Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Final  
Thursday, August 21, 2025  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:30 p.m.  
4 -  
3 -  
Present  
Absent  
Chair Daniel Galvin III, Board Member Robin Bartholow, Board  
Member Duane De Witt, and Board Member Glen Wright  
Vice Chair William Arnone Jr., Board Member Lisa Badenfort, and  
Board Member J. Matthew Mullan  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
None.  
6. STAFF BRIEFINGS  
6.1  
WATER CAPITAL IMPROVEMENT PROJECT UPDATE  
Staff will update the Board on Water Capital Improvement projects in  
planning, design, and construction phases, as well as timelines for bids  
of those on-going design projects. The Board may discuss this item and  
give direction to staff.  
Dan Hennessey, Director - Transportation and Public Works,  
presented and answered Board Member questions.  
7. CONSENT ITEMS  
Jim Dunbar spoke regarding item 7.2 and shared his experience  
working with the City of Santa Rosa.  
A motion was made by Board Member Wright, seconded by Board Member  
Bartholow, to approve Consent Items 7.1 through 7.3.  
The motion carried by the following vote:  
4 -  
Yes:  
Chair Galvin III, Board Member Bartholow, Board Member De Witt  
and Board Member Wright  
3 -  
Absent:  
Vice Chair Arnone Jr., Board Member Badenfort and Board Member  
Mullan  
7.1  
MOTION - CONTRACT AWARD - RECLAMATION PUMP STATION E  
BUILDING REPLACEMENT, CONTRACT NO. C02488  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board, by motion,  
award Contract No. C02488, Reclamation Pump Station E Building  
Replacement, in the amount of $1,033,361.00 to the lowest responsible  
bidder, Arntz Builders Inc., of Petaluma, CA, approve a 15% contract  
contingency, and authorize a total contract amount of $1,188,365.15.  
This Consent - Motion was approved.  
7.2  
MOTION - APPROVAL - FIRST AMENDMENT TO GENERAL  
SERVICES AGREEMENT F002137 FOR BIOSOLIDS MANAGEMENT  
SERVICES  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the First Amendment to General Services Agreement (GSA)  
F002137 with Lystek International Limited (Lystek), Wilmington,  
Delaware, to extend the term three years and add compensation in the  
amount of $1,000,000 for a total amount not to exceed $7,405,770.  
This Consent - Motion was approved.  
7.3  
MOTION - FIRST AMENDMENT TO AGREEMENT BETWEEN THE  
CITY OF SANTA ROSA AND THE COUNTY OF SONOMA FOR  
ADJUSTMENTS TO CITY OWNED UTILITY FACILITIES  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities, by motion, approve the First Amendment to the  
Agreement Between the City of Santa Rosa and the County of Sonoma  
for Adjustments to City Owned Utility Facilities.  
This Consent - Motion was approved.  
8. REPORT ITEMS  
None.  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
None.  
10. REFERRALS  
None.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
12. SUBCOMMITTEE REPORTS  
None.  
13. BOARD MEMBER REPORTS  
Board Member DeWitt reported out on the National Brownfields  
conference he attended which focused on environmental  
revitalization and economic redevelopment.  
14. DIRECTORS REPORTS  
Acting Director Schiavone reported: Update was given on the status  
of the Martha Way Aquifer Storage and Recovery Pilot Study, which  
is a joint effort between the Santa Rosa Plain Groundwater  
Sustainability Agency (GSA) and Santa Rosa Water, being funded  
by a state grant that was awarded to the GSA. Staff have concluded  
early outreach to neighbors, which will take place on city right of way  
and the Southeast Greenway property.  
Local Operations staff assisted with the construction of a temporary  
water supply connection to the well, and all permits have been  
issued to the Santa Rosa Plain GSA for the project. The Santa Rosa  
Plain GSA was given the notice that the project can proceed and the  
contractor will be scheduling deployment of the first phase of the  
project in the next few weeks. The first phase involves a deep  
cleaning of the well in preparation for the injection, recovery, and  
surface distribution of water in the testing and data gathering  
phases.Staff will continue to provide timely updates with the project  
anticipated to conclude in late fall. To learn more about the project  
you can go to santarosaplaingroundwater.org/asr-martha/  
15. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)  
15.1  
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION  
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)  
Stillwater Insurance Company v. City of Santa Rosa  
Sonoma County Superior Court Case No. 25CV01641  
Assistant City Attorney David Hobstetter announced the Closed  
Session item.  
Chair Galvin recessed the meeting to Closed Session at 1:51 p.m.  
and reconvened back to regular session at 2:16 p.m.  
RECESS TO CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE  
COUNCIL CHAMBERS  
16. ANNOUNCEMENT OF ROLL CALL  
4 -  
Present  
Chair Daniel Galvin III, Board Member Robin Bartholow, Board  
Member Duane De Witt, and Board Member Glen Wright  
3 -  
Absent  
Vice Chair William Arnone Jr., Board Member Lisa Badenfort, and  
Board Member J. Matthew Mullan  
17. REPORT ON CLOSED SESSION  
Assistant City Attorney Hobstetter reported that there was no  
reportable action taken in Closed Session.  
18. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:17 p.m. The next Board of  
Public Utilities meeting is scheduled for September 4, 2025 at 1:30  
p.m.  
Approved on: September 18, 2025  
/s/ Michelle Montoya, Recording Secretary