Hybrid Meeting - See Agenda  
for Participation Information  
City of Santa Rosa  
Board of Public Utilities  
Meeting Minutes - Final  
Thursday, July 7, 2022  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:37 p.m.  
5 -  
Present  
Chair Daniel Galvin III, Board Member Christopher Grabill, Board  
Member Mark Walsh, Board Member Mary Watts, and Board Member  
Glen Wright  
2 - Vice Chair William Arnone Jr., and Board Member Lisa Badenfort  
Absent  
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
There were no Statements of Abstention from Board Members.  
3. PROCLAMATION  
PROCLAMATION - ROBERTA ATHA  
3.1  
Proclamation (Uploaded 7-21-2022)  
Attachments:  
Chair Galvin read and presented Roberta Atha with a proclamation  
recognizing, commending, and expressing sincere and heartfelt  
appreciation for her 28.5 years of service to the community of Santa  
Rosa and to the City of Santa Rosa.  
Roberta Atha received the proclamation and spoke on her time in  
service to the City of Santa Rosa.  
4. STUDY SESSION - NONE.  
5. MINUTES APPROVAL  
June 16, 2022 - Regular Meeting Minutes.  
5.1  
June 16, 2022 - Regular Meeting Minutes  
Attachments:  
The minutes for June 16, 2022 were received and accepted as  
submitted.  
6. STAFF BRIEFINGS  
6.1  
WATER BILLING DIVISION OVERVIEW  
The Water Billing Division provides billing, collection, and field services for Santa  
Rosa Water in addition to administration of the Help 2 Others Program (H2O  
Program). The division processes meter readings and billing for over 52,000  
accounts per month. They provide account services to customers by phone and  
in-person at the City Hall Annex. During the COVID-19 pandemic, many additional  
tasks were required of staff to assist customers, including: securing funding from  
the California Water and Wastewater Arrearage Payment Program which provided  
financial assistance to eligible customers; keeping customers informed about other  
available programs; as well as developing the process to return to standard  
practices. The presentation will provide an overview of the work performed by this  
division. The Board may discuss this item and give direction to staff.  
Presentation (Uploaded 7-6-2022)  
Attachments:  
Presenters: Keni Cook and Stacie Hatfield, Revenue Operations  
Supervisors  
6.2  
WATER AND RECYCLED WATER SUPPLY UPDATE  
Staff will update the Board on water and recycled water supply issues. The Board  
may discuss this item and give direction to staff.  
Presentation (Uploaded 7-6-2022)  
Attachments:  
Presenters: Peter Martin, Deputy Director - Water Resources, and  
Mike Prinz, Deputy Director - Regional Water Reuse Operations  
7. CONSENT ITEMS  
Approval of the Consent Agenda  
A motion was made by Board Member Wright, seconded by Board Member  
Watts, to adopt Consent Items 7.1 through 7.4. The motion carried by the  
following vote:  
5 -  
Yes:  
Chair Galvin III, Board Member Grabill, Board Member Walsh, Board  
Member Watts and Board Member Wright  
2 - Vice Chair Arnone Jr. and Board Member Badenfort  
Absent:  
7.1  
RESOLUTION - APPROVAL OF SECOND AMENDMENT TO BLANKET  
PURCHASE ORDER 164874 - ONE YEAR EXTENSION, PRICE INCREASE,  
AND INCREASE COMPENSATION FOR SODIUM HYPOCHLORITE SUPPLY  
RECOMMENDATION: It is recommended by the Water and Finance Departments  
that the Board of Public Utilities, by resolution, approve a second amendment to  
Blanket Purchase Order (BPO) 164874 for sodium hypochlorite supply with Olin  
Corporation dba Olin Chlor Alkali Products, Tracy, California, to extend for a  
one-year period with an increase in unit price, and increase in compensation in the  
amount of $450,000, for a total amount not to exceed $815,000.  
Staff Report  
Attachments:  
Attachment 1_Compensation Schedule  
Resolution  
BPU Resolution No. 1297  
This Consent - Resolution was adopted.  
RESOLUTION NO. 1297 ENTITLED "RESOLUTION OF THE BOARD OF  
PUBLIC UTILITIES AUTHORIZING THE APPROVALOF SECOND  
AMENDMENT TO BLANKET PURCHASE ORDER 164874 - ONE YEAR  
EXTENSION, PRICE INCREASE, AND INCREASE COMPENSATION FOR  
SODIUM HYPOCHLORITE SUPPLY"  
7.2  
RESOLUTION - BLANKET PURCHASE ORDER 160356 EXTENSION  
APPROVAL- SENSUS REMOTE AND STANDARD-READ TYPE WATER  
METERS, PARTS, AND ANTENNAS  
RECOMMENDATION: It is recommended by the Finance and Water Departments,  
that the Board of Public Utilities, by resolution, approve an amendment to Blanket  
Purchase Order 160356 with Sensus USA, Inc., Raleigh, NC, to extend for an  
additional one-year period and add funds for remote and standard-read type water  
meters, parts, and antennas in the amount of $160,000.  
Staff Report  
Attachments:  
Attachment 1_Estimated Usage and Pricing  
Resolution  
BPU Resolution No. 1298  
This Consent - Resolution was adopted.  
RESOLUTION NO. 1298 ENTITLED "RESOLUTION OF THE BOARD OF  
PUBLIC UTILITIES AUTHORIZING THE APPROVAL OF BLANKET  
PURCHASE ORDER 160356 EXTENSION AND ADDITION OF FUNDS FOR  
SENSUS REMOTE AND STANDARD-READ TYPE WATER METERS,  
PARTS, AND ANTENNAS WITH SENSUS USA, INC."  
7.3  
MOTION - CONTRACT AWARD - GEYSERS - DELTA CONNECTION  
IMPROVEMENTS, CONTRACT NO. C02111  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
and Water Departments that the Board of Public Utilities, by motion, approve the  
project and award Construction Contract No. C02111 in the amount of  
$1,952,775.75 to the lowest responsive bidder, Piazza Construction, of Penngrove,  
California, for Geysers - Delta Connection Improvements, approve a 15%  
contingency, and authorize a total contract amount of $2,245,692.11.  
Staff Report  
Attachments:  
Attachment 1_Summary of Bids  
Attachment 2_Location Map  
This Consent - Motion was approved.  
7.4  
MOTION - CONTRACT AWARD - LAGUNA TREATMENT PLANT EMERGENCY  
GENERATOR FUEL TANK AND FLEET FUELING STATION REPLACEMENT  
PROJECT, CONTRACT NO. C02192  
RECOMMENDATION: It is recommended by the Transportation and Public Works  
and Water Departments that the Board of Public Utilities, by motion, award  
Construction Contract No. C02192 in the amount of $1,267,135.60 to the lowest  
responsive bidder, CIC of Cupertino, CA for Laguna Treatment Plant Emergency  
Generator Fuel Tank and Fleet Fueling Station Replacement, approve a 15%  
contingency, and authorize a total contract amount of $1,457,205.94.  
Staff Report  
Attachments:  
Attachment 1_Location Map  
Attachment 2_Summary of Bids  
This Consent - Motion was approved.  
8. REPORT ITEMS  
8.1  
REPORT - APPROVAL OF AGREEMENT WITH GOLD RIDGE RESOURCE  
CONSERVATION DISTRICT FOR EXPANSION OF EXISTING RAINWATER  
HARVESTING REBATE PROGRAM  
BACKGROUND: Gold Ridge Resource Conservation District (Gold Ridge RCD)  
has received grant funds to implement new and supplement existing rainwater  
harvesting rebate programs throughout their service area, including in Santa Rosa.  
The proposed co-operative agreement would provide up to $20,000 to Santa Rosa  
Water to utilize for increasing the existing rainwater harvesting rebate offered to  
Santa Rosa Water customers.  
RECOMMENDATION: It is recommended by the Water Department that the Board  
of Public Utilities, by motion, approve the agreement for Rainwater Catchment  
Rebate Program Support between Gold Ridge Resource Conservation District and  
the City of Santa Rosa.  
Staff Report  
Attachments:  
Attachment 1_Agreement  
Presentation (Uploaded 7-6-2022)  
Presenter: Claire Nordlie, Sustainability Coordinator  
A motion was made by Board Member Wright, seconded by Board Member  
Grabill, to approve the agreement for Rainwater Catchment Rebate  
Program Support between Gold Ridge Resource Conservation District and  
the City of Santa Rosa. The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Board Member Grabill, Board Member Walsh, Board  
Member Watts and Board Member Wright  
2 - Vice Chair Arnone Jr. and Board Member Badenfort  
Absent:  
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
NONE.  
10. REFERRALS - NONE.  
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.  
12. SUBCOMMITTEE REPORTS  
NONE.  
13. BOARD MEMBER REPORTS  
NONE.  
14. DIRECTORS REPORTS  
Jennifer Burke, Director, reported on a recent staff-led tour given to  
Council Member MacDonald of the local and regional operations  
systems, which included information on our water and wastewater  
systems assets, additional tours of the West College Sewer Lift  
station, Water Station 4, Farmers Lane treatment plant, Laguna  
Treatment Plant, and the opportunity to meet many of Santa Rosa  
Water staff.  
Director Burke also reported on the successful return of the Water  
Smart Expo, after a 2-year hiatus, held on June 29 at the  
Wednesday Night Market.  
Director Burke expressed appreciation to Interim City Attorney Bob  
Maddow in his second round of interim services to Santa Rosa  
Water, and welcomed new Assistant City Attorney Morgan  
Biggerstaff.  
15. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 2:45p.m. in honor of Roberta  
Atha. The next meeting of the Board of Public Utilities is scheduled  
for July 21, 2022.  
Approved on: July 21, 2022  
________/S/_____________  
Dina Manis, Recording Secretary