City Hall, Council

Chamber

City of Santa Rosa

100 Santa Rosa Avenue

Santa Rosa, CA 95404

CITY COUNCIL

REGULAR MEETING AGENDA AND

SUMMARY REPORT - PRELIMINARY -

OCTOBER 21, 2025

2:00 P.M. - STUDY SESSION

4:00 P.M. - REGULAR SESSION

MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY

ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT

100 SANTA ROSA AVENUE, SANTA ROSA.

THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:

1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE

"IN PROGRESS" LINK TO VIEW;

2. VIA ZOOM WEBINAR BY VISITING

HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING

877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;

3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND

4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA

Public Comment may be made live during the meeting

In-Person from Council Chamber or submitted in advance

via email at cc-comment@srcity.org by 5:00 p.m. the

Monday before the City Council Meeting.

IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED

ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO

AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT

THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.

PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE

CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO

DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.

DEADLINES AND ADDITIONAL INSTRUCTION FOR

PUBLIC COMMENT ARE SET FORTH BELOW.

COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.

PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.

MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.

PUBLIC COMMENTS:

PUBLIC COMMENT PERIOD WILL NOT OPEN UNTIL FINAL AGENDA IS

PUBLISHED.

Except for public hearing items, comments from the public will be allowed on

all agenda items at the time each item is called. Comments on public hearing

items may be made when the hearing is opened.

Live Public Comment: Members of the public can provide comment on an

Agenda Item In-Person from Council Chamber by completing a Speaker Card

or signing up with the Administrator in Council Chamber.

Advanced Public Comment Via E-mail: To submit an e-mailed public

comment to the City Council, please send to: cc-comment@srcity.org by 5:00

p.m., the Monday prior to the Council Meeting. Identify in the subject line of

your e-mail the Agenda Item Number on which you wish to comment, and

provide your name and comment in the body of the e-mail. E-mail public

comments received by the deadline will be distributed to City Council

members and uploaded to the agenda prior to the start of the City Council

Meeting for public access.

Non-Agenda Items are the time when any person may address the Council on

matters not listed on this agenda, but which are within the subject matter

jurisdiction of the Council. The first public comment period on non-agenda

items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited

to twelve speakers selected randomly by the Mayor. Each speaker will be

allowed up to three minutes. Speakers who do not have an opportunity to

speak during this time will be allowed to make public comment under Agenda

Item 18.

2:00 P.M.

1. CALL TO ORDER AND ROLL CALL

2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)

To consider and take action on any request from a Council Member to

participate in a meeting remotely due to Just Cause or Emergency

Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).

3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE.

Following the announcement of Closed Session items and prior to recess into

Closed Session, the public may speak up to three minutes on items to be

addressed in Closed Session.

RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE

COUNCIL CHAMBER AND VIA ZOOM.

4. STUDY SESSION

Study Session items are items for in-depth discussion and possible direction

to staff. No action will be taken.

4.1

GENERAL FUND FINANCIAL UPDATE

This Study Session will provide an update on the financial condition of

the General Fund and present preliminary results for fiscal year

2024-25. This item is to provide an opportunity for City Council to

receive information, ask questions and give general guidance for FY

2026-27 budget development. No action is necessary.

4:00 P.M.

5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)

6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS

7. PROCLAMATIONS/PRESENTATIONS - NONE.

8. STAFF BRIEFINGS - NONE.

This time is reserved for City staff to provide a five-minute briefing to the

Council on departmental issues of interest. No action will be taken on these

matters except to possibly place a particular item on a future agenda for

Council consideration.

9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS

9.1

REPORT OF SETTLEMENTS AND ACTIVE LITIGATION

The City Attorney will report on all settlements authorized by Council in

closed session that were finalized in September 2025, which includes

but may not be limited to all settlements requiring the City to pay more

than $50,000. The City Attorney will also provide a summary of

pending litigation against the City.

10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS

11. MAYOR'S/COUNCIL MEMBERS’ REPORTS

11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON

REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD

REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)

11.1.1 Council Subcommittee Reports

11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)

11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee

11.1.4 Association of Bay Area Governments (ABAG)

11.1.5 Sonoma County Agricultural Preservation and Open Space District

Advisory Committee

11.1.6 Sonoma Clean Power Authority (SCPA)

11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste

Management Agency (SCWMA))

11.1.8 Groundwater Sustainability Agency (GSA)

11.1.9 Sonoma County Homeless Coalition

11.1.10 Renewal Enterprise District (RED)

11.1.11 Public Safety Subcommittee

11.1.12 Other

12. APPROVAL OF MINUTES - NONE.

13. CONSENT ITEMS

13.1

MOTION - DELEGATION OF AUTHORITY TO THE DESIGN REVIEW

AND PRESERVATION BOARD

RECOMMENDATION: The Planning and Economic Development

Department recommends that the Council, by motion, delegate the

authority to the newly formed Design Review and Preservation Board to

approve the final meeting minutes of the former Design Review Board

and Cultural Heritage Board and take any other actions necessary to

wrap up other unfinished business of these dissolved boards. This item

has no impact on current fiscal year budget.

Staff Report

Attachments:

13.2

MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER

FOR THE PURCHASE OF SIX (6) BMW R1300RT-P MOTORCYCLES

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion, approve a

Purchase Order to purchase six (6) 2026 BMW R1300RT-P

motorcycles from RCA Investments Inc., dba Long Beach BMW

Motorcycles, Long Beach, California utilizing cooperative purchasing

through the City of San Bernardino General Purchase Agreement

2026-000000140, San Bernardino, California for a total not to exceed

amount of $271,214.64 and authorizes the Purchasing Agent to execute

the Purchase Order.

13.3

MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT

- CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES

FOR THE ROUTE 101 BICYCLE AND PEDESTRIAN

OVERCROSSING

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion: 1) approve a

Professional Services Agreement to provide construction management

and inspection services for the Route 101 Bicycle and Pedestrian

Overcrossing project (CML-5028(083)) with Dynamic Dzyne Associates,

Inc. dba Substrate (or Substrate, Inc.) of Novato, California in an

amount not to exceed $1,800,000 with a City controlled contingency of

$200,000; and 2) authorize the Department Head or delegee to make

non-substantive changes to the Agreement, subject to approval by the

City Attorney, and execute the Agreement. This item has no impact on

current fiscal year budget.

13.4

MOTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER

FOR THE PURCHASE OF ONE MADVAC LS175 COMPACT STREET

SWEEPER

RECOMMENDATION: The Transportation and Public Works

Department recommends that the Council, by motion, approve a

Purchase Order to purchase one (1) MadVac LS175 Compact Street

Sweeper from RJMS Corporation, dba Total Industries of Los Angeles,

California, utilizing cooperative purchasing through the Sourcewell

Cooperative Contract 093021-EXP for a total not to exceed

$168,913.80 and authorize the Purchasing Agent to execute the

Purchase Order.

13.5

MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES

AGREEMENT NUMBER F002929 WITH JARVIS FAY LLP FOR

SPECIALIZED LEGAL SERVICES

RECOMMENDATION: The City Attorney and the Transportation and

Public Works Department recommend that the Council, by motion,

approve the Second Amendment to Professional Services Agreement

Number F002029 with Jarvis Fay LLP, Oakland, California to increase

compensation by $50,000 for a total contract amount not to exceed

$150,000 for continued legal advice relating to public works, public

contracting and general procurement matters, and authorize the City

Attorney to execute the amendment. This item has no impact on current

fiscal year budget.

13.6

RESOLUTION - AMENDMENT TO PROFESSIONAL SERVICE

AGREEMENT NUMBER F002714A WITH PENA INVESTIGATIONS

FOR PRE-EMPLOYMENT BACKGROUND CHECK SERVICES

RECOMMENDATION: The Fire Department recommends that the

Council, by resolution, approve a Second Amendment to Professional

Service Agreement Number F002714A with Pena Investigations,

Windsor, California for pre-employment background check services in

an amount of $125,000, for a total amount not to exceed $224,000.

This item has no impact on current fiscal year budget.

13.7

RESOLUTION - CLASSIFICATION AND COMPENSATION & SALARY

PLAN AND SCHEDULE

RECOMMENDATION: The Human Resources Department

recommends that the Council receive the attached Human Resources

Classification/Compensation Reports, and by resolution: 1) approve the

proposed new classifications, salaries, associated reclassifications,

budget adjustments, and adopt the updated Salary Plan and Schedule;

and 2) approve the deletion of 2.0 FTE Fire Inspector II and addition of

2.0 FTE Fire Inspector to correct an error in the titles of the budgeted

allocations. This item is requesting appropriations for ongoing funding.

13.8

RESOLUTION - APPROVING A PROFESSIONAL SERVICES

AGREEMENT WITH RAFTELIS FINANCIAL CONSULTANTS, INC.,

FOR AN OPERATIONAL AND STAFFING ASSESSMENT

RECOMMENDATION: The City Manager’s Office recommends that the

Council, by resolution, approve the Professional Services Agreement

with Raftelis Financial Consultants, Inc., a North Carolina corporation,

for the purpose of conducting an Organization and Staffing Assessment

for the City of Santa Rosa, for a total amount not to exceed $144,550,

and authorize the City Manager to make non-substantive changes to

the Agreement, subject to approval by the City Attorney, and execute

the Agreement. This item is requesting appropriations for one-time

funding.

13.9

ORDINANCE INTRODUCTION - CITY CODE TEXT AMENDMENT -

MINOR PROCEDURAL AMENDMENT TO TOBACCO RETAIL

LICENSE ORDINANCE

RECOMMENDATION: The City Manager’s Office recommends that the

Council introduce an ordinance to make minor procedural amendments

to Chapter 6-20 of the City Code, previously adopted by Council on

August 6, 2024, to clarify the appeal processes for Tobacco Retail

Licenses. This item has no impact on current fiscal year budget.

Staff Report

Attachments:

Attachment 1 - Ch 6-20 Redline Changes

Ordinance

14. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council. This public comment period will begin no earlier than 5:00 p.m.

and will be limited to twelve speakers selected randomly by the Mayor. Each

speaker will be allowed up to three minutes. Speakers who do not have an

opportunity to speak during this time will be allowed to make public comment

under Agenda Item 18.

15. REPORT ITEMS

15.1

REPORT - 2025 CALIFORNIA FIRE AND WILDLAND-URBAN

INTERFACE CODE ADOPTION WITH LOCAL AMENDMENTS

BACKGROUND: Every three years the State of California updates the

California Code of Regulations, Title 24 (CCR-T24) including the

California Fire Code and the new California Wildland-Urban Interface

Code. Such model codes with State amendments and California

specific codes go into effect in every City and County in the State of

California 180 days after publication. The new California codes were

published on July 1, 2025 and will take effect on January 1, 2026. The

Fire Department is requesting adoption of the 2025 California Fire Code

and the 2025 California Wildland-Urban Interface Code with local

amendments and administrative changes.

RECOMMENDATION: The Fire Department recommends that the

Council: 1) introduce an ordinance adopting by reference the 2025

edition of the California Fire Code as adopted and amended by the

State of California, and further amended based on local condition,

repeal existing sections not applicable to new codes and modify

Chapter 18-44 of the Santa Rosa City Code to reflect the new model

code; 2) introduce an ordinance adopting by reference the 2025

California Wildland Urban Interface code, as adopted and amended by

the State of California, and further amended based on local condition,

added as Chapter 18-46 to the Santa Rosa City Code to reflect the new

model code; 3) adopt a resolution setting a public hearing on November

18, 2025, for adoption of the ordinances. This item has no impact on

current fiscal year budget.

15.2

REPORT - REVISIONS TO CITY COUNCIL VOTING PROCEDURE

FOR ELECTING MAYOR AND VICE MAYOR

BACKGROUND: The City Council held a study session on September

9, 2025, to discuss and provide direction to staff about possible

changes to current Council policies related to voting processes Council

uses to appoint (1) individuals to vacant Council seats outside of an

election cycle, (2) members of certain boards, commissions and

committees, and (3) Mayor and Vice Mayor. Given the upcoming

election of Vice Mayor in November, staff has prioritized updating the

Mayor and Vice Mayor election process. Staff will bring the updates to

policies for appointing individuals to boards, commissions, committees,

and vacant Council seats outside of an election cycle, at a future date.

RECOMMENDATION: The City Attorney recommends that the Council,

by resolution, revise the City Council Manual of Procedures and

Protocols to modify the voting procedure the City Council uses to elect

the Mayor and Vice Mayor. This item has no impact on current fiscal

year budget.

16. PUBLIC HEARINGS - NONE.

Public Hearing matters will begin no earlier than 5:00 p.m. or as soon

thereafter as the matters are reached on the agenda.

17. WRITTEN COMMUNICATIONS

17.1

NOTICE OF FINAL MAP - Dutton Meadow - For Council action.

Notice of Submittal

Location Map

Attachments:

18. PUBLIC COMMENT ON NON-AGENDA MATTERS

This is the time when any person may address the Council on matters not

listed on this agenda, but which are within the subject matter jurisdiction of

the Council and not able to speak under Agenda Item 14. Each speaker will

be allowed up to three minutes.

19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO

CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO

OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]

20. ADJOURNMENT OF MEETING

21. UPCOMING MEETINGS

This schedule is tentative and subject to change pending final publication and

posting of the City Council Meeting Agenda.

21.1

UPCOMING MEETINGS LIST

*Did not appear on the preliminary agenda.

**Quasi-judicial or adjudicative action, ex-parte communication disclosure is

required.

The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and

amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City

Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure

public trust, engage the community, and establish a system of transparency, public participation, and

collaboration. To view a full versions of the Open Government Ordinances go to

http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper

copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at

711) or cityclerk@srcity.org.

The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,

facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City

program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office

at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City

Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.

Meeting information can also be accessed via the internet at http://srcity.org