City Hall, Council Chamber

100 Santa Rosa Avenue

Santa Rosa, CA 95404

City of Santa Rosa

City Council

Regular Meeting Minutes - Final

Tuesday, January 7, 2025

2:30 PM

1. CALL TO ORDER AND ROLL CALL

7 -

Present:

Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member

Caroline Banuelos, Council Member Victoria Fleming, Council

Member Dianna MacDonald, Council Member Jeff Okrepkie, and

Council Member Natalie Rogers

2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)

3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.

4. STUDY SESSION

4.1

COMPREHENSIVE WATER AND WASTEWATER RATE STUDY

REPORT AND PROPOSED FISCAL YEAR 2025/2026 THROUGH

FISCAL YEAR 2029/2030 RATE SCHEDULE

It is recommended by Santa Rosa Water that the Council hold a Study

Session to receive information, ask questions, discuss, and provide

feedback to staff regarding the 2024 Comprehensive Water and

Wastewater Rate Study Report and proposed Fiscal Year 2025/2026

through Fiscal Year 2029/2030 Rate Schedule. This item is presented

for the Council’s information and no action is required except for

possible direction to staff.

Staff Report

Attachments:

Attachment 1 – 2024 Water and Wastewater Rate Study Report

Presentation

Revised Presentation (Uploaded 01-07-2025)

Revised Presentation (Uploaded 01-09-2025)

Jennifer Burke, Director - Santa Rosa Water, Mark Hildebrand,

Hildebrand Consulting, and Dustin Cooper, Interim Assistant City

Attorney, presented and answered questions from Council.

No public comments were made.

This item was received and filed.

5. INTERVIEWS FOR BOARDS, COMMISSIONS, AND COMMITTEES

5.1

INTERVIEWS FOR HOUSING AUTHORITY

The Council will conduct interviews for two Housing Authority

vacancies.

Staff Report

Attachments:

Attachment 1 - Notice of Application Availability

Attachment 2 - Council Policy 000-06

Attachment 3 - HA Resolution No. 1724

Council interviewed the following applicants for the Housing

Authority:

Claudia Cappio

Toua Doherty - not present

Wayne Downey

Miles Horton

Joseph Moriarty - not present

As the time was not yet 4:00 p.m. Mayor Stapp recessed the

meeting at 3:50 p.m. and reconvened the meeting at 4:01 p.m.

6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

7 -

Present:

Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member

Caroline Banuelos, Council Member Victoria Fleming, Council

Member Dianna MacDonald, Council Member Jeff Okrepkie, and

Council Member Natalie Rogers

7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

8. PROCLAMATIONS/PRESENTATIONS

8.1

PROCLAMATION - A COMMUNITY OF BELONGING

Proclamation

Attachments:

Council Member Bañuelos read and presented the proclamation to

Larkin O'Leary, Executive Director/Co-Founder of Common Ground

Society.

Larkin O'Leary provided a brief comment on Common Ground

Society and creating a community of belonging.

PUBLIC COMMENT:

Olivia Ellis spoke on her advocacy for families with disabilities and

the positive difference Common Ground makes in the community.

Terrance Sanders, Luther Burbank Rose Parade and Festival Chair,

spoke on the importance of the work Common Ground does for all

of the community.

Duane De Witt expressed gratitude for the proclamation and spoke

on the importance of and education opportunities regarding

belonging.

Jana Adams, Common Ground Society President, expressed

gratitude for the proclamation and the support received from the

community for Common Ground.

8.2

PRESENTATION - SONOMA WATER - WATER TRANSMISSION

SYSTEM CAPITAL PROJECTS UPDATE

Presentation

Attachments:

Kent Gylfe, Director of Engineering - Sonoma Water, presented and

answered questions from Council.

No public comments were made.

9. STAFF BRIEFINGS

9.1

COMMUNITY EMPOWERMENT PLAN UPDATE

This is a standing item on the agenda. No action will be taken except for

possible direction to staff.

Ana Horta, Community Engagement Manager, presented.

PUBLIC COMMENT:

Duane De Witt spoke on Item 9.1.

10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

Maraskeshia Smith, City Manager and Teresa Stricker, City Attorney,

had no reports.

11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

There were no statements of abstention.

12. MAYOR'S/COUNCIL MEMBERS’ REPORTS

Council Member Fleming provided a brief report on attending the

Chanate EIR scoping meeting and announced the appointment of

Matt Mullan to the Board of Public Utilities and Derek Knowles to the

Community Advisory Board.

Council Member MacDonald announced the reappointment of

Andrea Rodriguez to the Community Advisory Board.

Council Member Alvarez provided a brief report on recent

community events attended.

12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

12.1.1 Council Subcommittee Reports

12.1.2 Sonoma County Transportation Authority/Regional Climate

Protection Authority (SCTA/RCPA)

12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

12.1.4 Association of Bay Area Governments (ABAG)

12.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

12.1.6 Sonoma Clean Power Authority (SCPA)

12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

12.1.8 Groundwater Sustainability Agency (GSA)

12.1.9 Sonoma County Homeless Coalition

12.1.10 Renewal Enterprise District (RED)

12.1.11 Public Safety Subcommittee

12.1.12 Other

12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS

12.2.1

COUNCIL MAY VOTE TO MAKE APPOINTMENTS TO THE

FOLLOWING BOARDS:

· Board of Building Regulation Appeals - Five vacancies with

terms ending December 31, 2028.

o David Cooper (Incumbent)

o Craig Lawson (Incumbent)

· Housing Authority - Two vacancies with terms ending

December 31, 2028.

o Wayne Downey (Incumbent)

o Claudia Cappio

o Toua Doherty

o Kathleen Franco-Harris

o Miles Horton

o Joseph Moriarty

Staff Report

Attachments:

Attachment 1 - Notice of Application Availability

Attachment 2 - Council Policy 000-06

Attachment 3 - BOBRA City Code

No public comments were made.

A motion was made by Council Member Fleming, seconded by Council

Member Okrepkie, to appoint incumbents David Cooper and Craig

Lawson to the Board of Building Regulation Appeals. The motion

carried by the following vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member

Caroline Banuelos, Council Member Victoria Fleming, Council

Member Dianna MacDonald, Council Member Jeff Okrepkie, and

Council Member Natalie Rogers

A motion was made by Council Member Fleming, seconded by Vice

Mayor Alvarez, to appoint Claudia Cappio and incumbent Wayne

Downey to the Housing Authority. The motion carried by the following

vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member

Caroline Banuelos, Council Member Victoria Fleming, Council

Member Dianna MacDonald, Council Member Jeff Okrepkie, and

Council Member Natalie Rogers

13. APPROVAL OF MINUTES

No public comments were made.

November 19, 2024, Regular Meeting Minutes.

13.1

Draft Minutes

Attachments:

Approved as submitted with Council Members Bañuelos and MacDonald

abstaining.

13.2

December 10, 2024, Regular Meeting Minutes.

Draft Minutes

Attachments:

Approved as submitted with Council Member Bañuelos abstaining.

13.3

December 17, 2024, Regular Meeting Minutes.

Draft Minutes

Attachments:

Approved as amended.

14. CONSENT ITEMS

PUBLIC COMMENT:

Duane De Witt spoke on Item 14.3.

Approval of the Consent Agenda

A motion was made by Vice Mayor Alvarez, seconded by Council Member

MacDonald, to waive reading of the text and adopt Consent Items 14.1

through 14.3. The motion carried by the following vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member

Caroline Banuelos, Council Member Victoria Fleming, Council

Member Dianna MacDonald, Council Member Jeff Okrepkie, and

Council Member Natalie Rogers

14.1

RESOLUTION - APPROPRIATION OF ADDITIONAL CELL TOWER

LEASE REVENUES FOR THE HELP 2 OTHERS PROGRAM

RECOMMENDATION: It is recommended by Santa Rosa Water and the

Board of Public Utilities that the Council, by resolution, approve the

appropriation of additional cell tower lease revenues in the amount of

$406,933.91 from available fund balance for expenditure in the Help 2

Others (H2O) program.

Staff Report

Resolution

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2025-001 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROPRIATING PREVIOUS

FISCAL YEARS EXCESS CELL TOWER LEASE REVENUE

14.2

RESOLUTION - APPROVAL EIGHTH AMENDMENT TO GENERAL

SERVICES AGREEMENT NUMBER F001852 SMILE BUSINESS

PRODUCTS, INC.

RECOMMENDATION: It is recommended by the Finance Department

that the Council, by resolution, approve the Eighth Amendment to

General Services Agreement Number F001852 with Smile Business

Products, Inc., Sacramento, California, for Citywide copier lease,

maintenance, and repairs, including a) the return of a C1768 b/w copier

for the City’s Police Department and exchange with a color copier

MX-5070V series, with no increase in compensation; and b) extension

of the term for one year with an increase in compensation in the amount

of $200,000, with a 10% decrease in contract pricing for a total amount

not to exceed $1,433,173.80.

Staff Report

Attachments:

Resolution

Exhibit A - Eighth Amendment

This Consent - Resolution was adopted.

RESOLUTION NO: RES-2025-002 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVAL OF EIGHTH

AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001852

SMILE BUSINESS PRODUCTS, INC

14.3

RESOLUTION - AGREEMENT WITH REMIX TECHNOLOGIES LLC

FOR TRANSIT SCHEDULING AND PLANNING SOFTWARE

RECOMMENDATION: It is recommended by the Transportation and

Public Works Department that the Council, by resolution, approve a

Professional Services Agreement with Remix Technologies LLC, a

Delaware Limited Liability Company, for five base years with two

one-year extension options, for transit scheduling and planning software

in an amount not to exceed $303,867.00.

Staff Report

Attachments:

Attachment 1 - Request for Proposals

Resolution

Exhibit A - Santa Rosa Remix LLC Professional Services Agreement F002920

This Consent - Resolution was adopted.

RESOLUTION NO: RES-2025-003 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL

SERVICES AGREEMENT F002920 WITH REMIX TECHNOLOGIES LLC FOR

TRANSIT PLANNING AND SCHEDULING SOFTWARE

14.4

RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE

ORDER FOR THE PURCHASE OF TWO (2) KENWORTH T880

CLASS 8 DUMP TRUCKS TO REPLACE CITY ASSETS 29105 AND

29703

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Departments that the Council, by resolution,

approve the issuance of a Purchase Order for two (2) Kenworth T880

Class 8 Dump Trucks in the amount of $579,053.79, to Papé Trucks,

Inc., an Oregon corporation, dba Papé Kenworth utilizing the pricing

from the Sourcewell Cooperative Agreement Number 032824-KTC with

Kenworth Truck Company, a Division of PACCAR Inc.

Attachments:

This item was continued to a date uncertain.

15. PUBLIC COMMENT ON NON-AGENDA MATTERS

Duane De Witt gave well-wishes for staff and Council in the new

year and provided suggestions on how to bring money to the City

through partnership with the southwest greenway.

Janice Karrman requested drone footage that maps Santa Rosa and

what was lost during the fires, and commented on a project in her

neighborhood causing street congestion.

Mayor Stapp moved to public hearing Item 17.1.

17. PUBLIC HEARINGS

17.1

PUBLIC HEARING - STATE LEGISLATION ZONING CODE TEXT

AMENDMENT

BACKGROUND: The purpose of the State Legislation Zoning Code text

amendment is to ensure the City Code remains in compliance with any

State laws which preempt local regulations. In 2023 and 2024, the State

of California adopted legislative bills that impact how local governments

process housing development projects and regulate shared parking.

This text amendment includes modifications to the City’s Zoning Code

related to Accessory Dwelling Units, Density Bonuses, Shared Parking

and eliminates the requirement for rezoning for General Plan

consistency for housing projects. This Zoning Code text amendment is

exempt from the requirements of the California Environmental Quality

Act (CEQA).

RECOMMENDATION: It is recommended by the Planning Commission

and the Planning and Economic Development Department that the

Council introduce an ordinance amending Title 20 of the Santa Rosa

City Code to modify Zoning Code Chapter 20-31(Density Bonus and

Other Incentives), Section 20-12.020 (Zoning Code Rules of

Interpretation), Section 20-36.050 (Adjustments to Parking

Requirements), and Section 20-42.130 (Accessory Dwelling Units).

Staff Report

Attachments:

Attachment 1 - Redline Changes to the Zoning Code

Attachment 2 - Government Code Section 65915 incorporating AB 1287 and AB

323

Attachment 3 - Assembly Bill 821

Attachment 4 - Assembly Bill 894

Attachment 5 - Assembly Bill 976

Attachment 6 - Assembly Bill 2533

Attachment 7 - Senate Bill 1211

Attachment 8 - Public Comment

Attachment 9 - Resolution No. PC-2024-026

Ordinance

Public Hearing Notice

Presentation

Revised Presentation (Uploaded 01-07-2025)

Late Correspondence (Uploaded 01-09-2025)

Monet Sheikhali, Senior Planner, and Amy Nicholson, Supervising

Planner, presented and answered questions from Council.

Mayor Stapp opened the public hearing at 5:57 p.m.

Duane De Witt spoke on the item.

Yolanda Galvez spoke in opposition to components of the item.

Mayor Stapp closed the public hearing at 6:03 p.m.

A motion was made by Council Member Okrepkie, seconded by Council

Member Rogers, to waive reading of the text and introduce ordinance

entitled:

ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING

TITLE 20 OF THE SANTA ROSA CITY CODE TO MODIFY ZONING CODE

CHAPTER 20-31 (DENSITY BONUS AND OTHER INCENTIVES), SECTION

20-12.020 (ZONING CODE RULES OF INTERPRETATION), SECTION

20-36.050 (ADJUSTMENTS TO PARKING REQUIREMENTS), AND SECTION

20-42.130 (ACCESSORY DWELLING UNITS); FILE NUMBER REZ24-004

Council Member Fleming offered a friendly amendment to the motion on the

floor, which was declined by Council Member Okrepkie. Council Member

Rogers called the question and Mayor Stapp asked for the roll call vote.

The motion carried by the following vote:

4 -

Yes:

Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Jeff

Okrepkie, and Council Member Natalie Rogers

3 -

No:

Council Member Caroline Banuelos, Council Member Victoria

Fleming, and Council Member Dianna MacDonald

16. REPORT ITEMS

16.1

REPORT - 2025 FEDERAL LEGISLATIVE PLATFORM

BACKGROUND: City staff have identified federal legislative priorities in

a proposed 2025 federal legislative platform for consideration by the

City Council. Defined priorities, approved by the City Council, will help

communicate the City’s federal legislative and funding priorities to the

City’s Federal Legislative Delegation, relevant Congressional

committees, regional and federal agencies.

RECOMMENDATION: It is recommended by the Communications and

Intergovernmental Relations Office that the Council, by resolution, adopt

the City’s 2025 Federal Legislative Platform.

Attachments:

Jason Nutt, Assistant City Attorney, and Kyriakos Pagonis and John

O'Donnell, MMO Partners, presented and answered questions from

Council.

No public comments were made.

A motion was made by Council Member MacDonald, seconded by Council

Member Rogers, to adopt as amended

RESOLUTION NO. RES-2025-004 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA ADOPTING THE 2025 CITY OF

SANTA ROSA FEDERAL LEGISLATIVE PLATFORM

The motion carried by the following vote:

7 -

Yes:

Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member

Caroline Banuelos, Council Member Victoria Fleming, Council

Member Dianna MacDonald, Council Member Jeff Okrepkie, and

Council Member Natalie Rogers

18. WRITTEN COMMUNICATIONS - NONE.

19. PUBLIC COMMENT ON NON-AGENDA MATTERS

No public comments were made.

20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]