City Hall, Council

Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Santa Rosa, CA 95404

CITY COUNCIL

REGULAR MEETING AGENDA AND

SUMMARY REPORT - PRELIMINARY -

OCTOBER 14, 2025

12:30 P.M. - CLOSED SESSION

4:00 P.M. - INTERVIEWS FOR BOARDS, COMMISSIONS, AND

COMMITTEES / REGULAR SESSION

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT

100 SANTA ROSA AVENUE, SANTA ROSA.

THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:

1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE

"IN PROGRESS" LINK TO VIEW;

2. VIA ZOOM WEBINAR BY VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING

877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;

3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND

4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

Public Comment may be made live during the meeting

In-Person from Council Chamber or submitted in advance

via email at cc-comment@srcity.org by 5:00 p.m. the

Monday before the City Council Meeting.

IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED

ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO

AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT

THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE

CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO

DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.

DEADLINES AND ADDITIONAL INSTRUCTION FOR

PUBLIC COMMENT ARE SET FORTH BELOW.

COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

PUBLIC COMMENT PERIOD WILL NOT OPEN UNTIL FINAL AGENDA IS

PUBLISHED.

Except for public hearing items, comments from the public will be allowed on

all agenda items at the time each item is called. Comments on public hearing

items may be made when the hearing is opened.

Live Public Comment: Members of the public can provide comment on an

Agenda Item In-Person from Council Chamber by completing a Speaker Card

or signing up with the Administrator in Council Chamber.

Advanced Public Comment Via E-mail: To submit an e-mailed public

comment to the City Council, please send to: cc-comment@srcity.org by 5:00

p.m., the Monday prior to the Council Meeting. Identify in the subject line of

your e-mail the Agenda Item Number on which you wish to comment, and

provide your name and comment in the body of the e-mail. E-mail public

comments received by the deadline will be distributed to City Council

members and uploaded to the agenda prior to the start of the City Council

Meeting for public access.

Non-Agenda Items are the time when any person may address the Council on

matters not listed on this agenda, but which are within the subject matter

jurisdiction of the Council. The first public comment period on non-agenda

items (Agenda Item 15) will begin no earlier than 5:00 p.m. and will be limited

to twelve speakers selected randomly by the Mayor. Each speaker will be

allowed up to three minutes. Speakers who do not have an opportunity to

speak during this time will be allowed to make public comment under Agenda

Item 19.

12:30 P.M.

1. CALL TO ORDER AND ROLL CALL

2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)

To consider and take action on any request from a Council Member to

participate in a meeting remotely due to Just Cause or Emergency

Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).

3. ANNOUNCEMENT OF CLOSED SESSION ITEMS

Following the announcement of Closed Session items and prior to recess into

Closed Session, the public may speak up to three minutes on items to be

addressed in Closed Session.

3.1

3.2

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Initiation of litigation pursuant to paragraph (4) of subdivision (d) of

Government Code Section 54956.9: three potential cases

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Cornerstone Communities II, LLC v. The City of Santa Rosa, The City

Council of the City of Santa Rosa, et al.

Sonoma County Superior Court Case No. 25CV06089

3.3

PUBLIC EMPLOYMENT

(Government Code Section 54957)

Title: City Manager and Interim City Manager

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE

COUNCIL CHAMBER AND VIA ZOOM.

4. STUDY SESSION - NONE.

Study Session items are items for in-depth discussion and possible direction

to staff. No action will be taken.

4:00 P.M.

5. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES

5.1

PERSONNEL BOARD INTERVIEWS

The Council will conduct interviews for one At-Large Personnel Board

vacancy.

Staff Report

Attachments:

Attachment 1 - Notice of Applicaiton Availability

Attachment 2 - Council Policy 000-06

Attachment 3 - PB City Code Appointment Powers and Dut

Attachment 4 - The PB Reference

6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

8. PROCLAMATIONS/PRESENTATIONS

8.1

PROCLAMATION - ZERO WASTE WEEK

Proclamation

Attachments:

9. STAFF BRIEFINGS

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

9.1

COMMUNITY EMPOWERMENT PLAN UPDATE

This is a standing item on the agenda. No action will be taken except

for possible direction to staff.

10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

12. MAYOR'S/COUNCIL MEMBERS’ REPORTS

12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

12.1.1 Council Subcommittee Reports

12.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)

12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

12.1.4 Association of Bay Area Governments (ABAG)

12.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

12.1.6 Sonoma Clean Power Authority (SCPA)

12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

12.1.8 Groundwater Sustainability Agency (GSA)

12.1.9 Sonoma County Homeless Coalition

12.1.10 Renewal Enterprise District (RED)

12.1.11 Public Safety Subcommittee

12.1.12 Other

12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS

12.2.1

COUNCIL MAY VOTE TO MAKE AN APPOINTMENT TO THE

PERSONNEL BOARD

The Council, by motion, may appoint one member to fill an At-Large

vacancy with a term expiring December 31, 2026.

12.3 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY

12.3.1

APPOINTMENT OF ALTERNATE TO ZERO WASTE SONOMA

AGENCY

The Council may, by motion, select and appoint an alternate to the

Zero Waste Sonoma Agency Board of Directors.

13. APPROVAL OF MINUTES

13.1

14. CONSENT ITEMS

September 30, 2025, Regular Meeting Minutes.

14.1

MOTION - CONTRACT AWARD - PINER CREEK CROSSING - HAWK

(HIGH-INTENSITY ACTIVATED CROSSWALK)

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion, award Contract

Number C01643, Piner Creek Crossing - HAWK (High-Intensity

Activated Crosswalk) in the amount of $460,480 to the lowest

responsible bidder, Mike Brown Electric Co. of Cotati, California,

approve a 15% contract contingency in the amount of $69,072 and

authorize the City Manager or designee to execute the Contract and

any change orders in a total contract amount of $529,552. The source

of funds is gas taxes. No City General Fund money is included in this

project.

Staff Report

Attachments:

Attachment 1 - Project Map

Attachment 2 - Summary of Bids

Attachment 3 - Notice of Exemption

14.2

14.3

14.4

MOTION - APPROVAL OF FIRST AMENDMENT TO GENERAL

SERVICES AGREEMENT NUMBER F002803 WITH GREEN TARA,

INC., DBA CLONE DIGITAL PRINT AND COPY

RECOMMENDATION: The Finance Department recommends that the

Council, by motion, approve the First Amendment to General Services

Agreement Number F002803 with Green Tara, Inc., dba Clone Digital

Print and Copy, Santa Rosa, California, to increase compensation in

the amount of $150,000, for a total contract not to exceed $250,000,

subject to approval by the City Attorney. This item has no impact on

current fiscal year budget.

MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT WITH ACCELA, INC. FOR PERMITTING AND

INSPECTION SOFTWARE

RECOMMENDATION: The Information Technology Department

recommends that the Council, by motion, approve the First Amendment

to Professional Services Agreement Number F002876 with Accela, Inc.,

San Ramon, California, to incorporate ePermitHub plan review

software, in the amount of $264,761.72, for a total contract not to

exceed $2,744,562.83, subject to approval as to form by the City

Attorney. This item has no impact on current fiscal year budget.

RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL

SERVICES AGREEMENT F002578 WITH DTA PUBLIC FINANCE, INC

RECOMMENDATION: The Planning and Economic Development

Department recommends that the Council, by resolution, approve the

Third Amendment to Professional Services Agreement Number

F002578 with DTA Public Finance, Inc., Irvine, California to revise the

scope of services, extend the time of performance, and increase

compensation in the amount of $50,000, for a total contract not to

exceed $301,500, and authorize the Assistant City Manager to make

non-substantive changes to the Amendment, subject to approval by the

City Attorney, and execute the Amendment. This item has no impact on

current fiscal year budget.

14.5

ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION

1-08 OF THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09

TO THE SANTA ROSA CITY CODE

RECOMMENDATION: The City Clerk’s and City Attorney’s Offices

recommend that the Council approve the second reading and adopt an

ordinance to amend Santa Rosa City Code (SRCC) Sections 1-08.010

and 1-08.020 to eliminate the requirement of reading ordinance and

resolution titles prior to adoption and add Section 1-09 to codify

authority to correct scrivener’s errors. This ordinance, introduced at the

September 30, 2025, Regular Meeting, passed by a 5-0-2-0 vote

(Rogers and Fleming absent).

Ordinance

Attachments:

15. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 19.

16. REPORT ITEMS - NONE.

17. PUBLIC HEARINGS

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

17.1

PUBLIC HEARING - FEE ADJUSTMENT FOR RECREATION AND

PARKS RELATED PROGRAMS AND SERVICES

BACKGROUND: The Recreation Division of the Housing and

Community Services Department provides a wide range of fee-based

services, including facility use, admissions, and program activities. The

Department is proposing updated fees to adjust to increasing expenses,

support greater cost recovery and improve operational efficiencies.

RECOMMENDATION: The Housing and Community Services

Department recommends that the Council, by resolution: 1) approve the

proposed fee schedule for various facilities and services effective

January 1, 2026; and 2) delegate authority to the Director of Housing

and Community Services to set the necessary fees for seasonal

program activities, excursions, special events, and athletic league fees.

18. WRITTEN COMMUNICATIONS - NONE.

19. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council and not able to speak under Agenda Item 15. Each speaker will

be allowed up to three minutes.

20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

21. ADJOURNMENT OF MEETING

22. UPCOMING MEETINGS

This schedule is tentative and subject to change pending final publication and

posting of the City Council Meeting Agenda.

22.1

UPCOMING MEETINGS LIST

*Did not appear on the preliminary agenda.

**Quasi-judicial or adjudicative action, ex-parte communication disclosure is

required.

The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and

amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City

Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure

public trust, engage the community, and establish a system of transparency, public participation, and

collaboration. To view a full versions of the Open Government Ordinances go to

http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper

copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at

711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office

at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City

Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.

Meeting information can also be accessed via the internet at http://srcity.org