Council Chamber

City of Santa Rosa

100 Santa Rosa Avenue

BOARD OF PUBLIC UTILITIES

REGULAR MEETING AGENDA AND

SUMMARY REPORT - FINAL

APRIL 3, 2025

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100

SANTA ROSA AVENUE.

THE MEETING WILL ALSO BE LIVE STREAMED AT

HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN

PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON

COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, ON AT

HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY

VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/86259959811, OR BY DIALING

877-853-5257 AND ENTERING WEBINAR ID: 862 5995 9811.

IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED

ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB

2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT

THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

The public attending in person will be able to provide public comment

on agenda items at the time an agenda item is discussed during the

Board of Public Utilities Meeting. Public Comment may also be

submitted via e-mail at bpu-comment@srcity.org.

Deadlines and additional instruction for public comment are set forth

below. If you have any questions regarding this meeting, please contact

Michelle Montoya at mmontoya@srcity.org

1:30 PM - VIA IN-PERSON

1. CALL TO ORDER AND ROLL CALL

2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)

To consider and take action on any request from a Board Member to

participate in a meeting remotely due to Just Cause or Emergency

Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).

3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS

4. STUDY SESSION

4.1

FY 2025/26 WATER, LOCAL WASTEWATER, REGIONAL REUSE

AND STORMWATER AND CREEKS FUNDS OPERATION,

MAINTENANCE AND CAPITAL EXPENDITURE REQUESTS

Santa Rosa Water manages the City of Santa Rosa’s water, local

wastewater, regional reuse, and stormwater and creeks enterprise

funds under the general policy authority and direction of the Board of

Public Utilities (BPU) pursuant to Section 25 of the City Charter. The

BPU annually recommends these enterprise’s proposed budgets to the

City Council to be included in the annual City budget adoption. The

study session will provide an overview of all FY 2025-26 budgets.

Regional CIP Map

Attachments:

Regional Funding Sheet

Sewer Funding Sheet

Storm Water CIP Map

Storm Water Funding Sheet

Water and Sewer CIP Map

Water Funding Sheet

Presentation (Uploaded 4.2.2025)

5. MINUTES APPROVAL

5.1

March 6, 2025 - Regular Meeting Minutes - DRAFT

Attachments:

6. STAFF BRIEFINGS

6.1

WATER CAPITAL IMPROVEMENT PROJECT UPDATE

Staff will update the Board on Water Capital Improvement projects in

planning, design, and construction phases, as well as timelines for bids

of those on-going design projects. The Board may discuss this item and

give direction to staff.

Presentation (Uploaded 4.2.2025)

Attachments:

7. CONSENT ITEMS

7.1

MOTION - APPROVAL OF CONTRACT AWARD - LOWER COLGAN

CREEK RESTORATION - PHASE 3

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and Santa Rosa Water that the Board of

Public Utilities, by motion, award Contract No.C01946, Lower Colgan

Creek Restoration - Phase 3, in the amount of $4,231,417.00 to the

lowest responsible bidder, Team Ghilotti, Inc. of Petaluma, California,

approve a 20% contract contingency, and authorize a total contract

amount of $5,077,700.40.

Staff Report

Attachments:

Attachment 1 – Bid Tabs Lower Colgan Creek Restoration

Attachment 2 - Location Map

7.2

MOTION - LOWER COLGAN CREEK RESTORATION PROJECT -

PHASE 3 MITIGATION CREDIT PURCHASE AUTHORIZATION

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department and Santa Rosa Water that the Board of

Public Utilities, by motion:

1) recommend that City Council authorize the purchase of mitigation

credits for the Lower Colgan Creek Restoration Project - Phase 3;

2) recommend that City Council approve a Purchase Agreement to buy

required mitigation credits for California tiger salamander (CTS) from

TRI Development Services, LLC, in an amount not to exceed

$2,490,200;

3) recommend that City Council approve a Purchase Agreement to buy

required mitigation credits for seasonal wetland habitat from TRI

Development Services, LLC, in an amount not to exceed $60,000; and

4) recommend that City Council authorize the Director of Transportation

and Public Works to execute the agreements and any related

documents or applications, subject to approval as to form by the City

Attorney.

Staff Report

Attachments:

Attachment 1 – Mitigated Negative Declaration

Attachment 2 - California Tiger Salamander Mitigation Cred

Attachment 3 - Wetland Mitigation Credits Purchase Agreem

8. REPORT ITEMS

8.1

REPORT - ADOPTION OF A MITIGATED NEGATIVE DECLARATION

AND MITIGATION MONITORING AND REPORTING PROGRAM, AND

APPROVAL OF PROJECTS FOR THE LLANO ROAD TRUNK

REHABILITATION PROJECT

BACKGROUND: The Llano Road Trunk Rehabilitation Project will

rehabilitate a section of 66-inch trunk sewer that has been identified as

a high-priority within the City's sewer system. The Project will begin at

the Laguna Treatment Plant and end approximately a quarter mile

northwest of Todd Road, rehabilitating approximately 8,100 feet of

66-inch trunk sewer. The Initial Study / Mitigated Negative Declaration

demonstrated that all potential impacts can be reduced to

less-than-significant levels with the mitigation measures outlined in the

Mitigation Monitoring and Reporting Program Report.

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Transportation and Public Works Department that the Board of Public

Utilities, by resolution: 1) adopt the Mitigated Negative Declaration for

the Llano Road Trunk Rehabilitation Project; 2) adopt the Mitigation

Monitoring and Reporting Program; 3) approve the Llano Road Trunk

Rehabilitation Project; 4) direct staff to file a Notice of Determination.

Staff Report

Attachments:

Attachment 1 - Initial Study Mitigated Negative Declaration

Attachment 2 - Final MMRP

Resolution

Presentation (Uploaded 4.2.2025)

8.2

REPORT - RECOMMENDATION TO APPROVE THE

RECERTIFICATION OF SANTA ROSA WATER’S SEWER SYSTEM

MANAGEMENT PLAN (SSMP) REQUIRED BY THE STATE WATER

RESOURCES CONTROL BOARD ORDER NO. 2022-0103

BACKGROUND: On May 2, 2006, the State Water Resources Control

Board (State Water Board) Order No. 2006-0003- Statewide General

Waste Discharge Requirements (WDR) for Sanitary Sewer Systems

was adopted and implemented. The WDR required each agency to

create a Sewer System Management Plan (SSMP) to provide a plan

and schedule to properly manage, operate, and maintain all parts of the

sanitary sewer system in order to help reduce and prevent Sanitary

Sewer Overflows (SSOs), as well as mitigate any SSOs that do occur.

On December 6, 2022, the State Water Board issued Order No.

2022-0103 - WDR for Sanitary Sewer Systems, requiring additional

changes to SSMPs, including the requirement to recertify SSMPs every

six years. The due date for recertification is May 1, 2025.

RECOMMENDATION: It is recommended by Santa Rosa Water that the

Board of Public Utilities, by resolution, approve the recertification of the

Sanitary Sewer Management Plan as required by the State Water

Resources Control Board Order No. 2022-0103 Statewide General

Waste Discharge Requirements (WDR) for sanitary sewer systems.

Staff Report

Attachments:

Attachment 1 – Sanitary Sewer Management Plan, Revised

Attachment 2 – City Council Resolution NO. RES-219-044

Resolution

Presentation (Uploaded 4.2.2025)

8.3

REPORT - APPROVAL OF THE FY 2025/26 REGIONAL REUSE

SYSTEM OPERATING AND MAINTENANCE, CAPITAL

IMPROVEMENT AND DEBT SERVICE BUDGET AND ALLOCATION

OF COSTS - RECOMMENDATION TO CITY COUNCIL

BACKGROUND: The Regional Water Reuse System, managed by

Santa Rosa Water, serves five member agencies - Santa Rosa,

Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park

Sanitation District, each hereinafter referred to as “User Agency” or

collectively as “User Agencies.” The Operating Agreement (Agreement)

between the User Agencies requires that Santa Rosa Water annually

prepare a Budget and Allocation of Costs for the Regional Water Reuse

System and notify the User Agencies of these costs by May of each

year. The Board of Public Utilities annually recommends the proposed

fiscal year Preliminary Budget and Allocation of Costs for the Regional

Water Reuse System to the City Council to be included in the annual

City budget adoption. The FY 2025/26 Regional Operations and

Maintenance (O&M) Fund budget request is $53,419,287, the Regional

cash-funded Capital Improvement Program (CIP) is $12,000,000, and

the Regional debt service due is $18,299,256.

RECOMMENDATION: It is recommended by the Board of Public

Utilities Budget Review Subcommittee, the Subregional Technical

Advisory Committee (SubTAC), and Santa Rosa Water that the Board

of Public Utilities, by resolution, recommend that the City Council

approve the 2025/26 Regional System Operations and Maintenance,

Capital Improvement and Debt Service Budgets and resulting cost

allocations.

Staff Report

Attachments:

Resolution

Presentation (Uploaded 4.2.2025)

9. PUBLIC COMMENTS ON NON-AGENDA MATTERS

Live Public Comment: Members of the public can provide comment on an

agenda item in-person from the Council Chamber at the time an agenda item

is discussed during the Board of Public Utilities Meeting.

Advance Public Comment via E-mail Public Comment: To submit an e-mailed

public comment to the Board of Public Utilities, please send to:

bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of

Public Utilities meeting. Identify in the subject line of your e-mail the agenda

item number(s) on which you wish to comment, provide your name in the body

of the e-mail and your comment. Comments received by the deadline will be

distributed to all Board Members, will be posted to the agenda documents

on-line, and be made part of the archive packet.

10. REFERRALS

11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)

12. SUBCOMMITTEE REPORTS

13. BOARD MEMBER REPORTS

14. DIRECTORS REPORTS

15. ADJOURNMENT OF MEETING

The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,

please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water

Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at

(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but

no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at

http://srcity.org.