Attachments:

Exhibit A - Certification and Assurances

Exhibit B - Authorized Agent Form

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2022-035 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING A REQUEST FOR

$496,292 IN LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)

FUNDS FOR FY 2021-2022; AUTHORIZING THE DIRECTOR OF

TRANSPORTATION AND PUBLIC WORKS TO EXECUTE THE

CERTIFICATIONS AND ASSURANCES; AND AUTHORIZING THE MAYOR

TO EXECUTE THE AUTHORIZED AGENT FORM

12.2

RESOLUTION - APPROVAL OF A PURCHASE ORDER FOR TWO

VAC-CON COMBINATION SEWER AND STORM DRAIN CLEANERS,

AND ONE VAC-CON HYDRO EXCAVATOR TO VAC-CON, INC.,

GREEN COVE SPRINGS, FLORIDA, CA UNDER THE SOURCEWELL

COOPERATIVE AGREEMENT NUMBER 101221-VAC

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Department that the Council, by resolution,

approve issuance of a purchase order for the purchase of 1) One -

Vac-Con Model VPD4211HE/1300 Combination Sewer and Storm Drain

Cleaner with lateral kit mounted on a new Freightliner Model 114SD 6x4

truck chassis in the amount of $573,140.82, and 2) One - Vac-Con

Model VPD4211HE/1300 Combination Sewer and Storm Drain Cleaner

with excavation kit mounted on a new Freightliner Model 114SD 6x4

truck chassis in the amount of $573,911.03, and 3) Vac-Con Model

VXPD4212LHE/1100 Hydro Excavator with mounted boom on a new

Freightliner Model 114SD 6x4 truck chassis in the amount of

$530,821.74, under the Sourcewell Cooperative Agreement number

101221-VAC with Vac-Con Inc., Green Cove Springs, Florida for a total

amount not to exceed $1,677,873.59.

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2022-036 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVAL AND ISSUANCE OF

A PURCHASE ORDER TO VAC-CON, INC. FOR THE PURCHASE OF TWO

VAC-CON COMBINATION SEWER AND STORM DRAIN CLEANERS AND

ONE HYDRO-EXCAVATOR UNDER SOURCEWELL COOPERATIVE

AGREEMENT NUMBER 101221-VAC

12.3

RESOLUTION - APPROVAL OF PURCHASE ORDER UNDER THE

HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE

AGREEMENT (RA05-21) TO MOTOROLA SOLUTIONS, INC. TO

REPLACE AND MODERNIZE EXISTING TRANSIT RADIOS

RECOMMENDATION: It is recommended by the Transportation and

Public Works and Finance Departments that the Council, by resolution:

1) approve use of the Houston-Galveston Area Council (H-GAC)

Cooperative Agreement (Contract Number RA05-21) with Motorola

Solutions, Inc. to issue a purchase order for Motorola radios,

equipment, and installation in an amount not to exceed $330,000 to

modernize and replace aging radio systems used by the Transit

Division; and 2) authorize the Assistant City Manager to negotiate and

execute any necessary agreement(s) to complete the purchase.

Attachment 1 - H-GAC RA025-21 (Motorola Solutions)

Attachments:

Attachment 2 - Quote from Motorola Solutions, Inc.

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2022-037 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING A PURCHASE

ORDER FOR RADIOS, ACCESSORIES, AND INSTALLATION FROM

MOTOROLA SOLUTIONS, INC. IN AN AMOUNT NOT TO EXCEED $330,000

UNDER THE H-GAC COOPERATIVE AGREEMENT (CONTRACT NUMBER

RA05-21) FOR REPLACEMENT AND MODERNIZATION OF TRANSIT

DIVISION RADIOS AND AUTHORIZING THE ASSISTANT CITY MANAGER

TO NEGOTIATE AND EXECUTE ANY NECESSARY AGREEMENT(S) TO

COMPLETE THE PURCHASE

12.4

RESOLUTION - WAIVER OF COMPETITIVE BID AWARD - FTS

FOREST TECHNOLOGY SYSTEMS LTD. - REMOTE AUTOMATIC

WEATHER STATIONS (RAWS)

RECOMMENDATION: It is recommended by the Fire and Finance

Departments that the Council, by resolution, waive competitive bidding

and approve a Purchase Order to FTS Forest Technology Systems

Ltd., Victoria, British Columbia, for the purchase of six fixed Remote

Automatic Weather Stations (RAWS) and one mobile station in the

amount of $155,826.96.

Attachment 1 - Sole Source Justification.pdf

Attachments:

Exhibit A - Quote from FTS for RAWS

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2022-038 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVES WAIVER OF

COMPETITIVE BID AND ISSUANCE OF PURCHASE ORDER TO FTS

FOREST TECHNOLOGY SYSTEMS LTD. (FTS), VICTORIA, BRITISH

COLUMBIA FOR THE PURCHASE OF REMOTE AUTOMATIC WEATHER

STATIONS (RAWS)

12.5

RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND

AUTHORIZING THE CONTINUED USE OF TELECONFERENCING

FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE

CITY’S BOARDS, COMMISSIONS, AND COMMITTEES, PURSUANT

TO ASSEMBLY BILL 361

RECOMMENDATION: It is recommended by the City Attorney that the

Council, by resolution, make required monthly findings and authorize

the continued use of teleconferencing for public meetings of the City

Council and all of the City’s boards, commissions and committees

pursuant to Assembly Bill 361.

Attachments:

This Consent - Resolution was adopted.

RESOLUTION NO. RES-2022-039 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA MAKING REQUIRED FINDINGS

AND AUTHORIZING THE CONTINUED USE OF TELECONFERENCING FOR

PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE CITY'S

BOARDS, COMMISSIONS AND COMMITTEES PURSUANT TO ASSEMBLY

BILL 361

12.6

RESOLUTION - RESCINDING RESOLUTION NO. RES-2021-200 AND

ADOPTING A REVISED RESOLUTION AUTHORIZING THE

SUBMITTAL OF AN APPLICATION REQUESTING AN AMOUNT NOT

TO EXCEED $13.29 MILLION TO THE STATE OF CALIFORNIA

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S

HOMEKEY GRANT PROGRAM FOR THE CITY TO BE A

CO-APPLICANT ON ST. VINCENT DE PAUL COMMONS; AND

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE

THE APPLICATION AND THE HOMEKEY DOCUMENTS

RECOMMENDATION: It is recommended by the Housing and

Community Services Department that the Council, by two resolutions: 1)

rescind Resolution No. RES-2021-200, which authorized the submittal

of a grant co-application to the State of California Department of

Housing and Community Development Homekey grant program for St.

Vincent de Paul Commons in an amount not to exceed $7.6 million; and

2) adopt a new resolution to replace Resolution No. RES-2021-200 to

authorize the submittal of a grant joint application with The Society of

St. Vincent de Paul District Council of Sonoma County, Incorporated to

the State of California Department of Housing and Community

Development’s Homekey Grant program in an amount not to exceed

$13.29 million for St. Vincent de Paul Commons; and authorizing the

City Manager or designee to execute the application and Homekey

Documents.

Attachments:

These Consent - Resolutions were adopted.

RESOLUTION NO. RES-2022-040 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA RESCINDING RESOLUTION NO.

RES-2021-200 TO CORRECT THE AMOUNT FUNDS REQUESTED IN THE

JOINT APPLICATION WITH ST. VINCENT DE PAUL TO THE STATE OF

CALIFORNIA HOUSING AND COMMUNITY DEVELOPMENT'S HOMEKEY

PROGRAM

RESOLUTION NO. RES-2022-041 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE SUBMITTAL

OF A JOINT APPLICATION WITH THE SOCIETY OF ST. VINCENT DE PAUL

DISTRICT COUNCIL OF SONOMA COUNTY, INCORPORATED

REQUESTING UP TO $13.29 MILLION TO AND PARTICIPATION IN THE

CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT HOMEKEY GRANT PROGRAM FOR DEVELOPMENT OF

THE ST. VINCENT DE PAUL COMMONS; AND AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO EXECUTE THE APPLICATION AND

HOMEKEY DOCUMENTS [THIS REPLACES RESOLUTION RES-2021-200]

12.7

RESOLUTION - CANNABIS EQUITY GRANT ACCEPTANCE AND

AUTHORIZATION

RECOMMENDATION: It is recommended by the Planning and

Economic Development Department that the Council, by resolution: 1)

accept and authorize grant funds from the Cannabis Equity Grants

Program awarded by the State of California, Governor’s Office of

Business and Economic Development, in the amount of $75,000, to

accomplish a cannabis equity assessment and develop a local cannabis

equity program; 2) authorize the City Manager to execute a standard

agreement and all related award documents and any amendments

thereto; and 3) appropriate grant funds in the amount of $75,000.

Attachments:

A motion was made by Council Member Sawyer, seconded by Council

Member MacDonald, to waive reading of the text and adopt Consent Item

12.7

RESOLUTION NO. RES-2022-042 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING AND AUTHORIZING

STATE OF CALIFORNIA CANNABIS EQUITY ACT GRANT FUNDING IN THE

AMOUNT OF $75,000; AUTHORIZING THE CITY MANAGER TO EXECUTE A

STANDARD AGREEMENT AND ANY NECESSARY RELATED

DOCUMENTS; AND APPROPRIATE FUNDS IN THE AMOUNT OF $75,000

The motion carried by the following vote:

6 -

Yes:

Mayor Rogers, Council Member Fleming, Council Member

MacDonald, Council Member Rogers, Council Member Sawyer, and

Council Member Schwedhelm

1 - Vice Mayor Alvarez

Abstain:

Mayor Rogers recessed the meeting at 4:57 p.m. and reconvened at 5:00 p.m.

13. PUBLIC COMMENT ON NON-AGENDA MATTERS

Jose Ibarra, resident of District 4, spoke on short-term rentals being

prohibited in his Home Owners Association and CCRs, the lack of

enforcement of the short-term rental urgency ordinance, and asked

Council to act on behalf of residents to protect the rights of property

owners affected by "out of control" short-term rentals, to preserve

neighborhoods from corporations and out of town investors

conducting a for-profit enterprise in residential neighborhoods.

Duane De Witt spoke thanking Council for their work in the Point in

Time count and the illegal encampment on private property near

Roseland Creek.

15. PUBLIC HEARING

15.1

PUBLIC HEARING - REDISTRICTING OF CITY COUNCIL DISTRICTS

(FAIR MAPS ACT) - FOURTH PUBLIC HEARING IN A SERIES OF

PUBLIC FORUMS

BACKGROUND: On December 7, 2021, the Council held its first of a

series of public hearings in the process for the decennial review of City

Council Member district boundaries. Cities with district-based elections

are required to update (“redistrict”) the district boundaries every ten

years, following the receipt of updated population data from each

federal decennial census. Santa Rosa is required to redistrict the

Council district boundaries prior to the next City Council election in

2022.

The Fair and Inclusive Redistricting for Municipalities and Political

Subdivisions (FAIR MAPS) Act requires cities and counties to engage

communities in the redistricting process. The process must include at

least four public hearings, one of which may be conducted as a

community workshop. This will be the fourth hearing in a series of

public forums.

RECOMMENDATION: It is recommended by the City Attorney and City

Clerk that the Council hold a public hearing to receive input from the

community regarding the composition of voting districts for the

district-based election of Council Members, in accordance with

Elections Code section 21627.1.

Attachment 1 - Timeline for Redistricting Process

Attachments:

Attachment 2 - Draft Map A_w-existing district lines.pdf

Attachment 3 - Draft Map B_w-existing district lines.pdf

Attachment 4 - Draft Map C_w-existing district lines.pdf

Attachment 5 - Walsh Map

Attachment 6 - MAP ID 105165 (Uploaded 2-25-2022)

Attachment 7 - MAP ID 114211 (Uploaded 2-25-2022)

Attachment 8 - MAP ID 109846 (Uploaded 2-25-2022)

Attachment 9 - MAP ID 105507 (Uploaded 2-25-2022)

Attachment 10 - MAP ID 114636 (Uploaded 2-25-2022)

Presentation (Uploaded 3-1-2022)

City Clerk Stephanie Williams presented and informed Council the

Redistricting Partners Consultant had not yet joined the meeting to

provide additional information.

To allow time for Redistricting Partners to join the meeting, Mayor C.

Rogers recess the meeting at 5:30 p.m. and reconvened at 5:40

p.m.

7 -

Present:

Mayor Chris Rogers, Vice Mayor Eddie Alvarez, Council Member

Victoria Fleming, Council Member Dianna MacDonald, Council

Member Natalie Rogers, Council Member John Sawyer, and Council

Member Tom Schwedhelm

Due to the Redistricting Partners consultant not yet being at the meeting, Mayor

Rogers announced Item 15.1 will be paused and he moved to take Report Item

14.1.

14. REPORT ITEMS

14.1

REPORT - RECOMMENDATION FOR CONSULTANT FOR

HOMELESSNESS SOLUTIONS STRATEGIC PLAN

BACKGROUND: On December 7, 2021, a Request for Proposals for

the Provision of Consulting Services - Homelessness Solutions

Strategic Plan (RFP) was released with a due date of January 7, 2022.

The RFP sought qualifications for professional consulting services to

prepare a five-year Homelessness Solutions Strategic Plan and

step-by-step action plan to address homelessness in the community

and achieve “Functional Zero” homelessness in alignment with the

Sonoma County Continuum Care (CoC). A total of six proposals were

received in response to the RFP. Based on the review and scoring of

the proposals by an evaluation committee and follow-up interviews with

Focus Strategies and Homebase, which submitted the top two

proposals, Focus Strategies was determined to be the best qualified

consultant. This resolution will approve Focus Strategies for the

provision of consulting services for the development of a Homelessness

Solutions Strategic Plan and execution of Professional Services

Agreement in the amount of $100,000 for an initial six-month period

(March 1, 2022 to August 31, 2022) with an option to extend for an

additional six-month period (September 1, 2022 to February 28, 2023),

as well as authorizing the Chief Financial Officer to appropriate

$100,000 for this purpose.

RECOMMENDATION: It is recommended by the City Manager’s Office

that the Council, by resolution: 1) approve a Professional Services

Agreement with Focus Strategies (Walnut, CA) for the development of a

Homelessness Solutions Strategic Plan in the amount of $100,000 for

an initial six-month period (March 1, 2022 to August 31, 2022) with an

option to extend for an additional six-month period (September 1, 2022

to February 28, 2023); and 2) authorize the Chief Financial Officer to

appropriate $100,000 for this purpose from Homeless Fund reserves.

Attachment 1 - Request for Proposals (R158731)

Attachments:

Exhibit A - Professional Services Agreement

Housing and Community Services Manager Kelli Kuykendall

presented and answered questions from Council.

PUBLIC COMMENT

Megan Kurteff-Schatz, Focus Strategies, spoke on the work of

Focus Strategies and being excited to work with the City on the plan.

Gregory Fearon spoke on looking forward to working with Megan,

and urged Council to dovetail strategic planning efforts with

Continuum of Care.

A motion was made by Council Member Schwedhelm, seconded by

Council Member Rogers, to waive reading of the text and adopt

RESOLUTION NO. RES-2022-043 ENTITLED: RESOLUTION OF THE

COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL

SERVICES AGREEMENT WITH FOCUS STRATEGIES FOR THE

DEVELOPMENT OF A HOMELESSNESS SOLUTIONS STRATEGIC PLAN IN

THE AMOUNT OF $100,000 FOR AN INITIAL SIX-MONTH PERIOD (MARCH

1, 2022 TO AUGUST 31, 2022) WITH AN OPTION TO EXTEND FOR AN

ADDITIONAL SIX-MONTH PERIOD (SEPTEMBER 1, 2022 TO FEBRUARY 28,

2023) AND AUTHORIZING THE CHIEF FINANCIAL OFFICER TO

APPROPRIATE $100,000 FOR THIS PURPOSE FROM HOMELESS FUND

1209 RESERVES

The motion carried by the following vote:

6 -

Yes:

Mayor Rogers, Council Member Fleming, Council Member

MacDonald, Council Member Rogers, Council Member Sawyer, and

Council Member Schwedhelm

1 - Vice Mayor Alvarez

Absent:

14.2

REPORT - PARKLET PROGRAM

BACKGROUND: The Parklet Program provides a pathway for

businesses to build outdoor spaces in the public right-of-way for

business and/or public community uses. The COVID prompted

temporary Parklet Program has allowed businesses to use parking and

underutilized areas of public streets to offset indoor use restrictions

connected to local and state health orders. A permanent program would

outline installation requirements and ensure compliance with all

associated federal, state and local codes, policies, and standards, as

well as set procedures and apply existing fees associated with these

uses.

RECOMMENDATION: It is recommended by the Planning and

Economic Development Department that the Council, by resolution: 1)

adopt the Parklet Program Manual, outlining requirements to expand a

business’ outdoor operating space on a public street; 2) approve the

application of existing permit and use fees associated with the cost of

program uses in the right-of-way; and 3) authorize staff to approve

future changes in the Program Manual where references to State Code

requirements and/or application process and/or submittal requirement

streamlining require updating.

Attachments:

Exhibit A - Parklet Program Manual - draft

Exhibit B - Schedule of Parking User Fee

Exhibit C - Fee Schedule

This item was pulled from the agenda.

15. PUBLIC HEARING RESUMPTION

15.1

PUBLIC HEARING - REDISTRICTING OF CITY COUNCIL DISTRICTS

(FAIR MAPS ACT) - FOURTH PUBLIC HEARING IN A SERIES OF

PUBLIC FORUMS

BACKGROUND: On December 7, 2021, the Council held its first of a

series of public hearings in the process for the decennial review of City

Council Member district boundaries. Cities with district-based elections

are required to update (“redistrict”) the district boundaries every ten

years, following the receipt of updated population data from each

federal decennial census. Santa Rosa is required to redistrict the

Council district boundaries prior to the next City Council election in

2022.

The Fair and Inclusive Redistricting for Municipalities and Political

Subdivisions (FAIR MAPS) Act requires cities and counties to engage

communities in the redistricting process. The process must include at

least four public hearings, one of which may be conducted as a

community workshop. This will be the fourth hearing in a series of

public forums.

RECOMMENDATION: It is recommended by the City Attorney and City

Clerk that the Council hold a public hearing to receive input from the

community regarding the composition of voting districts for the

district-based election of Council Members, in accordance with

Elections Code section 21627.1.