Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, April 3, 2025  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:32 p.m.  
4 -  
Present  
Chair Daniel Galvin III, Board Member Robin Bartholow, Board  
Member J. Matthew Mullan, and Board Member Glen Wright  
3 -  
Absent  
Vice Chair William Arnone Jr., Board Member Lisa Badenfort, and  
Board Member Duane De Witt  
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
4. STUDY SESSION  
4.1  
FY 2025/26 WATER, LOCAL WASTEWATER, REGIONAL REUSE  
AND STORMWATER AND CREEKS FUNDS OPERATION,  
MAINTENANCE AND CAPITAL EXPENDITURE REQUESTS  
Santa Rosa Water manages the City of Santa Rosa’s water, local  
wastewater, regional reuse, and stormwater and creeks enterprise  
funds under the general policy authority and direction of the Board of  
Public Utilities (BPU) pursuant to Section 25 of the City Charter. The  
BPU annually recommends these enterprise’s proposed budgets to the  
City Council to be included in the annual City budget adoption. The  
study session will provide an overview of all FY 2025-26 budgets.  
Nick Harvey, Deputy Director - Administration, and Liz Hanley,  
Supervising Engineer, presented and answered Board Member  
questions.  
5. MINUTES APPROVAL  
5.1  
March 6, 2025 - Regular Meeting Minutes - DRAFT  
The March 6, 2025 - Regular Meeting Minutes were approved as  
submitted.  
6. STAFF BRIEFINGS  
6.1  
WATER CAPITAL IMPROVEMENT PROJECT UPDATE  
Staff will update the Board on Water Capital Improvement projects in  
planning, design, and construction phases, as well as timelines for bids  
of those on-going design projects. The Board may discuss this item and  
give direction to staff.  
Dan Hennessey, Director - Transportation and Public Works,  
presented and answered Board Member questions.  
7. CONSENT ITEMS  
A motion was made by Board Member Wright, seconded by Board Member  
Mullan, to approve Consent Items 7.1 and 7.2.  
The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Board Member Bartholow, Board Member Mullan and  
Board Member Wright  
3 -  
Absent:  
Vice Chair Arnone Jr., Board Member Badenfort and Board Member  
De Witt  
7.1  
MOTION - APPROVAL OF CONTRACT AWARD - LOWER COLGAN  
CREEK RESTORATION - PHASE 3  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion, award Contract No.C01946, Lower Colgan  
Creek Restoration - Phase 3, in the amount of $4,231,417.00 to the  
lowest responsible bidder, Team Ghilotti, Inc. of Petaluma, California,  
approve a 20% contract contingency, and authorize a total contract  
amount of $5,077,700.40.  
This Consent - Motion was approved.  
7.2  
MOTION - LOWER COLGAN CREEK RESTORATION PROJECT -  
PHASE 3 MITIGATION CREDIT PURCHASE AUTHORIZATION  
RECOMMENDATION: It is recommended by the Transportation and  
Public Works Department and Santa Rosa Water that the Board of  
Public Utilities, by motion:  
1) recommend that City Council authorize the purchase of mitigation  
credits for the Lower Colgan Creek Restoration Project - Phase 3;  
2) recommend that City Council approve a Purchase Agreement to buy  
required mitigation credits for California tiger salamander (CTS) from  
TRI Development Services, LLC, in an amount not to exceed  
$2,490,200;  
3) recommend that City Council approve a Purchase Agreement to buy  
required mitigation credits for seasonal wetland habitat from TRI  
Development Services, LLC, in an amount not to exceed $60,000; and  
4) recommend that City Council authorize the Director of Transportation  
and Public Works to execute the agreements and any related  
documents or applications, subject to approval as to form by the City  
Attorney.  
This Consent - Motion was approved.  
8. REPORT ITEMS  
8.1  
REPORT - ADOPTION OF A MITIGATED NEGATIVE DECLARATION  
AND MITIGATION MONITORING AND REPORTING PROGRAM, AND  
APPROVAL OF PROJECTS FOR THE LLANO ROAD TRUNK  
REHABILITATION PROJECT  
BACKGROUND: The Llano Road Trunk Rehabilitation Project will  
rehabilitate a section of 66-inch trunk sewer that has been identified as  
a high-priority within the City's sewer system. The Project will begin at  
the Laguna Treatment Plant and end approximately a quarter mile  
northwest of Todd Road, rehabilitating approximately 8,100 feet of  
66-inch trunk sewer. The Initial Study / Mitigated Negative Declaration  
demonstrated that all potential impacts can be reduced to  
less-than-significant levels with the mitigation measures outlined in the  
Mitigation Monitoring and Reporting Program Report.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by resolution: 1) adopt the Mitigated Negative Declaration for  
the Llano Road Trunk Rehabilitation Project; 2) adopt the Mitigation  
Monitoring and Reporting Program; 3) approve the Llano Road Trunk  
Rehabilitation Project; 4) direct staff to file a Notice of Determination.  
Richela Maeda, Associate Civil Engineer, presented and answered  
Board Member questions.  
A motion was made by Board Member Wright, seconded by Board Member  
Bartholow, to waive reading of the text and adopt:  
RESOLUTION NO. RES - 2025-001 ENTITLED: RESOLUTION OF THE  
BOARD OF PUBLIC UTILITIES OF THE CITY OF SANTA ROSA ADOPTING A  
MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING  
AND REPORTING PROGRAM FOR THE LLANO ROAD TRUNK  
REHABILITATION PROJECT AND APPROVING THE PROJECT.  
The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Board Member Bartholow, Board Member Mullan and  
Board Member Wright  
3 -  
Absent:  
Vice Chair Arnone Jr., Board Member Badenfort and Board Member  
De Witt  
8.2  
REPORT - RECOMMENDATION TO APPROVE THE  
RECERTIFICATION OF SANTA ROSA WATER’S SEWER SYSTEM  
MANAGEMENT PLAN (SSMP) REQUIRED BY THE STATE WATER  
RESOURCES CONTROL BOARD ORDER NO. 2022-0103  
BACKGROUND: On May 2, 2006, the State Water Resources Control  
Board (State Water Board) Order No. 2006-0003- Statewide General  
Waste Discharge Requirements (WDR) for Sanitary Sewer Systems  
was adopted and implemented. The WDR required each agency to  
create a Sewer System Management Plan (SSMP) to provide a plan  
and schedule to properly manage, operate, and maintain all parts of the  
sanitary sewer system in order to help reduce and prevent Sanitary  
Sewer Overflows (SSOs), as well as mitigate any SSOs that do occur.  
On December 6, 2022, the State Water Board issued Order No.  
2022-0103 - WDR for Sanitary Sewer Systems, requiring additional  
changes to SSMPs, including the requirement to recertify SSMPs every  
six years. The due date for recertification is May 1, 2025.  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by resolution, approve the recertification of the  
Sanitary Sewer Management Plan as required by the State Water  
Resources Control Board Order No. 2022-0103 Statewide General  
Waste Discharge Requirements (WDR) for sanitary sewer systems.  
Joe Schiavone, Deputy Director - Water and Sewer Operations,  
presented.  
A motion was made by Board Member Mullan, seconded by Board Member  
Bartholow, to waive reading of the text and adopt:  
RESOLUTION NO. RES - 2025-002 ENTITLED: RESOLUTION OF THE  
BOARD OF PUBLIC UTILITIES APPROVING THE RE-CERTIFICATION OF  
THE SEWER SYSTEM MANAGEMENT PLAN (SSMP) AS REQUIRED BY  
THE STATE WATER RESOURCES CONTROL BOARD ORDER NO.  
2022-0103 STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS  
(WDR) FOR SANITARY SEWER SYSTEMS.  
The motion carried by the following vote:  
4 -  
3 -  
Yes:  
Chair Galvin III, Board Member Bartholow, Board Member Mullan and  
Board Member Wright  
Absent:  
Vice Chair Arnone Jr., Board Member Badenfort and Board Member  
De Witt  
8.3  
REPORT - APPROVAL OF THE FY 2025/26 REGIONAL REUSE  
SYSTEM OPERATING AND MAINTENANCE, CAPITAL  
IMPROVEMENT AND DEBT SERVICE BUDGET AND ALLOCATION  
OF COSTS - RECOMMENDATION TO CITY COUNCIL  
BACKGROUND: The Regional Water Reuse System, managed by  
Santa Rosa Water, serves five member agencies - Santa Rosa,  
Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park  
Sanitation District, each hereinafter referred to as “User Agency” or  
collectively as “User Agencies.” The Operating Agreement (Agreement)  
between the User Agencies requires that Santa Rosa Water annually  
prepare a Budget and Allocation of Costs for the Regional Water Reuse  
System and notify the User Agencies of these costs by May of each  
year. The Board of Public Utilities annually recommends the proposed  
fiscal year Preliminary Budget and Allocation of Costs for the Regional  
Water Reuse System to the City Council to be included in the annual  
City budget adoption. The FY 2025/26 Regional Operations and  
Maintenance (O&M) Fund budget request is $53,419,287, the Regional  
cash-funded Capital Improvement Program (CIP) is $12,000,000, and  
the Regional debt service due is $18,299,256.  
RECOMMENDATION: It is recommended by the Board of Public  
Utilities Budget Review Subcommittee, the Subregional Technical  
Advisory Committee (SubTAC), and Santa Rosa Water that the Board  
of Public Utilities, by resolution, recommend that the City Council  
approve the 2025/26 Regional System Operations and Maintenance,  
Capital Improvement and Debt Service Budgets and resulting cost  
allocations.  
Nick Harvey, Deputy Director - Administration, presented.  
A motion was made by Board Member Wright, seconded by Board Member  
Mullan, to waive reading of the text and adopt:  
RESOLUTION NO. RES - 2025-003 ENTITLED: RESOLUTION OF THE  
BOARD OF PUBLIC UTILITIES RECOMMENDING THAT THE SANTA ROSA  
CITY COUNCIL APPROVE THE PRELIMINARY FISCAL YEAR 2025/26  
REGIONAL SYSTEM OPERATING, CAPITAL AND DEBT SERVICE BUDGET  
AND THE PROPOSED OPERATIONS AND DEBT SERVICE ALLOCATION  
OF COSTS.  
The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Board Member Bartholow, Board Member Mullan and  
Board Member Wright  
3 -  
Absent:  
Vice Chair Arnone Jr., Board Member Badenfort and Board Member  
De Witt  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
12. SUBCOMMITTEE REPORTS  
Board Member Mullan reported on the Water Conservation  
Subcommittee.  
Board Member Wright reported on the Budget Review  
Subcommittee.  
13. BOARD MEMBER REPORTS  
None.  
14. DIRECTORS REPORTS  
Director Burke reported: Santa Rosa Water, in conjunction with the  
Army Corps., to get funding through the Water Resource  
Development Act (WRDA). Though it was very close for us to be  
included in this year's budget, with the adoption of the continuing  
resolution, no project specific earmarks were included. We will be  
submitting for fiscal year 2026 for Phase II of the Llano truck sewer  
lining.  
In the early evening of March 28th, the Transportation and Public  
Works Streets crews responded a report of a sinkhole on Parker Hill  
Road. They found a hole in the asphalt above a storm drain pipe and  
noticed a large cavern underneath the pavement. As a temporary  
repair, staff punched through the unsupported asphalt and placed a  
tarp over the hole in the pipe and added cold patch asphalt. An  
on-call contractor was engaged to do an emergency repair of the  
pipe and the hope is to have this matter completed in the next  
couple of weeks.  
June 19 is a new City holiday this year, so no meeting will be held.  
On Tuesday the City Council gave an unanimous approval of our five  
year rate schedule. There was only one public comment, ten written  
objections which have been responded to, and 174 protests out of  
54,000 customers.  
15. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 3:21 p.m. The next Board of  
Public Utilities meeting is scheduled for April 17, 2025 at 1:30 p.m.  
Approved on: May 15, 2025  
/s/ Michelle Montoya, Recording Secretary