
exceed amount of $114,418.95. The motion carried by the following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Walsh and Board Member Watts.  
Absent: 2 - Board Member Grabill and Board Member Wright  
7. REPORT ITEMS  
7.1  
REPORT - APPROVAL OF WATER SERVICE AGREEMENT BETWEEN CITY  
OF SANTA ROSA AND EL CRYSTAL MOBILE HOME PARK  
BACKGROUND: El Crystal Mobile Home Park (MHP), LLC, is in need of a  
temporary connection to the City’s water system due to contamination of the  
existing water wells on the real property located at 3280 Santa Rosa Avenue,  
Santa Rosa, California, Assessor’s Parcel Number 044-101-012. A Water Service  
Agreement is required by the State of California for El Crystal MHP, LLC, to be  
reimbursed for construction costs and fees for the temporary connection by the  
State of California.  
RECOMMENDATION: It is recommended by the Water Department and the  
Contract Review Subcommittee that the Board of Public Utilities, by resolution,  
authorize the Director of the Water Department to enter into a Water Service  
Agreement with El Crystal MHP, LLC.  
Staff Report  
Attachments:  
Attachment 1_El Crystal Water Service Agreement  
Attachment 2_El Crystal Utility Certificate  
Attachment 3_El Crystal Notice of Exemption  
Resolution  
Presentation (added 4/6/22)  
Presenter: Andrew Allen, Supervising Engineer  
A motion was made by Board Member Walsh, seconded by Vice Chair  
Arnone, Jr., to approve Item 7.1 - RESOLUTION NO. 1290 ENTITLED  
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES APPROVING A  
WATER SERVICE AGREEMENT WITH EL CRYSTAL MHP LLC, 3280 SANTA  
ROSA AVENUE." The motion carried by the following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Walsh and Board Member Watts.  
Absent: 2 - Board Member Grabill and Board Member Wright  
7.2  
REPORT - FINAL REPORT AND FINDINGS FOR THE SPANISH LANGUAGE  
WATER USE EFFICIENCY PROGRAM ENHANCEMENTS PROJECT  
BACKGROUND: In January 2021, Santa Rosa Water was awarded a grant which  
included 250 hours of technical support from WaterNow Alliance’s Project  
Accelerator program to conduct research into Water Use Efficiency program  
frequency and saturation in the City of Santa Rosa. The proposed project to be  
completed by the WaterNow Alliance has now concluded, and a comprehensive  
report has been finalized. WaterNow Alliance and Santa Rosa Water staff will  
present the findings and recommendations included in the final report with a focus  
on opportunities for increasing Latinx and Spanish-speaking community members’  
participation in Santa Rosa’s Water Use Efficiency programs. Santa Rosa Water  
staff are requesting that the Board of Public Utilities accept the final report, and  
further support the proposed findings and recommendations.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of  
Public Utilities, by motion, accept the WaterNow Alliance Spanish Language Water  
Use Efficiency Enhancements Project Final Report, and further support the key  
findings and recommendations contained in the report.  
Staff Report  
Attachments:  
Attachment 1_Memorandum of Understanding  
Attachment 2_Final Report  
Presentation (added 4/6/22)  
Presenters: Claire Nordlie, Sustainability Coordinator, and Amy  
Weinfurter, Director of Strategic Projects - WaterNow Alliance  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Walsh, to accept the WaterNow Alliance Spanish Language Water Use  
Efficiency Enhancements Project Final Report, and further support the key  
findings and recommendations contained in the report. The motion carried  
by the following vote:  
Yes: 5 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,  
Board Member Walsh and Board Member Watts.  
Absent: 2 - Board Member Grabill and Board Member Wright  
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
9. REFERRALS - NONE.  
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
11. SUBCOMMITTEE REPORTS  
Chair Galvin reported the Contract Review Subcommittee met on  
March 29, 2022 and unanimously recommended the Water Service  
Agreement with El Crystal Mobile Home Park that was approved by  
the Board earlier in the meeting.  
Board Member Watts reported the Water Conservation  
Subcommittee met on March 30, 2022. Staff presented four  
nominees for this year's Water Use Efficiency awards which were  
unanimously approved by the subcommittee. Staff also provided  
information on outreach activities and events scheduled for  
Spring/Summer, including Water Awareness Month and the  
WaterSmart Expo.  
12. BOARD MEMBER REPORTS  
NONE.  
13. DIRECTORS REPORTS  
Jennifer Burke, Director, said the City Council considered the  
proposed FY 2022-23 SCWA Water Transmission System budget  
at the March 29 meeting and recommended support by the City's  
Water Advisory Committee (WAC) member, Council Member  
Natalie Rogers. The WAC voted unanimously to support the  
proposed budget at the April 4 meeting and it will be presented to  
the Sonoma Water Board of Directors on April 19.  
Director Burke thanked the Board for their support of the Water  
Demand Offset Policy which was approved by the City Council at  
the March 29 meeting.  
Director Burke shared that Steve Thompson, Quality Control  
Associate for Santa Rosa Water, will be retiring in April after more  
than 31 years of service. She also shared that John Stinson,  
Administrative Analyst for Santa Rosa Water, will be retiring in April  
after more than 20 years of service.  
14. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 3:22 p.m. in honor of Steve  
Thompson and John Stinson and wished them good luck in their  
retirement. The next regular meeting of the Board of Public Utilities  
is scheduled for April 21, 2022.  
Approved on: April 21, 2022  
_______/S/_______________  
Roberta Atha, Recording Secretary