Council Chamber  
City of Santa Rosa  
100 Santa Rosa Avenue  
Board of Public Utilities  
Regular Meeting Minutes - Draft  
Thursday, September 18, 2025  
1:30 PM  
1. CALL TO ORDER AND ROLL CALL  
Chair Galvin called the meeting to order at 1:33 p.m.  
5 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Duane De Witt, Board Member J. Matthew Mullan, and Board Member  
Glen Wright  
2 - Board Member Lisa Badenfort, and Board Member Robin Bartholow  
Absent  
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)  
None.  
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS  
None.  
4. STUDY SESSION  
None.  
5. MINUTES APPROVAL  
5.1  
August 7, 2025 - Regular Meeting Minutes - Draft  
The August 7, 2025 Regular Meeting Minutes were approved as  
submitted.  
5.2  
August 21, 2025 - Regular Meeting Minutes - Draft  
The August 21, 2025 Regular Meeting Minutes were approved as  
submitted.  
6. PRESENTATION(S)  
6.1  
PRESENTATION - CALPINE’S GEOTHERMAL AT THE GEYSERS  
UPDATE  
Chris Schofield, Vice President - Geothermal Analytics with CalPine,  
presented and answered Board Member questions.  
Janice Carmen spoke regarding the closed captioning not working  
properly.  
Due to technical issues in Council Chambers, Chair Galvin recessed  
the meeting at 1:57 p.m. and reconvened the meeting at 2:07 p.m.  
5 -  
Present  
Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member  
Duane De Witt, Board Member J. Matthew Mullan, and Board Member  
Glen Wright  
2 - Board Member Lisa Badenfort, and Board Member Robin Bartholow  
Absent  
7. STAFF BRIEFINGS  
7.1  
2025 CREEK WEEK UPDATE  
The Storm Water & Creeks section of Santa Rosa Water participates in  
the regional recognition of "Creek Week" as a way to celebrate and  
clean up our local waterways and educate the public on ways to  
prevent creek pollution.  
A proclamation was presented at City Council on September 9, 2025,  
proclaiming September 20-26, 2025, as "Creek Week". Staff is  
coordinating a guided nature walk, underground culvert tours, a Tour de  
Creek bike ride, and local creek cleanups along Prince Memorial  
Greenway. The Board may discuss this item and give direction to staff.  
Kyle Spongberg, Environmental Specialist, presented and answered  
Board Member questions.  
7.2  
WASTEWATER SURVEILLANCE UPDATE  
Staff will present information regarding the City of Santa Rosa’s  
participation in a study to track various viral diseases by analyzing  
wastewater. The City has participated in these nation-wide studies  
since 2021, and the program has grown to include new diseases of  
concern like M-Pox and most recently the measles. Staff will provide a  
brief review of the current data. The Board may discuss this item and  
give direction to staff.  
Robert Wilson, Laboratory Supervisor, presented.  
7.3  
CALIFORNIA WATER PROFESSIONALS’ APPRECIATION WEEK -  
OCTOBER 4-12, 2025  
Staff will share plans for celebrating California's Water Professionals  
Appreciation Week: October 4-12, 2025. The mostly digital education  
campaign utilizes video and engaging content to showcase how Santa  
Rosa Water works around the clock to provide quality water and sewer  
service, water recycling and reuse, watershed protection, and storm  
water management for our community. The Board may discuss this item  
and provide direction to staff.  
Elise Miller, Communications Coordinator, presented.  
Board Member Mullan left Council Chamber at 2:23 p.m. and  
returned to Council Chamber at 2:25 p.m.  
Janice Carmen spoke regarding water being the most important  
resource in Sonoma County and Santa Rosa creeks.  
8. CONSENT ITEMS  
Board Member Mullan requested Item 8.1 be pulled from the  
consent calendar for further discussion.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Wright, to approve Consent Items 8.2 and 8.3.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member De Witt, Board  
Member Mullan and Board Member Wright  
2 - Board Member Badenfort and Board Member Bartholow  
Absent:  
8.1  
MOTION - WAIVER OF COMPETITIVE PROCESS AND SOLE  
SOURCE AWARD FOR SENSUS REMOTE AND STANDARD  
READ-TYPE WATER METERS, PARTS, AND ANTENNAS BLANKET  
PURCHASE ORDER WITH AQUA-METRIC  
RECOMMENDATION: It is recommended by Santa Rosa Water that the  
Board of Public Utilities (BPU), by motion, waive the competitive  
process and approve a sole source Blanket Purchase Order (BPO) for  
remote and standard-read type water meters, parts, and antennas to  
Aqua-Metric Sales Company, Riverside, CA, in an amount not to exceed  
$300,000.  
Board Member Mullan shared concerns regarding the sole source  
with Sensus and requested that staff be directed to look for other  
options.  
Nick Harvey, Deputy Director - Administration, and Kevin Buchanan,  
Budget and Financial Manager, answered Board Member questions.  
Board Member Mullan requested a future agenda item to discuss  
direction to staff to perform a comprehensive analysis of the current  
Sensus AMI system and analyze other options available, including  
the cost associated with transitioning to a new system. Board  
Member DeWitt concurred with the request.  
Janice Carmen spoke regarding the budget and looking at a way for  
the public to be involved in this process so that costs may be kept  
low.  
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member  
Mullan, to approve item 8.1.  
The motion carried by the following vote:  
5 -  
Yes:  
Chair Galvin III, Vice Chair Arnone Jr., Board Member De Witt, Board  
Member Mullan and Board Member Wright  
2 - Board Member Badenfort and Board Member Bartholow  
Absent:  
8.2  
MOTION - APPROVAL OF SIXTH AMENDMENT TO BLANKET  
PURCHASE ORDER 165392 - ONE-YEAR EXTENSION AND  
INCREASE COMPENSATION FOR ULTRAVIOLET DISINFECTION  
SYSTEM PARTS WITH TROJAN TECHNOLOGIES, INC.  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Finance Department that the Board of Public Utilities, by motion,  
approve the Sixth Amendment to Blanket Purchase Order (BPO)  
165392 to extend the term for one year and increase compensation for  
ultraviolet disinfection system parts to Trojan Technologies, Inc.,  
London, Ontario, Canada, in the amount of $501,000, for a total  
cumulative amount not to exceed $5,000,000.  
The Consent - Motion was approved.  
8.3  
MOTION - CONTRACT AWARD - ROCK CREEK DRIVE AND  
MATANZAS WAY WATER, SEWER, AND STORM DRAIN  
IMPROVEMENTS  
RECOMMENDATION: It is recommended by Santa Rosa Water and the  
Transportation and Public Works Department that the Board of Public  
Utilities, by motion, award Contract No. C02290, Rock Creek Drive and  
Matanzas Way Water, Sewer, and Storm Drain Improvements, in the  
amount of $4,882,216.00 to the lowest responsible bidder, Ghilotti  
Construction Company, Inc., of Santa Rosa, approve a 10% contract  
contingency, and authorize a total contract amount of $5,370,437.60.  
This Consent - Motion was approved.  
9. REPORT ITEMS  
None.  
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS  
Janice Carmen spoke regarding her attendance and participation in  
various Boards and the City Manager's Office not be willing to print  
agendas for her. Also, spoke regarding various other Board's  
members being appointed inappropriately.  
Jason Nutt, Assistant City Manager, clarified City Council's action to  
revise their voting methodologies for internal operations.  
11. REFERRALS  
None.  
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)  
None.  
13. SUBCOMMITTEE REPORTS  
None.  
14. BOARD MEMBER REPORTS  
Board Member Wright spoke regarding the passing of former Board  
of Public Utilities member Stan Lindsey.  
15. DIRECTORS REPORTS  
Director Burke reported and answered questions: a successful  
virtual community meeting was hosted on September 10, 2025 with  
FEMA and the National Flood Insurance Program for the flood risk  
mapping project with over 120 attendees. Meeting recording and  
PowerPoint presentation are posted at  
srcity.org/FEMAFloodMapping.  
16. ADJOURNMENT OF MEETING  
Chair Galvin adjourned the meeting at 3:14 p.m. in memory of  
former Board of Utilities member Stan Lindsey.