City Hall, Council Chamber

100 Santa Rosa Avenue

Santa Rosa, CA 95404

City of Santa Rosa

City Council

Regular Meeting Minutes - Final

Tuesday, October 14, 2025

1:30 PM

1. CALL TO ORDER AND ROLL CALL

Mayor Stapp called the meeting to order at 1:32 p.m.

6 -

Present:

Mayor Mark Stapp, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Natalie Rogers

1 - Vice Mayor Eddie Alvarez

Absent:

2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)

3. ANNOUNCEMENT OF CLOSED SESSION ITEMS

PUBLIC COMMENT:

Duane De Witt spoke on Items 3.2 and 3.3.

Janice Karrman spoke on Item 3.3.

Mayor Stapp recessed into closed session at 1:38 p.m. to

discuss Items 3.1 through 3.3 as listed on the agenda.

3.1

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Initiation of litigation pursuant to paragraph (4) of subdivision (d) of

Government Code Section 54956.9: three potential cases

This item was received and filed.

3.2

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION

(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)

Cornerstone Communities II, LLC v. The City of Santa Rosa, The City

Council of the City of Santa Rosa, et al.

Sonoma County Superior Court Case No. 25CV06089

This item was received and filed.

3.3

PUBLIC EMPLOYMENT

(Government Code Section 54957)

Titles: City Manager and Interim City Manager

This item was received and filed.

Mayor Stapp adjourned closed session at approximately 2:58 p.m. and

reconvened the meeting to open session at 4:01 p.m.

4. STUDY SESSION - NONE.

5. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES

6 -

Present:

Absent:

Mayor Mark Stapp, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Natalie Rogers

1 - Vice Mayor Eddie Alvarez

5.1

PERSONNEL BOARD INTERVIEWS

The Council will conduct interviews for one At-Large Personnel Board

vacancy.

Staff Report

Attachments:

Attachment 1 - Notice of Applicaiton Availability

Attachment 2 - Council Policy 000-06

Attachment 3 - PB City Code Appointment Powers and Duties

Attachment 4 - The PB Reference

The Council interviewed Stacy Spector and Marcus Corey for the

Personnel Board.

6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

Teresa Stricker, City Attorney, reported there was no reportable

action taken in closed session.

8. PROCLAMATIONS/PRESENTATIONS

8.1

PROCLAMATION - ZERO WASTE WEEK

Proclamation

Attachments:

Council Member MacDonald read and presented the proclamation

to Leslie Lukacs, Executive Director Zero Waste Sonoma.

Leslie Lukacs provided an update on Zero Waste Sonoma.

PUBLIC COMMENT:

Duane De Witt spoke in support of Zero Waste Sonoma and

suggested coordinating with City creek cleanup volunteers for

recycling.

9. STAFF BRIEFINGS

9.1

COMMUNITY EMPOWERMENT PLAN UPDATE

This is a standing item on the agenda. No action will be taken except for

possible direction to staff.

Ana Horta, Community Engagement Manager, provided a brief

report on recent and upcoming engagement events.

PUBLIC COMMENT:

Duane De Witt spoke on an upcoming community meeting,

Roseland Creek cleanup, and projects beginning in Roseland.

This item was received and filed.

10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

City Manager Smith spoke on the upcoming Business ExpertXpress

seminar on October 20th, designed to help new business owners

launch and grow their businesses, and the Halloween at Howarth

trick or treat event on October 25th.

No public comments were made.

11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

No statements of abstention or recusal were made.

12. MAYOR'S/COUNCIL MEMBERS’ REPORTS

Council Member MacDonald provided highlights on the Violence

Prevention Program seminar and reported on the Park-A-Month at

Northwest Community Park.

Council Member Rogers reported on being sworn in as President of

League of California Cities North Bay division, City Manager Smith

being sworn in as Vice President of the Cal Cities Manager's Group,

and thanked the Santa Rosa Police Department for the Faith & Blue

event.

Council Member Okrepkie reported on the success of the Live at

Juilliard Concert Series, the Second Sundays event, and discussed

the upcoming Santa Rosa Public Art Walk.

Council Member Fleming reported on the opening of the Novato

narrows and upcoming projects to increase connectivity to San

Francisco, thanked staff for contributing to the success of the district

4 meeting, and noted the passing of colleague Mark Milberg.

No public comments were made.

12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

12.1.1 Council Subcommittee Reports

Council Member Okrepkie provided a brief report on the

Economic Development Subcommittee.

12.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)

12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

12.1.4 Association of Bay Area Governments (ABAG)

12.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

12.1.6 Sonoma Clean Power Authority (SCPA)

12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

12.1.8 Groundwater Sustainability Agency (GSA)

12.1.9 Sonoma County Homeless Coalition

12.1.10 Renewal Enterprise District (RED)

12.1.11 Public Safety Subcommittee

12.1.12 Other

12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS

12.2.1

COUNCIL MAY VOTE TO MAKE AN APPOINTMENT TO THE

PERSONNEL BOARD

The Council, by motion, may appoint one member to fill an At-Large

vacancy with a term expiring December 31, 2026.

No public comments were made.

A motion was made by Council Member Fleming, seconded by Council

Member MacDonald, to appoint Stacy Spector to the Personnel Board.

The motion carried by the following vote:

6 -

Yes:

Mayor Mark Stapp, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Natalie

Rogers

1 - Vice Mayor Eddie Alvarez

Absent:

12.3 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY

12.3.1

APPOINTMENT OF ALTERNATE TO ZERO WASTE SONOMA

AGENCY

The Council may, by motion, select and appoint an alternate to the

Zero Waste Sonoma Agency Board of Directors.

Mayor Stapp announced the appointment of staff member Josh

Carstensen as the alternate to Zero Waste Sonoma.

PUBLIC COMMENT:

Duane Dewitt spoke regarding an interest in being appointed.

A motion was made by Council Member Okrepkie, seconded by Council

Member MacDonald, to appoint Josh Carstensen as the alternate to Zero

Waste Sonoma. The motion carried by the following vote:

6 -

Yes:

Mayor Mark Stapp, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Natalie

Rogers

1 - Vice Mayor Eddie Alvarez

Absent:

13. APPROVAL OF MINUTES

13.1

September 30, 2025, Regular Meeting Minutes.

Draft Minutes

Attachments:

Approved as submitted.

14. CONSENT ITEMS

PUBLIC COMMENT:

Duane De Witt spoke in support of Item 14.1 and suggested a

HAWK lighting system be installed on Burbank Avenue at Roseland

Creek Elementary and Roseland Middle School.

Dan Hennessey, Director of Transportation and Public Works,

answered questions from Council regarding Item 14.1.

Approval of the Consent Agenda

A motion was made by Council Member Okrepkie, seconded by Council

Member Rogers, to waive reading of the text and adopt Consent Items 14.1

through 14.5. The motion carried by the following vote:

6 -

Yes:

Mayor Mark Stapp, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Natalie Rogers

1 - Vice Mayor Eddie Alvarez

Absent:

14.1

MOTION - CONTRACT AWARD - PINER CREEK CROSSING - HAWK

(HIGH-INTENSITY ACTIVATED CROSSWALK)

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion, award Contract

Number C01643, Piner Creek Crossing - HAWK (High-Intensity

Activated Crosswalk) in the amount of $460,480 to the lowest

responsible bidder, Mike Brown Electric Co. of Cotati, California,

approve a 15% contract contingency in the amount of $69,072 and

authorize the City Manager or designee to execute the Contract and

any change orders in a total contract amount of $529,552. The source

of funds is gas taxes. No City General Fund money is included in this

project.

Staff Report

Attachments:

Attachment 1 - Project Map

Attachment 2 - Summary of Bids

Attachment 3 - Notice of Exemption

This Consent - Motion was approved.

14.2

MOTION - APPROVAL OF FIRST AMENDMENT TO GENERAL

SERVICES AGREEMENT NUMBER F002803 WITH GREEN TARA,

INC., DBA CLONE DIGITAL PRINT AND COPY

RECOMMENDATION: The Finance Department recommends that the

Council, by motion, approve the First Amendment to General Services

Agreement Number F002803 with Green Tara, Inc., dba Clone Digital

Print and Copy, Santa Rosa, California, to increase compensation in the

amount of $150,000, for a total contract not to exceed $250,000, subject

to approval by the City Attorney. This item has no impact on current

fiscal year budget.

Staff Report

Attachments:

Attachment 1

This Consent - Motion was approved.

14.3

MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT WITH ACCELA, INC. FOR PERMITTING AND

INSPECTION SOFTWARE

RECOMMENDATION: The Information Technology Department

recommends that the Council, by motion, approve the First Amendment

to Professional Services Agreement Number F002876 with Accela, Inc.,

San Ramon, California, to incorporate ePermitHub plan review

software, in the amount of $264,761.72, for a total contract not to

exceed $2,744,562.83, subject to approval as to form by the City

Attorney. This item has no impact on current fiscal year budget.

Staff Report

Attachments:

Attachment 1 - Amendment

This Consent - Motion was approved.

14.4

RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL

SERVICES AGREEMENT F002578 WITH DTA PUBLIC FINANCE, INC

RECOMMENDATION: The Planning and Economic Development

Department recommends that the Council, by resolution, approve the

Third Amendment to Professional Services Agreement Number

F002578 with DTA Public Finance, Inc., Irvine, California to revise the

scope of services, extend the time of performance, and increase

compensation in the amount of $50,000, for a total contract not to

exceed $301,500, and authorize the Assistant City Manager to make

non-substantive changes to the Amendment, subject to approval by the

City Attorney, and execute the Amendment. This item has no impact on

current fiscal year budget.

Staff Report

Attachments:

Resolution

Exhibit A - Third Amendment to F002578

Resolution_REDLINE (Uploaded 10-15-2025)

Resolution - FINAL (Uploaded 10-15-2025)

This - Consent - Resolution was adopted as amended.

RESOLUTION NO. RES-2025-166 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE THIRD

AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NO.

F002578 WITH DTA PUBLIC FINANCE, INC.

14.5

ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION

1-08 OF THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09

TO THE SANTA ROSA CITY CODE

RECOMMENDATION: The City Clerk’s and City Attorney’s Offices

recommend that the Council approve the second reading and adopt an

ordinance to amend Santa Rosa City Code (SRCC) Sections 1-08.010

and 1-08.020 to eliminate the requirement of reading ordinance and

resolution titles prior to adoption and add Section 1-09 to codify

authority to correct scrivener’s errors. This ordinance, introduced at the

September 30, 2025, Regular Meeting, passed by a 5-0-2-0 vote

(Rogers and Fleming absent).

Ordinance

Attachments:

This Consent - Ordinance was adopted on second reading.

ORDINANCE NO. ORD-2025-012 ENTITLED: ORDINANCE OF THE

COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 1-08 OF

THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09 TO THE

SANTA ROSA CITY CODE

The time not being 5:00 p.m., Mayor Stapp recessed the meeting at 4:44 p.m.

and reconvened to open session at 5:00 p.m.

6 -

Present:

Mayor Mark Stapp, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Natalie Rogers

1 - Vice Mayor Eddie Alvarez

Absent:

15. PUBLIC COMMENT ON NON-AGENDA MATTERS

PUBLIC COMMENT:

Duane De Witt spoke on the Santa Rosa EIR/EIS project of 1997

and an upcoming storm water project.

Adina Flores congratulated City Manager Smith on the Sacramento

City Manager position, spoke on a memo received in a records

request regarding approvals for time off requests, and spoke on the

Faith & Blue event.

Janice Karrman spoke on board and commission members being

appointed from the Council Member's district.

16. REPORT ITEMS - NONE.

17. PUBLIC HEARINGS

17.1

PUBLIC HEARING - FEE ADJUSTMENT FOR RECREATION AND

PARKS RELATED PROGRAMS AND SERVICES

BACKGROUND: The Recreation Division of the Housing and

Community Services Department provides a wide range of fee-based

services, including facility use, admissions, and program activities. The

Department is proposing updated fees to adjust to increasing expenses,

support greater cost recovery and improve operational efficiencies.

RECOMMENDATION: The Housing and Community Services

Department recommends that the Council, by resolution: 1) approve the

proposed fee schedule for various facilities and services effective

January 1, 2026; and 2) delegate authority to the Director of Housing

and Community Services to set the necessary fees for seasonal

program activities, excursions, special events, and athletic league fees.

Staff Report

Attachments:

Resolution

Exhibit A - Proposed 2026 Recreation and Parks Fees

Presentation

Public Hearing Notice

Jeff Tibbetts, Deputy Director and Jacqui Hamann, Administrative

Services Officer, presented and answered questions from Council.

Mayor Stapp opened and closed the public hearing at

5:35 p.m. as no public comments were made.

A motion was made by Council Member Bañuelos, seconded by Council

Member Fleming, to waive reading of the text and adopt

RESOLUTION NO. RES-2025-167 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA ESTABLISHING NEW AND

REVISED FEES WITHIN THE CITY'S FEE SCHEDULE FOR RECREATION

AND PARKS RELATED PROGRAMS AND SERVICES

The motion carried by the following vote:

6 -

Yes:

Mayor Mark Stapp, Council Member Caroline Bañuelos, Council

Member Victoria Fleming, Council Member Dianna MacDonald,

Council Member Jeff Okrepkie, and Council Member Natalie Rogers

1 - Vice Mayor Eddie Alvarez

Absent:

18. WRITTEN COMMUNICATIONS - NONE.

19. PUBLIC COMMENT ON NON-AGENDA MATTERS

No public comments were made.

20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

21. ADJOURNMENT OF MEETING

Mayor Stapp adjourned the meeting at 5:38 p.m. The next regularly

scheduled meeting will be held on November 4, 2025, at a time to

be set by the Mayor.

22. UPCOMING MEETINGS

22.1

UPCOMING MEETINGS LIST

Upcoming Meetings List

Attachments:

This item was received and filed.

Approved on November 4, 2025

/s/ Dina Manis, City Clerk